Senior Administrative Assistant, Strategy

About BeOne Medicines

BeOne Medicines is experiencing rapid growth, offering challenging and exciting opportunities for seasoned professionals. We seek scientific and business experts who are highly motivated, collaborative, and share our commitment to fighting cancer.

Role Overview: Senior Administrative Assistant, Strategy

BeOne Medicines is seeking an experienced Senior Administrative Assistant to provide comprehensive support to the Head of Strategy and other department members. This role demands a detail-oriented problem-solver with exceptional flexibility to coordinate across various functions. The ideal candidate will possess outstanding communication skills, the ability to manage diverse needs, be self-motivated, and demonstrate resourcefulness in building relationships throughout the global BeOne organization.

Essential Functions Of The Job

• Provide administrative support to the Head of Strategy and other department members.
• Manage complex and heavy calendaring, scheduling, expenses, and travel arrangements.
• Understand business priorities and proactively identify ways to streamline the support matrix.
• Build and maintain key external relationships vital to the core business.
• Build and maintain strong internal cross-functional relationships across BeOne.
• Ensure and maintain strict confidentiality for all appropriate communications and documentation.
• Partner effectively across the Strategic Partnerships team.
• Schedule and coordinate candidate phone, video, and in-office interviews.
• Process purchase requisitions and contracts.
• Provide additional administrative assistance as needed for the assigned department.

Qualifications

• Minimum of 7-10 years’ experience assisting high-level leaders; experience supporting multiple disciplines is a plus.
• Extensive experience efficiently multi-tasking between various business partners and priorities.
• Demonstrated ability to take on increased responsibility as the company grows.
• Proven ability to work independently in an ambiguous yet fast-paced environment.
• Strong organizational and communication skills, a team-oriented philosophy, and excellent problem-solving abilities.
• Demonstrated ability to relate well with all levels of management and peers.
• A positive, can-do attitude.

Education Required

• High School education is required; a Bachelor’s degree is a significant plus.

Computer Skills

• High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Concur, and Zoom.

Key skills/competency

• Administrative Support
• Executive Assistance
• Calendar Management
• Travel Coordination
• Expense Reporting
• Communication Skills
• Organizational Skills
• Problem-Solving
• Confidentiality
• Relationship Building