Senior Executive Assistant
Atlantic Bay Mortgage Group · United States
- Hybrid
- Full-time
- $75,000 / year
- United States
Tailored resume — keyword-matched to this role.
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Intro email — drafted to reach them directly.
Job highlights
- Support Atlantic Bay's President with complex tasks.
- Manage calendars, emails, and executive communications.
- Handle event planning and travel coordination.
- Utilize strong organizational and problem-solving skills.
- Join a top-rated mortgage company with great perks.
About the role
About Atlantic Bay Mortgage Group
Atlantic Bay Mortgage Group focuses on genuinely caring for both our customers and team. We pride ourselves on being adaptable and energetic, especially in fast-paced environments! Our goal is to continuously inspire growth, for each of our team members to reach their goals and aspirations, all the while having fun. We’re in the business of lending peace of mind, whenever, wherever, however. Atlantic Bay Mortgage Group, recently voted #1 in the nation as the best large mortgage company to work for by National Mortgage News, is seeking a Senior Executive Assistant to support our President to join our team. The Senior Executive Assistant is responsible for providing a high degree of confidentiality, enthusiasm and problem-solving capabilities while remaining flexible, versatile, and proactive.What you’ll be doing
- Managing and maintaining complex calendars and coordinate appointments, meetings, and conference calls. Requires attention to detail as there is a high volume of appointments in a fast-paced environment.
- Serving as the first point of contact for incoming requests, triaging and routing with good judgment.
- Conserving and defending executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Monitoring and responding to executive’s email with the ability to prioritize items needing attention. Suggesting and initiating appropriate response as directed.
- Understanding how the department impacts the organization and works with multiple areas of the company to achieve company goals. An ability to grasp how seemingly uncorrelated activities impact the organization as a whole.
- Drafting and sending professional communications on behalf of the President.
- Tracking tasks and projects, surfacing blockers and keeping work moving forward.
- Preparing and providing complex reporting information and dashboards as it pertains to achieving department goals. Absorbing significant amounts of information and be able to track, prioritize and communicate said information via various methods and as directed.
- Assisting with event coordination and management of team events including scheduling group meetings and sending out invites, reserving location, arranging for catering/food service need, and assembling packets and binding materials.
- Assisting with travel coordination needs.
- Performing other duties as assigned.
What you’ll bring
- 5+ years of experience in an administrative, coordination, or customer-facing role required
- Experience supporting a senior leader or executive in a professional setting required
- Background in mortgage or financial services required
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication — professional, clear, and adaptable in tone
- A proactive mindset: you spot problems before they happen and solve them without being asked
- Comfort with digital tools and the ability to pick up new platforms quickly
- Discretion and good judgment when handling sensitive information
- A genuine team-player attitude and enthusiasm for supporting others’ success
- Ability to work with all levels and varying positions of staff
- Extensive knowledge of Microsoft Office products including Word, Excel, PowerPoint, Teams, and Outlook
Perks
Atlantic Bay offers a dynamic benefits package that includes a competitive base salary, eligibility for monthly bonuses, health insurance, 401(k), PTO, paid volunteer time and your birthday off with pay! Who doesn't love that! If you have a passion for helping people lead their best life; Come ride the wave home to Atlantic Bay! #GrowWithUs #WorkLifeBalanceKey skills/competency
- Executive Assistant
- Calendar Management
- Communication
- Organizational Skills
- Problem-Solving
- Microsoft Office Suite
- Task Management
- Event Coordination
- Travel Coordination
- Confidentiality
Skills & topics
- Executive Assistant
- Administrative Support
- Calendar Management
- Communication
- Organizational Skills
- Problem-Solving
- Microsoft Office Suite
- Mortgage Industry
- Financial Services
- Executive Support
How to get hired
- Tailor your resume: Highlight your 5+ years of administrative experience, executive support, and mortgage/financial services background.
- Showcase key skills: Emphasize your exceptional organizational abilities, attention to detail, and strong communication.
- Demonstrate proactivity: Provide examples of how you anticipate needs and solve problems independently.
- Express enthusiasm: Convey your team-player attitude and genuine desire to support the President and company goals.
- Ace the interview: Be prepared to discuss your experience with calendar management, email prioritization, and handling sensitive information with discretion.
Technical preparation
Master Microsoft Office Suite: Word, Excel, PowerPoint, Teams.,Become proficient in Outlook for complex calendar management.,Practice using project tracking and task management tools.,Familiarize yourself with corporate communication platforms.
Behavioral questions
How do you prioritize competing demands?,Describe a time you anticipated a problem.,How do you handle confidential information?,How do you maintain a positive attitude?
Frequently asked questions
- What is the primary responsibility of the Senior Executive Assistant at Atlantic Bay Mortgage Group?
- The Senior Executive Assistant at Atlantic Bay Mortgage Group primarily supports the President, managing complex calendars, communications, and serving as a key point of contact, while maintaining a high degree of confidentiality and proactively problem-solving.
- What specific experience is required for the Senior Executive Assistant role at Atlantic Bay Mortgage Group?
- The role requires at least 5 years of experience in an administrative, coordination, or customer-facing role, with a mandatory background in supporting a senior leader or executive, and prior experience in the mortgage or financial services industry.
- What digital tools proficiency is expected for this Executive Assistant position?
- Candidates should be comfortable with digital tools and possess the ability to quickly learn new platforms. Extensive knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Teams, and Outlook) is essential.
- How does Atlantic Bay Mortgage Group foster employee growth and work-life balance?
- Atlantic Bay Mortgage Group focuses on inspiring growth and helping team members reach their goals. They offer a dynamic benefits package, including competitive salary, bonuses, health insurance, 401(k), PTO, paid volunteer time, and a paid birthday off, contributing to a positive work-life balance.
- What makes Atlantic Bay Mortgage Group a great place to work?
- Atlantic Bay Mortgage Group was voted #1 in the nation as the best large mortgage company to work for by National Mortgage News. They emphasize a culture of caring, adaptability, energy, continuous growth, and fun.
- How important is discretion and judgment for the Senior Executive Assistant role?
- Discretion and good judgment are crucial for this role, especially when handling sensitive information and acting as a gatekeeper for the President's time and communications.
- What kind of communication skills are needed for this position at Atlantic Bay Mortgage Group?
- Strong written and verbal communication skills are required, with the ability to be professional, clear, and adaptable in tone when drafting correspondence and interacting with various stakeholders.