Admin Assistant

Position Overview

At Autodesk, we empower innovators everywhere to design and make a better world. We are looking for a highly capable, proactive, and trusted Admin Assistant / Executive Assistant based in Bangalore. This role is critical to enabling leadership effectiveness in a fast-moving, global organization. You will act as a strategic administrative partner, anticipating needs, managing complexity, and ensuring the senior leader can focus on high-impact priorities.

Responsibilities

• Provide end-to-end administrative support including complex calendar management across global time zones
• Proactively prioritize meetings and commitments to align with business objectives
• Prepare agendas, capture meeting notes, and track action items to closure
• Handle confidential and sensitive information with discretion and sound judgment
• Serve as a key liaison between the Senior Director and internal/external stakeholders
• Draft, edit, and coordinate emails, presentations, and executive materials
• Partner closely with other Executive Assistants, Chiefs of Staff, and cross-functional teams
• Manage domestic and international travel, including itineraries, visas, accommodations, and expenses
• Coordinate logistics for leadership meetings, offsites, and team events
• Support expense reporting, purchase orders, and vendor coordination
• Maintain organized documentation and records
• Assist with onboarding new team members and team communications
• Continuously identify opportunities to simplify processes and improve efficiency

Minimum Qualifications

• Bachelor’s degree or equivalent practical experience
• 5+ years of experience in an Admin Assistant or Executive Assistant role, supporting senior leaders
• Strong proficiency in Microsoft Office
• Excellent written and verbal communication skills
• Demonstrated ability to manage multiple priorities with accuracy and attention to detail

Preferred Qualifications

• Experience supporting Director+ , or equivalent in large Software companies
• Experience working in a global, matrixed organization
• Strong problem-solving skills and the ability to anticipate leadership needs
• High degree of professionalism, integrity, and discretion
• Highly organized, proactive, and detail-oriented
• Comfortable operating in ambiguity and fast-changing environments
• Strong interpersonal skills and executive presence
• Collaborative mindset with a service-oriented approach
• Passion for enabling others to do their best work

Key skills/competency

• Administrative Support
• Calendar Management
• Travel Coordination
• Meeting Logistics
• Confidentiality
• Executive Support
• Communication Skills
• Microsoft Office Suite
• Stakeholder Management
• Process Improvement