Administrative Assistant

Administrative Assistant at Aston Carter

Join our dynamic tax department as an Administrative Assistant. You will play a crucial role in reviewing, processing, and sorting incoming mail for various tax teams, as well as assisting with a range of administrative tasks to ensure smooth department operations.

Key Responsibilities

• Review and process incoming mail for tax teams, including Real Estate, Employment, Federal, and State.
• Sort and distribute mail to specific teams based on document needs.
• Process check requests and handle document scanning.
• Scan and distribute documents to the Accounts Payable team.
• Prepare outgoing mail and manage certified mail processing.
• Pull invoices and organize tax returns.
• Assist with administrative functions for the tax department, supporting over 70 employees.
• Conduct research, reporting, and update spreadsheets.
• Handle various projects and update MS Excel reports and spreadsheets.

Qualifications

• Proficiency in MS Excel.
• At least 1 year of recent office experience (if no Bachelor's Degree).
• Strong customer service skills.
• Experience with Microsoft Office, PowerPoint, and Outlook.

Additional Skills & Qualifications

• Bachelor's Degree, ideal for new graduates.
• Familiarity with tax compliance and administrative skills.
• Experience in filing and scanning.

Work Environment

Corporate Office Environment. Monday through Friday 8am to 5pm.

Job Type & Location

This is a Contract to Hire position based out of Deerfield, IL.

Pay And Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Deerfield, IL.

Key skills/competency

• Administrative Support
• Microsoft Excel
• Customer Service
• Mail Processing
• Document Management
• Tax Compliance
• Office Administration
• Reporting
• Data Entry
• Organizational Skills