Administration Coordinator

About BDO

At BDO Australia, our why is ‘empowering people, realising possibilities’. One way we bring this to life is by hiring and developing exceptional talent, to deliver on our wide array of audit, tax and advisory services.

About The Role: Administration Coordinator

BDO Australia is seeking an experienced Administration Coordinator to join a newly formed Centralised Audit Administration & Operations Team in Sydney. This role is pivotal in delivering scalable, consistent, high-quality administrative and operational support across all Sydney Audit sectors.

The ideal candidate will strengthen controls, streamline processes, and ensure efficient delivery of operational tasks supporting engagement lifecycle, compliance, billing, and reporting. This position requires an inquisitive nature and a continuous drive for process improvement.

Main Responsibilities Include

• Engagement Administration & Compliance: Managing client onboarding, performing conflicts checks, ASIC searches, and client acceptance workflows. This includes preparing engagement letters and maintaining corporate records.
• Operational Support & Controls: Processing budget entry, billing & invoicing (including write-offs), performing bank reconciliation, monitoring key controls, and supporting additional operational functions (e.g., ASIC forms, breach reports).
• Workflow Delivery: Managing a shared mailbox for timely and accurate task execution, ensuring service continuity through coordinated team coverage.
• Reporting & Data Management: Producing routine and ad-hoc operational reports, supporting data integrity across BDO systems, and monitoring operational metrics.
• Continuous Improvement & SME Development: Building subject-matter expertise, participating in process standardisation, workflow optimisation, and system improvements.
• Document & Other Support: Preparing audit documentation, reports, and partner-signature items; printing, scanning, and general administrative tasks.

About You

This role requires collaborative work with other Coordinators, EAs/PAs, and Shared Services to refine handoffs and eliminate duplication. We are looking for someone with:

• Strong organisational and time-management skills.
• High accuracy, attention to detail, and commitment to quality.
• Ability to manage multiple workflows simultaneously within required timeframes.
• Highly developed communication and interpersonal skills.
• A client and stakeholder service focus.
• Ability to follow structured processes while identifying improvement opportunities.
• High proficiency in Microsoft Office and CRM systems.
• A hunger to learn new systems quickly and maintain data accuracy.
• Professional and mature mindset, particularly with confidential information.

Why BDO?

Working at BDO means being part of a growing, market-leading professional services firm with national and global opportunities. You'll work on interesting client engagements across diverse sectors.

BDO offers an open and collaborative culture with access to Partners and mentors, accelerating your professional career. Benefits include health and wellbeing (BWell program), social perks, financial support, and professional development opportunities (study support, formal programs).

Leave options cater to individual needs, including enhanced family support, cultural/religious leave, and options to purchase additional leave. Engage in community initiatives via the BCaring program. BDO is recognised as an Inclusive Employer and an Employer of Choice by the Workplace Gender Equality Agency (WGEA).

Key skills/competency

• Administrative Support
• Workflow Management
• Process Improvement
• Data Management
• Compliance
• Client Onboarding
• Microsoft Office
• CRM Systems
• Attention to Detail
• Stakeholder Management