Executive Assistant

About BILL

At BILL, we empower businesses by replacing outdated financial processes with innovative tools, helping them make smarter decisions and gain control. We are committed to creating the future of financial automation, allowing businesses to focus on what truly matters. As a vision-driven team, we value purpose, drive, and curiosity, thriving in a fast-paced, ever-changing environment. Whether working from our offices in San Jose, CA, Draper, UT, or remotely, BILLders collaborate to deliver real impact for our customers.

BILL builds high-performing teams and seeks to hire the best talent for every role, fostering inclusion and diverse perspectives. We invite you to explore this opportunity and join a company that helps businesses gain more time.

Make Your Impact as an Executive Assistant within a Rapidly Growing Fintech Company

As an Executive Assistant, you will play a crucial role in supporting senior leadership by efficiently managing complex administrative tasks and ensuring smooth departmental operations. Your contributions will directly enable executives to focus on strategic initiatives, driving the company's growth and innovation.

Key Responsibilities

• Complex Calendar and Travel Management: Manage high-volume meeting requests and resolve conflicts with minimal oversight. Coordinate end-to-end travel logistics, including visas, flights, and detailed "trip books" for domestic and international travel.
• Meeting Logistics & Documentation: Secure conference rooms, coordinate AV requirements, and manage catering for departmental meetings. Distribute meeting agendas and handle the physical/digital filing of risk-related documentation.
• Departmental Coordination: Maintain accurate organizational charts and email distribution lists. Oversee seating assignments and office supplies for the Risk floor. Act as the primary liaison for facilities and IT troubleshooting for the SVP.
• Event Execution: Manage the 'boots on the ground' logistics for team-building events, holiday parties, and departmental offsites, including venue sourcing, contract signatures, and onsite point-of-contact duties.

What We're Looking For

We'd love to chat if you bring the following:

• Logistical Precision: A proven track record of managing complex travel and calendars.
• Technical Proficiency: Mastery of G-Suite, Slack, and expense management software (e.g., Concur).
• Professionalism: Ability to interface with senior executives and external partners with a service-oriented mindset.

Compensation & Benefits

The estimated salary range for this San Jose-based role is $93,700—$112,500 USD. This role is also eligible for a competitive benefits package, including medical, dental, vision, life and disability insurance, a 401(k) retirement plan, flexible spending & health savings accounts, paid holidays, paid time off, and other company benefits. BILL provides 100% paid employee health, dental, and vision plans (HMO, PPO, or HDHP options), HSA & FSA accounts, life insurance, EAP, 11+ observed holidays, wellness days, flexible time off, Employee Stock Purchase Program, wellness & fitness initiatives, and employee recognition programs.

Visa Sponsorship

Please note that this position is not eligible for visa sponsorship. Applicants must have authorization to work in the United States without requiring visa sponsorship now or in the future.

Our Commitment to Diversity & Inclusion

BILL is an Equal Opportunity Employer, believing our best ideas come from diverse stories, perspectives, and experiences. We welcome people of all backgrounds, abilities, and identities and are committed to a transparent, inclusive hiring process. If accommodations are needed, please contact interviewaccommodations@hq.bill.com.

Key skills/competency

• Calendar Management
• Travel Coordination
• Expense Management
• G-Suite Proficiency
• Slack
• Executive Support
• Logistics Management
• Event Planning
• Organizational Skills
• Communication