Executive Assistant

Role Overview

Join us as an Executive Assistant at Barclays, where our vision is to redefine the future of banking and craft innovative solutions. In this role, you will provide senior-level administrative support to Research leadership, including MD-level executives, within a fast-paced front-office environment. Your responsibilities will include managing complex calendars, coordinating meetings, overseeing travel logistics, and ensuring adherence to internal T&E and Compliance policies. You will also utilize project management capabilities and be adept at preparing, editing, and formatting professional presentations and communications.

Qualifications for Success

To be successful as an Executive Assistant, you should have:

• Advanced proficiency in Microsoft Office, including PowerPoint and Excel
• Project management experience within financial services or trading-floor environments
• Expertise in calendar management, meeting coordination, and executive time prioritization
• Skill in drafting, editing, and formatting emails, memos, reports, and presentations

Highly Valued Skills

Some other highly valued skills may include:

• Multitasking ability with excellent organizational habits
• High attention to detail and accuracy under pressure
• Professional communication skills, both written and verbal
• Ability to work efficiently with senior-level stakeholders in fast-moving environments

Assessment Areas

You may be assessed on key critical skills relevant for success in this role, such as risk and controls, change and transformation, business acumen, strategic thinking, and digital and technology, as well as job-specific technical skills.

Location

This role is located in our New York, New York office.

Purpose of the Role

The primary purpose is to produce and deliver Research with differentiated market insights and actionable ideas to Barclays Clients.

Accountabilities

• Analysis of market, sector, corporate and/or economic data to help develop investment theses for your coverage universe to produce best-in-class Research.
• Research may range from individual company or sector notes, through to long-dated thematic reports.
• Presentation of Research views to Barclays Clients; this can be through direct, face-to-face and virtual interactions, Research hosted events and written communications.
• Engagement with Markets, Client Strategy and other stakeholders, to raise awareness of your Research both to Clients and internally. Prioritise interaction with the most relevant and valuable Clients for your Research.
• Provision of insights and Research views to internal Clients to help them navigate financial markets and risks.
• Collaboration with the Supervisory Analyst, Compliance and other stakeholders to ensure Research is produced and delivered to Clients and internal stakeholders in a compliant manner.

Analyst Expectations

• Perform prescribed activities in a timely manner and to a high standard, consistently driving continuous improvement.
• Requires in-depth technical knowledge and experience in their assigned area of expertise.
• Thorough understanding of the underlying principles and concepts within the area of expertise.
• Lead and supervise a team, guiding and supporting professional development, allocating work requirements, and coordinating team resources. (Applicable if the position has leadership responsibilities)
• Demonstrate the four LEAD behaviours: Listen and be authentic, Energise and inspire, Align across the enterprise, Develop others (for People Leaders).
• Develop technical expertise in work area, acting as an advisor where appropriate (for individual contributors).
• Have an impact on the work of related teams within the area.
• Partner with other functions and business areas.
• Take responsibility for end results of a team’s operational processing and activities.
• Escalate breaches of policies/procedure appropriately.
• Take responsibility for embedding new policies/procedures adopted due to risk mitigation.
• Advise and influence decision-making within own area of expertise.
• Take ownership for managing risk and strengthening controls in relation to your work.
• Deliver work in line with relevant rules, regulation, and codes of conduct.
• Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisation's products, services, and processes.
• Demonstrate understanding of how areas coordinate and contribute to organisational objectives.
• Make evaluative judgments based on the analysis of factual information, paying attention to detail.
• Resolve problems by identifying and selecting solutions through the application of acquired technical experience.
• Guide and persuade team members and communicate complex/sensitive information.
• Act as a contact point for stakeholders outside of the immediate function, building a network of contacts internally and externally.

Barclays Values & Mindset

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.

Key skills/competency

• Administrative Support
• Executive Assistance
• Calendar Management
• Travel Logistics
• Microsoft Office Suite
• PowerPoint
• Excel
• Project Management
• Financial Services
• Compliance Adherence