Executive Assistant Project Officer

Executive Assistant Project Officer at Banyule City Council

At Banyule City Council, people are at the heart of great community service. We invest in our team, support them to do their best work, and create real opportunities to grow. We're looking for an experienced, proactive Executive Assistant Project Officer to partner with the Director Corporate Services and support key managers, keeping the Directorate organised, responsive and progressive.

Why you'll love working at Banyule

At Banyule, you'll be part of a workplace where you belong. We champion diversity, nurture growth and empower people to lead, innovate and make a meaningful impact where your voice matters, your wellbeing is prioritised, and your career can flourish.

Why you'll love this role

If you're someone who thrives on keeping things running smoothly and enjoys being right at the centre of activity, this role is for you.

This is a true partnership role supporting the Director of Corporate Services. You'll manage executive priorities and day-to-day workflow, coordinate key governance and committee processes and provide high-quality project support that helps the Directorate deliver. The work is varied, fast-paced and people-focused, and you'll build strong relationships across Council as the go-to person who keeps actions, communication and timelines on track.

About The Role

The Executive Assistant Project Officer is a dynamic, multifaceted position that supports the effective operation of the Corporate Services Directorate. It's ideal for a proactive, highly organised professional who enjoys problem solving, anticipates needs and takes pride in enabling leaders and teams to perform at their best.

You'll provide cross-directorate executive coordination and governance support, including executive and management meeting cycles, correspondence, and briefings, as well as directorate-wide coordination.

What You'll Do

• Manage and prioritise enquiries and requests to ensure timely responses and appropriate escalation
• Coordinate and maintain the Director's diary, supporting effective time management, planning and forward scheduling
• Provide committee and governance administration, including scheduling, agenda preparation, minute-taking and action tracking
• Draft, edit and prepare high-quality correspondence, briefings, reports and presentations
• Provide responsive, professional administrative support across the Directorate, ensuring teams have what they need to deliver
• Coordinate complaints, enquiries and Councillor-related matters with professionalism, care and confidentiality.
• Coordinate projects and improvement initiatives, keeping deliverables on track, risks visible and stakeholders informed.
• Build and maintain strong relationships with internal and external stakeholders, supporting positive outcomes.
• Work proactively, anticipating needs and smoothing the path for leaders and teams in a busy environment.

What You'll Bring

We're looking for someone who combines executive-level support skills with calm, confident coordination and great judgement.

You'll Ideally Have:

• Minimum 5 years' experience in executive support (or closely related) roles, ideally in a complex organisation or local government environment
• Demonstrated understanding of local government or corporate board decision-making processes
• Proven experience providing accurate, confidential and responsive support to Directors, Managers and senior leaders
• Excellent customer service and stakeholder skills, with the ability to build trust and negotiate positive outcomes.
• Strong project coordination skills, able to manage competing deadlines, stay composed under pressure and think ahead.
• High-level written communication skills, with confidence preparing correspondence, briefings and presentations.

What We Offer

Banyule offers a supportive, flexible environment and a strong benefits package, including:

• Flexible working arrangements (considered case-by-case)
• A range of leave options including RDOs, paid parental/adoption leave, leave purchasing, study leave and more
• Salary sacrifice options (including superannuation, car leasing and more)
• Health and wellbeing supports, including EAP for employees and immediate family, wellbeing initiatives and discounted fitness options
• Professional development and study assistance for eligible permanent employees.

Our commitment to inclusion

Our community is made up of diverse cultures, beliefs, abilities, bodies, sexualities, ages and genders. We're committed to access, equity, participation and rights for everyone, and to creating a workplace where people feel respected, supported and able to thrive.

Banyule City Council proudly acknowledges the Wurundjeri Woi-wurrung people as Traditional Custodians of the land and pays respect to Elders past, present and emerging.

Pre-employment Requirements

• Current Victorian Drivers Licence
• Nationally Coordinated Criminal History Check (NCCHC)

What We Offer:

• A permanent, full-time position with a monthly Rostered Day Off (RDO)
• Flexible work arrangements that support personal well-being alongside professional commitments.
• Band 6 - Salary $98,255.03 - $106,820.88 per annum plus super (dependent on experience)
• 26 weeks of paid parental leave - primary carer/4 weeks of paid parental leave - partner
• Ongoing learning and development opportunities, including health and well-being initiatives

How To Apply

Please submit your resume and a cover letter (maximum of three pages) setting out your achievements, skills and experience aligned to the key selection criteria in the position description, and please also respond to the two screening questions in the application form.

For more information about this position, please view the position description. For a confidential discussion or if you have any questions about this opportunity, please contact Marc Giglio, Director Corporate Services, on 0438 391 453.

Applications close: 13 March 2026 at 11:45 PM.

Why choose Banyule? Join a dedicated team committed to making a positive impact on our community. You'll have the opportunity to drive service excellence, engage with diverse stakeholders, and contribute to the betterment of our community. We offer a supportive, collaborative, and innovative work environment where your skills and expertise will be valued and rewarded.

Banyule City Council is an Equal Opportunity Employer; we value diversity and inclusion, and we welcome candidates from all backgrounds. If you have a reasonable adjustment, support, or access requirement, we encourage you to inform us through your application or email employment@banyule.vic.gov.au

Our Values: Our employees align their careers with Banyule because they share our values of respect, integrity, responsibility, initiative, and inclusion. They thrive in our strong learning and development culture and the positive way we work in partnership with the community. You will share our values and have a passion for helping a community of over 130,000 residents to live happier, healthier and more connected lives, all while growing your skills and advancing your career. We look forward to you starting the next chapter of your career at Banyule Council.

Diversity Statement: Our community is made up of diverse cultures, beliefs, abilities, bodies, sexualities, ages, and genders. We are committed to access, equity, participation, and rights for everyone: principles that empower, foster harmony, and increase the well-being of an inclusive community.

To discover more about Banyule's commitment to advancing gender equality in the workplace, please find Banyule's Workplace Gender Equality Action Plan 2021-2025.

Acknowledgment of the Traditional Custodians: Banyule City Council is proud to acknowledge the Wurundjeri Woi-wurrung people as Traditional Custodians of the land, and we pay respect to all Aboriginal and Torres Strait Islander Elders, past, present and emerging, who have resided in the area and have been an integral part of the region's history.

Banyule City Council endorses the Uluru Statement from the Heart in full and accepts the invitation to walk with First Nations peoples, to a better future for us all.

Child Safe Standards Statement of Commitment: Banyule City Council is a child-safe organisation committed to the safety and well-being of children.

Council has a zero tolerance for child abuse. All allegations and safety concerns will be treated seriously and acted upon. As a child-safe organisation, we are committed to providing a child-safe environment where children feel safe, are empowered, valued and protected. Council will actively listen to children, ensuring their voices are heard and considered in decisions that affect their lives.

Key skills/competency

• Executive Support
• Project Coordination
• Governance Administration
• Stakeholder Management
• High-level Communication
• Time Management
• Organisational Skills
• Confidentiality
• Problem Solving
• Local Government Acumen