People Administration Manager

About Bending Spoons

At Bending Spoons, we’re striving to build one of the all-time great companies. A company that serves a huge number of customers, where team members grow to their full potential, functions at unparalleled levels of effectiveness and efficiency, creates value for shareowners at an extraordinary rate, and adheres to high ethical standards.

We acquire and improve digital businesses for long-term ownership and operation, transforming them to speed up innovation, benefit customers, and strengthen business performance. Our structure minimizes hierarchy, and our teams are small and talent-dense. We operate established products with the ambition, agility, and urgency of a startup, integrating AI deeply into our work to enhance human judgment with machine intelligence.

For a talented, driven, and collaborative individual, working at Bending Spoons is an opportunity to learn, make an impact, and progress their career at an exceptionally high rate.

Responsibilities

• Guide smooth onboarding and offboarding processes, delivering outstanding experiences while handling administrative updates such as contract changes, system updates, and document processing—continuously improving the underlying workflows through automation and AI-enabled tools.
• Manage job-offer processes end-to-end, including monitoring and negotiation, providing relevant information, and supporting international employees with visas and other required documentation—leveraging automation to streamline preparation, coordination, and follow-through.
• Steer the people side of extraordinary administrative operations including new business acquisitions, internal reorganizations, legal restructuring, and share option plans.
• Work cross-functionally to develop and implement exceptional employee welfare and benefits initiatives.
• Support new office launches by coordinating the administrative workstream, conducting due diligence on local requirements, and building and maintaining the administrative blueprint.
• Stay up to date with workplace international laws and regulations, ensuring compliance and effective enforcement across our organizations, also in collaboration with external consultants.

What we look for

• Reasoning ability: Given the necessary knowledge, you can solve complex problems. You think from first principles, and structure your ideas sharply. You resist the influence of biases. You identify and take care of the details that matter.
• Drive: You’re extremely ambitious in everything you do—and your initiative, effort, and tenacity match the intensity of your ambition. You feel deeply responsible for your work. You hold yourself to a high—and rising—bar.
• Team spirit: You give generously and without the expectation of receiving in return. You support the best idea, not your idea. You're always happy to get your hands dirty to help your team. You’re reliable, honest, and transparent.
• Proficiency in English: You read, write, and speak proficiently in English.

What we offer

• Incredibly talented, entrepreneurial teams: You’ll work in small, result-oriented, autonomous teams alongside some of the brightest people in your field.
• An exceptional opportunity for growth: Spooners in their 20s lead products worth hundreds of millions of dollars, and you’ll soon be playing an essential role in major projects if you have what it takes.
• Competitive pay and access to equity: Salaries range from £56,345-£151,436 in London and €54,346-€145,430 elsewhere in Europe, with compensation growing rapidly with experience and contributions. You can also receive some pay in company equity at a discounted price. Italy offers a 50% tax cut for those relocating.
• All. These. Benefits: Flexible hours, remote working, unlimited learning and training support, top-of-the-market health insurance, a rich relocation package, generous parental support, and a yearly retreat.

Commitment & contract

Permanent or fixed-term. Full-time.

Location

Milan (Italy), London (UK), Madrid (Spain), Warsaw (Poland) or remote in selected countries.

The selection process

We prioritize verifiable signals of excellence, regardless of seniority. If you like the role and believe you could excel over time, don’t self-reject.

If you pass our screening, you’ll be asked to complete one or more challenging tests that may involve unfamiliar problems and take several hours. We set the bar high and won’t extend an offer until we’re confident we’ve found the right candidate.

We consider all applicants for employment and provide reasonable accommodations for individuals with disabilities.

Before you apply

If you’ve applied before but didn't receive an offer, we recommend waiting at least one year before applying again. Bending Spoons is a demanding environment that requires significant commitment, but leads to extraordinary learning, achievement, and career growth.

We recommend spending your first few months working from our Milan office to rapidly absorb our company culture and build trust with your new teammates, with generous travel and accommodation assistance provided. After that, you’re welcome to work from our offices in Milan or London, or remotely from approved countries.

If the role speaks to you and you’re excited to give your best, apply now!

Key skills/competency

• People Administration
• Onboarding
• Offboarding
• HR Operations
• Process Improvement
• Automation
• AI Tools
• International Compliance
• Employee Welfare
• Cross-functional Collaboration