Sourcing Manager - Meeting & Event Venues

Sourcing Manager - Meeting & Event Venues at BCD Travel

Start your journey with BCD Travel and join a global team dedicated to growth, connection, collaboration, and celebration. As a Sourcing Manager - Meeting & Event Venues, you will play a crucial role in creating and submitting proposal requests (RFPs), as well as sourcing and contracting hotels, venues, and ground transportation providers for a diverse client base.

Key Responsibilities

In this remote, full-time position, you will be accountable for:

• Consulting clients to understand meeting goals, objectives, and specific requirements for sleeping rooms and event spaces.
• Making informed recommendations based on supplier relationships, budget constraints, location preferences, availability, and overall event objectives.
• Distributing, monitoring, and analyzing supplier Requests for Proposals (RFPs) to meet client meeting needs effectively.
• Negotiating contracts to secure the best possible prices and concessions, ensuring savings expectations on meeting spend are met.
• Sourcing preferred ground transportation providers and presenting comprehensive proposals to groups.
• Efficiently managing amendments and cancellation requests for various bookings.
• Staying current with new destination options, cost-effective seasonal offerings, and “hot date” availability.
• Accurately entering and updating contracted details and negotiated savings within the CVENT system.
• Monitoring hotel penalties to identify rebooking opportunities and optimize client spend.
• Adhering strictly to client compliance guidelines and performance management Service Level Agreements (SLAs).
• Providing consistently excellent customer service to all clients and stakeholders.

About You

The ideal candidate for the Sourcing Manager - Meeting & Event Venues role will possess:

• Prior experience in the travel industry and a strong knowledge of various destinations is a plus.
• Mandatory CVENT experience; a CVENT certification is highly preferred.
• International experience is an added advantage.
• Relevant certifications such as CMP, CMM, HMCC, or CMP-HC are a plus.
• Demonstrated strong customer service capabilities.
• Excellent verbal and written communication skills.
• A Bachelor’s Degree is preferred, or equivalent professional work experience.
• Proven track record in hotel sourcing, contracting, and overall meetings management.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Windows platform, and Adobe Pro.

About BCD Travel

BCD Travel is a market leader in travel management, dedicated to helping people and companies travel smartly and achieve more. Our diverse client portfolio includes some of the world's most renowned and innovative brands. Operating in over 100 countries, the majority of our 10,000+ employees work virtually, promoting an excellent work-life balance. We are deeply committed to sustainability and driving success for our customers, business, and employees.

Your Life at BCD Travel

Working at BCD Travel means being part of a virtual, dynamic, and flexible environment that encourages connection, collaboration, and celebration. We foster a good work-life balance, allowing you to focus on what makes you happy. You'll enjoy:

• Flexible working hours and remote work opportunities.
• Extensive opportunities for skill development and career advancement.
• Generous vacation days for rest and rejuvenation.
• A comprehensive and fair compensation package, including tools for mental, physical, and financial well-being.
• Professional perks and discounts within the travel industry.
• An inclusive workplace where diversity is genuinely celebrated.

Key skills/competency

• Meeting Planning
• Event Management
• Venue Sourcing
• Contract Negotiation
• RFP Management
• CVENT
• Client Consultation
• Vendor Management
• Travel Industry Knowledge
• Budget Management