Manager Assistant

What Makes Bain & Company a Great Place to Work

We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. Bain & Company is currently the #1 ranked consulting firm on Glassdoor’s Best Places to Work list and has maintained a spot in the top four since its founding in 2009. Extraordinary teams are at the heart of our business strategy, requiring intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

Who You’ll Work With

You’ll be part of our Global Business Services Center in Warsaw, which delivers best-in-class internal support to Bain’s leadership and consulting teams across Europe, the Middle East, and Africa. We’re a highly collaborative, upbeat, and inclusive team committed to learning, growing, and achieving results together.

Where You’ll Fit Within the Team

As a Manager Assistant, you’ll provide high-quality administrative support to several Bain senior leaders and, where needed, to their broader teams. This is a high-impact, fast-paced role suited for someone who thrives on building trusted relationships, staying highly organized, and making things happen behind the scenes. You’ll build strong relationships and ensure seamless calendar, travel, and workflow coordination - all within a hybrid working model.

What You’ll Do

• Calendar Management:
• Successfully managing busy and ever-evolving diaries, proactively managing when schedules change.
• Re-scheduling complex meetings and travel itineraries, often at short notice.
• Extensive internal and external meeting scheduling.
• Building and maintaining strong working relationships with key client contacts.
• Travel and Logistics:
• Working with our travel company to coordinate sophisticated travel itineraries.
• Administering timely procurement of visas and other travel documentation.
• Proactively pre-empting travel plans.
• Providing logistical and technical support for all meetings, conferences, and workshops, using PowerPoint, Word, Excel, and online research.
• Relationship Management:
• Supporting leaders and colleagues - building and maintaining cooperative relationships with clients and colleagues of all levels both internally and externally.
• CRM - employing best practices when accessing the CRM and digital mailing system, including timely and accurate creation/updating of contact information, according to global data standards.
• Expenses:
• Processing time and expense submissions.
• Managing complex expenses; running bank statement reconciliation and processing foreign currency receipts in an accurate and timely manner.

About You

• Fluent in English (both written and verbal).
• Strong organizational skills and the ability to manage multiple priorities with efficiency and accuracy.
• Positive, proactive, and solution-oriented mindset.
• Comfortable working independently in a fast-changing, hybrid environment.
• Excellent interpersonal, communication, and listening skills.
• Ability to build trust-based relationships without face-to-face interaction.
• Experienced in Microsoft Outlook, Lotus Notes, or Google Calendar.
• Prior experience in a demanding professional setting.
• BA/Master’s degree preferred.

Key Skills/Competency

• Administrative Support
• Calendar Management
• Travel Coordination
• Expense Processing
• Relationship Building
• Organizational Skills
• Communication
• Proactive Problem Solving
• Microsoft Office Suite
• CRM Management