People administration manager
Bending Spoons · Madrid, Community of Madrid, Spain
- On site
- Full-time
- €90,000 / year
- Madrid, Community of Madrid, Spain
Job highlights
- Manage end-to-end job offers and international employee support.
- Coordinate administrative aspects of new office launches.
- Oversee people-related aspects of acquisitions and restructurings.
- Ensure compliance with international employment laws and regulations.
- Develop and implement employee welfare and benefits initiatives.
About the role
About Bending Spoons
At Bending Spoons, we're striving to build one of the all-time great companies. A company that serves a huge number of customers, where team members grow to their full potential, functions at unparalleled levels of effectiveness and efficiency, creates value for shareowners at an extraordinary rate, and adheres to high ethical standards. We acquire and improve digital businesses for the long term, integrating AI deeply into our operations to reinforce human judgment with machine intelligence. For a talented, driven, and collaborative individual, working at Bending Spoons is an opportunity to learn, make an impact, and progress their career at an exceptionally high rate.
Responsibilities
- Manage job-offer processes end-to-end, including monitoring, negotiation, providing relevant information, and supporting international employees with visas and required documentation. Leverage automation to streamline preparation, coordination, and follow-through.
- Support new office launches by coordinating the administrative workstream, conducting due diligence on local requirements, and building and maintaining the administrative blueprint.
- Steer the people side of extraordinary administrative operations, including new business acquisitions, internal reorganizations, legal restructuring, and share option plans.
- Stay up-to-date with workplace international laws and regulations, ensuring compliance and effective enforcement across our organizations, in collaboration with external consultants.
- Work cross-functionally to develop and implement exceptional employee welfare and benefits initiatives.
- Guide smooth onboarding and offboarding processes, delivering outstanding experiences while handling administrative updates such as contract changes, system updates, and document processing. Continuously improve underlying workflows through automation and AI-enabled tools.
What We Look For
- Reasoning Ability: Solve complex problems, think from first principles, structure ideas sharply, resist biases, and identify details that matter.
- Drive: Be extremely ambitious, with initiative, effort, and tenacity matching that ambition. Feel deeply responsible for your work and hold yourself to a high standard.
- Team Spirit: Be generous, support the best idea, help your team without expectation, and be reliable, honest, and transparent.
- English Proficiency: Read, write, and speak proficiently in English.
What We Offer
- Talented Teams: Work in small, result-oriented, autonomous teams alongside bright individuals.
- Growth Opportunities: An exceptional opportunity for growth, with Spooners in their 20s leading major projects.
- Compensation: Competitive pay and access to equity, with salaries varying by location and impact. Potential for tax cuts in Italy.
- Benefits: Flexible hours, remote working, unlimited learning and training, top-tier health insurance, relocation package, generous parental support, and a yearly retreat.
Commitment & Contract
Permanent or fixed-term. Full-time.
Location
Milan (Italy), London (UK), Madrid (Spain), Warsaw (Poland), or remote in selected countries.
Selection Process
We prioritize verifiable signals of excellence. If you like the role and believe you could excel, don’t self-reject. The process includes challenging tests that may take several hours. We set a high bar and may repost jobs. We provide reasonable accommodations for individuals with disabilities.
Before You Apply
If you've applied before without an offer, wait at least a year. Bending Spoons is a demanding environment requiring significant commitment for extraordinary learning and growth. We recommend spending your first few months in our Milan office, regardless of your long-term work location, to rapidly absorb our culture and build trust. We offer relocation support. After the initial period, you can work from our Milan or London offices, or remotely from approved countries.
Key skills/competency
- People Administration
- HR Operations
- International Employment Law
- Onboarding & Offboarding
- Employee Benefits
- Process Automation
- Cross-functional Collaboration
- Compliance
- Due Diligence
- Team Leadership
Skills & topics
- People Administration Manager
- HR Operations
- Employment Law
- Onboarding
- Offboarding
- Employee Benefits
- Process Automation
- Acquisition Integration
- Compliance
- International HR
- Milan
- London
- Madrid
- Warsaw
- Remote
How to get hired
- Tailor your resume: Highlight your experience in end-to-end job offer management, international employee support, and administrative process optimization. Quantify achievements where possible.
- Showcase your drive: Emphasize your ambition, initiative, and strong sense of responsibility in your application and during interviews.
- Demonstrate problem-solving: Prepare to discuss complex administrative challenges you've solved using first principles and sharp reasoning.
- Highlight collaboration: Provide examples of your ability to work cross-functionally and foster team spirit in previous roles.
- Prepare for tests: Understand that Bending Spoons' selection process includes challenging tests that may require several hours.
Technical preparation
Master HRIS and automation tools.,Study international employment law nuances.,Practice process mapping and optimization.,Familiarize with visa and relocation procedures.
Behavioral questions
Describe a complex administrative problem you solved.,Share an example of driving ambitious change.,How do you ensure fairness and transparency?,How do you handle confidential employee information?
Frequently asked questions
- What is the typical salary range for a People Administration Manager at Bending Spoons?
- Salaries at Bending Spoons vary by location and expected impact. For candidates with considerable relevant experience, salaries typically range between £68,579 and £151,436 in London, and €66,065 and €145,430 elsewhere in Europe. Exceptional candidates may receive compensation beyond these ranges.
- Does Bending Spoons offer remote work for the People Administration Manager role?
- Yes, the People Administration Manager role offers remote work in selected countries. However, new hires are strongly recommended to spend their first few months in the Milan office to quickly absorb company culture and build trust.
- What are the key responsibilities of a People Administration Manager at Bending Spoons?
- Key responsibilities include managing job offers, supporting international employees, coordinating new office launches, steering administrative operations for acquisitions/restructurings, ensuring legal compliance, developing benefits initiatives, and managing onboarding/offboarding processes.
- What qualities does Bending Spoons look for in a People Administration Manager candidate?
- Bending Spoons seeks candidates with strong reasoning ability, high drive and ambition, excellent team spirit, and proficiency in English. They value individuals who can solve complex problems, take initiative, and collaborate effectively.
- What is the application and selection process for the People Administration Manager position?
- The selection process prioritizes verifiable signals of excellence. It includes an initial screening, followed by one or more challenging tests that may take several hours. Offers are extended only when the right candidate is confidentially identified.
- How does Bending Spoons support employee growth and development?
- Bending Spoons prioritizes putting individuals in the ideal position to thrive, offering exceptional opportunities for growth. This includes working in autonomous teams, taking on significant responsibilities early in one's career, and providing unlimited backing for learning and training.
- What benefits are offered to a People Administration Manager at Bending Spoons?
- Benefits include flexible hours, remote working options, unlimited learning and training support, top-of-the-market health insurance, a rich relocation package, generous parental support, and a yearly retreat. Employees also receive competitive pay and may have access to equity.