Executive Assistant

About Bell

Connection is everything. It drives us to innovate, explore, and stay close to what matters to us most. At Bell, we’re building a more connected future through world-class networks, AI-powered solutions, and digital experiences that elevate how people live, work, and play every day.

We believe in empowering people. That’s why we equip our teams with cutting-edge technology, AI tools, and a collaborative environment that supports creativity and growth. Want to be part of a diverse team where your work makes a real impact? If you’re inspired by innovation that advances how people connect and transforms what’s possible, you belong on #TeamBell.

Be part of protecting, securing and guiding Bell’s vision for today and the future on the Legal and Regulatory teams. Your strategic advice, counsel and professional commitment will advance the corporate, legal and regulatory strategies that underpin Bell’s industry leadership.

At Bell, your credentials and real-world experience will secure the future for evolving digital connections and next generation services.

As an Executive Assistant, you will play a pivotal role in supporting our Legal and Regulatory teams.

Key Responsibilities

• Manage the agenda of the VP of Legal & Regulatory including all related logistical information
• Support Legal and Regulatory other Directors as required
• Plan, organize and coordinate meetings, conference/video-conference calls, events and logistics with business partners
• Ensure administrative follow-ups and provide assistance in preparing briefing documents
• Prepare reports and documents, such as PowerPoint Presentations
• Provide administrative support to the VP and Directors
• Organize and prepare the meeting agenda of the team
• Make travel arrangements
• Complete invoice payments and expense accounts
• Coordinate HR transactional issues
• Manage general correspondence

Critical Qualifications

• Strong organizational skills, self motivation and able to handle multiple demands by prioritizing effectively
• Excellent oral and written communication skills
• Effective decision-making abilities
• Good knowledge of Bell organization and relationships around the company
• Demonstrated ability to maintain the strictest confidentiality
• Autonomy
• Keen attention to detail and ability to work autonomously
• Very good knowledge of Microsoft software (Word, Excel, Power Point, Outlook) and Explorer
• Expert knowledge of all internal Bell processes and policies
• Excellent aptitude for interpersonal relations combined with an ability to interact with senior management and other team members in a professional and efficient manner
• Demonstrated ability for team work, working under pressure and respecting deadlines
• Flexibility and willingness to work outside normal working hours when required
• English essential

Preferred Qualifications

• Post-secondary education in a related field
• Experience as an Executive Assistant
• Bilingualism (English and French) is an asset

Additional Requirements

• Support is required regularly outside of normal working hours
• Must be based in Toronto and prepared to work downtown

Key Skills/Competency

• Executive Support
• Agenda Management
• Meeting Coordination
• Travel Arrangements
• Expense Management
• Confidentiality
• Microsoft Office Suite
• Communication Skills
• Organizational Skills
• Administrative Support