Program Tracking Specialist
@ Aviation Training Consulting, LLC

Edmond, Oklahoma, United States
On Site
Posted 5 days ago

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XXXXXXXX XXXXXXXXXXX XXXXXXXXXX***** @aviationtrainingconsulting.com
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Job Details

Position Purpose

The Program Tracking Specialist tracks, coordinates, and provides status updates for class or student waiver requests using SharePoint and GTIMS. This role requires collaboration with Training System Managers (TSMs), the Corporate Program Management Office (PMO), the Program Manager, and Contracting to ensure timely processing, compliance, and effective communication.

Essential Functions

  • Maintain and update waiver records in SharePoint including dashboards and workflows.
  • Coordinate with TSMs, PMO, Program Manager, and Contracting.
  • Provide regular status updates via SharePoint dashboards, email, or meetings.
  • Ensure compliance with Air Force Instructions, AETC policies, and contract requirements.
  • Organize, store, and archive waiver documents for accessibility and audit readiness.
  • Propose improvements to workflows and coordination processes.

Requirements

  • Security Clearance: Active Secret clearance (Top Secret preferred).
  • Experience: 2-3 years in administrative, program management, or coordination roles in DoD or Air Force environments.
  • Hands-on experience with SharePoint for tracking, reporting, and workflow management.
  • Familiarity with AETC processes, GTIMS, or Air Force waiver forms is a plus.
  • Experience in supporting military or government contract settings.
  • Education: Bachelor’s degree in business administration, management, or related field preferred.
  • Training in SharePoint administration or Air Force records management is a plus.

Skills

  • Proficiency in SharePoint including creating and managing lists, libraries, dashboards, and workflows.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and familiarity with GTIMS or similar systems.

Key skills/competency

Program Tracking Specialist, SharePoint, Coordination, Compliance, GTIMS, Waiver Requests, Process Improvement, Stakeholder Management, DoD, Air Force

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How to Get Hired at Aviation Training Consulting, LLC

🎯 Tips for Getting Hired

  • Tailor your resume: Highlight SharePoint and coordination experience.
  • Emphasize compliance skills: Showcase adherence to regulatory standards.
  • Research Aviation Training Consulting's culture: Understand their mission and stakeholder environment.
  • Prepare examples: Demonstrate effective multi-stakeholder communication.

📝 Interview Preparation Advice

Technical Preparation

Review SharePoint list management fundamentals
Practice building workflows and dashboards
Understand GTIMS basics and related systems
Study AETC and AF waiver forms

Behavioral Questions

Describe your coordination with diverse stakeholders.
Give examples of meeting tight deadlines.
Explain your approach to compliance challenges.
Discuss handling process improvement suggestions.

Frequently Asked Questions