People Administration Manager

About Bending Spoons

At Bending Spoons, we're striving to build one of the all-time great companies. A company that serves a huge number of customers, where team members grow to their full potential, functions at unparalleled levels of effectiveness and efficiency, creates value for shareowners at an extraordinary rate, and adheres to high ethical standards. We acquire and improve digital businesses for the long term, integrating AI deeply into our operations to reinforce human judgment with machine intelligence. For a talented, driven, and collaborative individual, working at Bending Spoons is an opportunity to learn, make an impact, and progress their career at an exceptionally high rate.

Responsibilities

• Manage job-offer processes end-to-end, including monitoring, negotiation, providing relevant information, and supporting international employees with visas and required documentation. Leverage automation to streamline preparation, coordination, and follow-through.
• Support new office launches by coordinating the administrative workstream, conducting due diligence on local requirements, and building and maintaining the administrative blueprint.
• Steer the people side of extraordinary administrative operations, including new business acquisitions, internal reorganizations, legal restructuring, and share option plans.
• Stay up-to-date with workplace international laws and regulations, ensuring compliance and effective enforcement across our organizations, in collaboration with external consultants.
• Work cross-functionally to develop and implement exceptional employee welfare and benefits initiatives.
• Guide smooth onboarding and offboarding processes, delivering outstanding experiences while handling administrative updates such as contract changes, system updates, and document processing. Continuously improve underlying workflows through automation and AI-enabled tools.

What We Look For

• Reasoning Ability: Solve complex problems, think from first principles, structure ideas sharply, resist biases, and identify details that matter.
• Drive: Be extremely ambitious, with initiative, effort, and tenacity matching that ambition. Feel deeply responsible for your work and hold yourself to a high standard.
• Team Spirit: Be generous, support the best idea, help your team without expectation, and be reliable, honest, and transparent.
• English Proficiency: Read, write, and speak proficiently in English.

What We Offer

• Talented Teams: Work in small, result-oriented, autonomous teams alongside bright individuals.
• Growth Opportunities: An exceptional opportunity for growth, with Spooners in their 20s leading major projects.
• Compensation: Competitive pay and access to equity, with salaries varying by location and impact. Potential for tax cuts in Italy.
• Benefits: Flexible hours, remote working, unlimited learning and training, top-tier health insurance, relocation package, generous parental support, and a yearly retreat.

Commitment & Contract

Permanent or fixed-term. Full-time.

Location

Milan (Italy), London (UK), Madrid (Spain), Warsaw (Poland), or remote in selected countries.

Selection Process

We prioritize verifiable signals of excellence. If you like the role and believe you could excel, don’t self-reject. The process includes challenging tests that may take several hours. We set a high bar and may repost jobs. We provide reasonable accommodations for individuals with disabilities.

Before You Apply

If you've applied before without an offer, wait at least a year. Bending Spoons is a demanding environment requiring significant commitment for extraordinary learning and growth. We recommend spending your first few months in our Milan office, regardless of your long-term work location, to rapidly absorb our culture and build trust. We offer relocation support. After the initial period, you can work from our Milan or London offices, or remotely from approved countries.

Key skills/competency

• People Administration
• HR Operations
• International Employment Law
• Onboarding & Offboarding
• Employee Benefits
• Process Automation
• Cross-functional Collaboration
• Compliance
• Due Diligence
• Team Leadership