Personal Assistant

About the Role

We're looking for a Personal Assistant to become a vital part of our dynamic team, providing essential administrative and business support to our Executives and Senior Managers. You’ll play a key part in ensuring the smooth day-to-day operation of our leadership team by managing a variety of admin-based tasks. Your responsibilities will include diary management, coordinating travel arrangements, processing invoices and expenses, and maintaining people systems. This role offers a unique opportunity to work closely with senior professionals and make a meaningful impact on our organisational efficiency.

As a member of the PA network supporting the General Counsel, you’ll be part of a collaborative environment committed to excellence and proactive service. We're looking for a highly organised, proactive individual with excellent communication skills and a flexible approach to work. If you thrive in a fast-paced setting and enjoy supporting top-tier leadership, this role provides a rewarding opportunity to develop your career within AXA UK while making a difference every day.

At AXA we work smart, empowering our people to balance their time between home and the office in a way that works best for them, their team and our customers. You'll work at least two days a week (40%) away from home, moving to three days a week (60%) in the future. Away from home means either attendance at one of our office locations, visiting clients or attending industry events.

What you’ll be doing

• Proactively manage Executives’ and Senior Leaders’ diaries, prioritising key activities and supporting efficient time management to maximise strategic impact.
• Coordinate and organise offsites, awaydays, and social activities both virtually and face-to-face, ensuring seamless event execution.
• Arrange and manage business travel, including bookings and itineraries, to support smooth and cost-effective trips.
• Handle Executives’ and Senior Leaders’ expenses, ensuring accurate processing and adherence to budget guidelines.
• Process and submit invoices for payment, maintaining precise records and ensuring expenses stay within budget.
• Manage delegated tasks in Workday, such as raising job requisitions, onboarding new starters, and approving holidays.
• Cultivate strong relationships with Executives’ and Senior Leaders’ direct reports and key stakeholders to facilitate effective communication and collaboration.
• Partner effectively with other PA teams and departments across the business to streamline processes and enhance overall support.

What you’ll bring

• Experience providing PA support or a strong desire to develop into role.
• Good organisational and prioritisation skills.
• Good verbal and written communication skills.
• Strong attention to detail.
• Flexibility, adaptability and able to multi-task whilst working in a fast faced environment.
• Highly professional approach, maintaining discretion and confidentiality.
• Collaborative working with senior stakeholders and peers.
• Knowledge of admin software including Microsoft Office, Workday, Coupa and Concur.

As a precondition of employment for this role, you must be eligible and authorised to work in the United Kingdom.

What we offer

At AXA UK, we’re appreciative of the people who work for us and our rewards package is reviewed regularly to reflect that. You can expect to receive:

• Competitive annual salary dependent on experience
• Annual company & performance-based bonus
• Contributory pension scheme (up to 12% employer contributions)
• Life Assurance (up to 10 x annual salary)
• Private medical cover
• 25 days annual leave plus Bank Holidays
• Opportunity to buy up to 5 extra days leave or sell up to 5 days leave
• Wellbeing services & resources
• AXA employee discounts

Who we are

AXA UK Support Functions power AXA’s three customer-facing business units, providing the infrastructure, support and expertise to ensure our customers can always count on us. Whether you’ve got heaps of experience and qualifications behind you, or you’re just starting out, we’ll give you the support and opportunities to help you grow and develop with confidence.

Key skills/competency

• Diary Management
• Travel Coordination
• Expense Processing
• Invoice Management
• Administrative Support
• Stakeholder Relationship Management
• Event Planning
• Workday
• Microsoft Office Suite
• Confidentiality