Administration Coordinator

About BDO

At BDO Australia, our mission is to ‘empowering people, realising possibilities’. We achieve this by hiring and developing exceptional talent to deliver a wide array of audit, tax, and advisory services.

About The Role

We have an exciting opportunity for an experienced Administration Coordinator who is looking for a new challenge and something outside of the “norm”.

The Administration Coordinator will form part of a newly created Centralised Audit Administration & Operations Team, established to deliver scalable, consistent, high‑quality administrative and operational support across our entire Sydney Audit sectors.

This position will play a critical part in strengthening controls, streamlining processes, and ensuring efficient delivery of operational tasks that support engagement lifecycle, compliance, billing, and reporting. This role is not for the faint-hearted and would ideally suit someone with a naturally inquisitive nature and who continuously looks for ways to improve processes.

Main Responsibilities Include

• Engagement Administration & Compliance: Management of client onboarding, performing conflicts checks, ASIC searches, and client acceptance workflows. This includes preparation of engagement letters, maintaining corporate org charts, and other compliance records.
• Operational Support & Controls: Processing budget entry, billing & invoicing including write‑offs, performing bank reconciliation, monitoring for key controls and reporting obligations, and supporting with any additional operational functions (e.g., ASIC forms, breach reports, Retain, 912s — and other tasks as centralised).
• Workflow Delivery: Management of shared mailbox to ensure timely and accurate execution of allocated tasks, taking into consideration the continuity of service through coordinated team coverage including leave and peak periods.
• Reporting & Data Management: Producing routine and ad‑hoc operational reports for billing, compliance, and pipeline‑related matters; supporting data integrity across all BDO operational systems; monitoring operational metrics for continuous improvement.
• Continuous Improvement & SME Development: Building subject‑matter expertise in allocated operational processes; participating in process standardisation, workflow optimisation, and system improvements.
• Document & Other Support: Preparing audit documentation, reports, and partner‑signature items for presentation; printing, scanning, document management, and related administrative tasks.

About You

The role will require working collaboratively with other Coordinators, EAs/PAs, and Shared Services to refine handoffs and eliminate duplication. As such, we are looking for someone with:

• Strong organisational and time‑management skills
• High accuracy, attention to detail, and commitment to quality
• An ability to manage multiple workflows simultaneously within required timeframes
• Highly developed communication and interpersonal skills
• A client and stakeholder service focus
• The ability to follow structured processes but can question/challenge existing processes and identify opportunities to improve them
• High proficiency in Microsoft Office and operational/client records management (CRM) systems
• A hunger to learn new systems quickly and maintain data accuracy
• A professional and mature mindset particularly when handling confidential information

Why BDO?

Working for BDO, you will be part of a growing and market-leading professional services firm.

Our national and global footprint provides our people with opportunities to work on interesting client engagements, across diverse industry sectors and services.

Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways.

We provide our people with various health and wellbeing, social, financial, and professional development benefits to help realise what’s possible.

Participate in fitness challenges or take advantage of exclusive discounts to corporate health insurance, gym memberships, and wellness facilities via our BWell program. Access benefits such as travel perks, retail discounts, free breakfast, employee referral rewards, study, and professional development support.

Our leave options cater to the unique needs of our people; and include enhanced family support, cultural and religious leave, and options to purchase additional leave. You can also give back and get involved in community initiatives via our BCaring program.

With a strong focus on learning and growth, we provide on-the-job training and formal development programs to help you succeed in your role and develop your skills and experience.

Our culture is underpinned by our core values (One, Bold, Human, Heart, and Strive). We are proud to be recognised as an Inclusive Employer by the Diversity Council of Australia and an Employer of Choice by the Workplace Gender Equality Agency (WGEA).

Key skills/competency

• Administrative Support
• Client Onboarding
• Compliance Management
• Billing & Invoicing
• Process Improvement
• Workflow Management
• Data Management
• Microsoft Office Suite
• CRM Systems
• Stakeholder Communication