Personal Assistant

About the Role: Personal Assistant at Barclays

Join Barclays as a Personal Assistant (PA) and provide extensive support to Managing Directors and Directors within Barclays Private Banking and Wealth Management. You will work with key senior stakeholders who maintain demanding schedules, requiring strong prioritization and influencing skills to succeed in this role. The position involves extensive and complex diary management for executives and their teams, including all relevant travel and expense management (including cross-border approvals), ensuring an optimal balance between workflow and meetings.

Key Responsibilities and Accountabilities

• Management of executive, manager, or team calendars, ensuring timely responses to meeting invitations and requests.
• Planning and arranging comprehensive travel itineraries, including flights, accommodation, and ground transportation, to ensure efficient travel.
• Proactively anticipating the needs of executives and their teams, prioritizing tasks, and ensuring timely completion of all duties.
• Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, ordering office supplies, annual leave records management, distribution list management, and organisation management tasks.

Required Experience and Skills

• Proven planning, organisational, and time management skills with high attention to detail and ability to maintain confidentiality.
• Excellent relationship-building skills to interact effectively with diverse individuals and situations, and the ability to work collaboratively within a team.
• Clear and effective communication, both verbal and written.
• Ability to work closely with key stakeholders and their teams, assisting with obligations such as attending and delivering presentations at senior leadership forums, Monthly and Quarterly Business Reviews.

Skills That Will Help You Succeed

• Previous experience in a financial organization is preferred.
• Proficiency in preparing meeting minutes, agendas, correspondence, and presentations to meet deadlines.
• A friendly and calm demeanor, coupled with the ability to multitask and manage varying levels of pressure and deadlines effectively.

Analyst Expectations

You are expected to perform prescribed activities in a timely manner and to a high standard, consistently driving continuous improvement. This role requires in-depth technical knowledge and experience in your assigned area of expertise, with a thorough understanding of underlying principles and concepts. You will impact the work of related teams within the area and partner with other functions and business areas. You will take responsibility for the end results of operational processing and activities, escalating breaches of policies/procedures appropriately. You will advise and influence decision-making within your area, taking ownership for managing risk and strengthening controls. Additionally, you will maintain and build an understanding of how your sub-function integrates with the broader organization, demonstrating how areas coordinate to achieve objectives. You will make evaluative judgments based on factual analysis, resolve problems using acquired technical experience, and act as a contact point for stakeholders, building a strong network.

Barclays Values & Mindset

All colleagues are expected to demonstrate Barclays Values: Respect, Integrity, Service, Excellence, and Stewardship. Additionally, the Barclays Mindset – Empower, Challenge, and Drive – guides behavior to create an environment where colleagues thrive and deliver excellent standards consistently.

Key skills/competency

• Diary Management
• Travel Planning
• Expense Management
• Administrative Support
• Stakeholder Communication
• Organisational Skills
• Confidentiality
• Time Management
• Meeting Coordination
• Presentation Preparation