Lease Administrator

Lease Administrator

Company: BGIS, Corporate Healthcare Portfolio

Employment Type: Full-Time, Permanent, On-Site (Core Business Hours)

Location: Sydney CBD – Close to Public Transport

We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.

About BGIS

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across healthcare, government, commercial, and corporate environments. We pride ourselves on fostering inclusive workplaces, maintaining high standards of service, and building trusted partnerships with our clients.

Purpose of the Role

BGIS is seeking an experienced Lease Administrator to support the efficient day-to-day management of a national corporate healthcare property portfolio. Working closely with the Property Management team and reporting to the Account Manager, you will help ensure leases, financial processes, and administrative systems are accurate, compliant, and running smoothly.

This is a client-facing role based within a corporate head office environment. You will engage directly with stakeholders, tenants, and finance contacts, helping maintain the strong, collaborative relationship we have built.

We are looking for someone practical, solutions-focused, and confident in managing competing priorities. You will join a supportive team of six where cultural contribution, initiative, and a positive, can-do mindset are highly valued.

Key Responsibilities

• Maintain accurate lease registers, documentation status schedules, and compliance records
• Monitor lease obligations and ensure all parties meet commitments
• Maintain registers for insurances, bank guarantees, and tenant securities
• Prepare monthly rent payments, utility invoices, accruals, and reconciliations
• Prepare tenant invoices and manage weekly debtors reporting with follow-up
• Assist with account reconciliations across payables, receivables, and utilities
• Provide administrative and financial support to the Property and Finance teams
• Build strong working relationships with client representatives and stakeholders

Education, Experience & Skills

Essential:

• Experience supporting property, facilities, or integrated service environments
• Strong administrative and financial coordination skills
• Ability to manage multiple tasks and prioritise effectively
• Tertiary qualification in Property, Commerce, Business, or related discipline
• Strong stakeholder engagement and communication capability
• Confident working with financial data, invoices, and reconciliations

Desirable:

• Experience with property management software
• Strong proficiency in Microsoft Office, particularly Excel and Word
• Additional training or certifications in property or lease administration

Workplace Flexibility

This role is based on-site in a corporate CBD office environment during core business hours, supporting close collaboration with the client and internal teams.

Why Join BGIS?

Key Benefits Include:

• Recognition & rewards – spot recognition vouchers and $2,000 employee referral bonus. Access to Flare for discounts across retailers, energy, utilities & much more!
• Health, wellbeing & lifestyle benefits – Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers
• AFR Best Places to Work 2024 & 2025
• Endorsed by WORK180 as an employer of choice for women
• Health perks including EAP, wellness programs & flu vaccinations
• Career progression through secondments & internal mobility
• 2 paid volunteer days annually
• Leadership programs – Future Leaders & Leadership Fundamentals
• Employee referral bonuses
• WGEA Compliance Certification

BGIS employs over 12,000 people globally and manages more than 50,000 facilities, including critical healthcare environments. We are recognised for innovation, diversity, and our commitment to continuous improvement.

How To Apply

If you are a proactive and detail-focused lease or property professional who enjoys working collaboratively in a client-facing environment, we would love to hear from you.

BGIS is an equal opportunity employer. We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQIA individuals, and people from culturally diverse backgrounds.

Eligibility: Applicants must have full working rights in Australia.

Apply Now

Be part of a workplace that values diversity, collaboration, safety, and continuous innovation.

Explore more opportunities at https://apac.bgis.com

Key skills/competency

• Lease Administration
• Property Portfolio Management
• Financial Coordination
• Stakeholder Engagement
• Compliance Monitoring
• Invoicing and Reconciliation
• Debtor Management
• Microsoft Excel
• Property Management Software
• Administrative Support