Events Manager

About Bank of America

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates’ physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve. Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Job Description

This job is responsible for developing the event and content strategies that achieve line of business goals and priorities. You will work with Events Segment Executives, line of business leaders, Communications and Marketing to develop strategic objectives, budget, and execution planning. You will also provide direction on the overall event plan to assigned planners and cross-functional teammates who support execution (AV, Security, Comms, Marketing), coordinating the end-to-end planning, management, and execution of events. Individual contributions include producing detailed budgets and event optimization strategies, sourcing, creating invitations, developing agendas/Run of Shows, managing attendees, planning and executing logistics, often including onsite representation of cross-functional areas including AV, Security, Marketing and Comms., reporting pre and post events, processing invoices and reconciling events. Job expectations include traveling to events, leading and managing event activity and cross-functional onsite teams including vendors. You will work with the Segment Leads, MRMs/LMS, LMD and LOB partners to develop and recommend event / content strategy that achieves LOB goals and priorities. Partner with the Segment Leads and MRMs/LMS to develop the strategic objectives, budget and execution plan for each program and for the overall yearly plan of the LOB Event Portfolio. You will be accountable for advising, providing direction, and input on the overall event plan to assigned planners; coordinating the planning, management, and execution of events. Work across the client event space with each other, MRMs/LMS/LMD and LOB partners to uncover event opportunities to deliver one company. Provide support to execution teams on LOB-specific processes and procedures. You will be accountable for end-to-end event execution including detailed budget creation, sourcing, invitation creation, agenda development, GEMS/cVent site, attendee management, logistics planning (menus/AV/IT), pre/post-event reporting, invoice processing, and event reconciliation.

Responsibilities

• Leads the planning and coordinating of complex client and internal events, including both in-person and virtual.
• Works with the Event Segment Executive, line of business, Communications, Marketing and Academy partners to develop and recommend event and content strategy that achieves the line of business goals and priorities.
• Partners with the Event Segment Lead, line of business, Communications, Marketing and Academy partners to develop the strategic objectives, budget and execution plan for each program and for the overall yearly plan of the line business event portfolio.
• Regularly liaises with the highest levels of Management on the coordination of our programs by serving as an advisor and event management expert to the function or line of business, proposing value-add event activities and directions around marketing and Communications initiatives and priorities, strategic objections, program planning and event optimization strategies.
• Ensures events are planned within company guidelines and manages ALL risks associated with events including protecting our employees, clients, the brand, financial oversight, information security and operational risk; engages Compliance, Legal, Risk, Corporate Security and Corporate Communication partners as needed.
• Advises and provides direction and input on the overall event plan to additionally assigned vendor planners.
• Manages end-to-end event execution including detailed budget creation, sourcing, invitation creation, agenda/Run of Show development, planning technology tools, attendee management, logistics planning (menus/audio visual/technology), pre and post event reporting, invoice processing, event reconciliation.
• Coordinates the planning, management, and execution of complex events, both in person and virtual.
• Works with minimal supervision on a daily basis to deliver for stakeholders, both in the office and onsite at events.
• Provides on-site support of logistics for events, attendee, and risk management.

Required Qualifications

• 10-15 years of large-scale/complex conference and event production experience.
• Extensive knowledge of event planning processes including contracting, logistics, onsite execution, budget management, and reconciliation.
• Stakeholder management, including experience leading cross-functional teams with external partners.
• Excellent written and verbal communication, executive presence, and strategic influencing skills.
• Strong financial management and experience managing multi-million dollar budgets.
• Balance strategic direction with detail orientation.
• Travel 20-30% of time.

Skills

• Attention to Detail
• Customer and Client Focus
• Event Planning
• Presentation Skills
• Project Management
• Financial Oversight
• Active Listening
• Business Acumen
• Collaboration
• Prioritization
• Written Communications
• Executive Presence
• Influence
• Written and Oral Communications
• Risk Management

Key skills/competency

• Events Management
• Event Strategy
• Budget Management
• Stakeholder Management
• Logistics Planning
• Risk Management
• Client Relations
• Project Management
• Vendor Management
• Cross-functional Collaboration