Licensing Specialist
Archwell · United States
- Hybrid
- Full-time
- $70,000 / year
- United States
Job highlights
- Manage mortgage industry licensing operations.
- Update NMLS system and file licenses.
- Monitor and maintain company/branch licenses.
- Ensure compliance with licensing requirements.
- Collaborate with internal/external stakeholders.
About the role
Licensing Specialist
The Specialist, Licensing II reports to the Senior Compliance Manager and is responsible for assisting in the day-to-day operations of the licensing department to include updating information in NMLS, filling for company, branch, and individual licenses, and assisting in filing reports. The Licensing specialist will also assist the Compliance Department as the need arises.
Essential Job Functions
- Experience in the NMLS system for licensing in the mortgage industry (MLOs, company, and branch licenses).
- Maintaining and monitoring licenses at the originator, branch, and company level.
- Interfacing with employees regarding licensing issues as they arise.
- Informing the company of changes and updates in requirements discovered during the application, reporting, or renewal process.
- Respond quickly to the company and/or regulators and retain responses in an organized matter for future reference.
- Follow submission, tracking each license application until it is approved.
- Inform applicable parties of application/license status.
- Maintain schedules to ensure all deadlines are met (education, renewals, reports).
- Responsible for all company, branch, and individual license renewals.
- Efficiently suggest and obtain licenses in new states or authorizations to expand operations.
- Handle all types of licensing matters.
- Responsible for all education and bond requirements.
- Responsible for compiling financial requirements to file with the licensing authority.
- Obtain and renew company business licenses.
- Summarize and report to management.
- Integrate into a fast-paced, teamwork-focused work environment with extensive collaboration.
- Conduct thorough quality checks to ensure compliance with all licensing requirements.
- Effectively communicate, work with, and build relationships with all levels in the company.
- Deliver creative licensing solutions.
- Maintain regular and punctual attendance.
- Special projects and additional tasks as assigned by the Compliance VP.
Other Related Duties
Performs other related duties as assigned.
Supervisory Responsibilities
This position is an individual contributor with no direct reports.
Qualifications
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Must be able to build and maintain internal and external relationships.
- Must be self-motivated, detail-oriented with creative problem solving, strong organizational and time management skills, and the ability to work under pressure.
- Must have the ability to deal with sensitive business information in a confidential and professional manner.
- Must have the ability to handle regulatory filings and records retention.
- Must have the ability to analyze information relating to the position.
- Must have the ability to manage multiple tasks/projects simultaneously and demonstrate flexibility and adaptability to changing priorities, including the ability to prioritize workload to meet critical deadlines.
- Must have solid organizational skills and high attention to detail with knowledge of commonly used concepts and practices.
- Strong written and verbal communication skills.
Education And/or Experience
Bachelor’s degree preferred. Three (3) + years of mortgage licensing experience required. Experience in the NMLS system for licensing in the mortgage industry (MLOs, company, and branch licenses).
Certificates, Licenses, Registrations
None required.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.
Work Environment
The work environment characteristics described here are representative of an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is normally performed in a typical interior office work environment which does not subject the employee to any hazardous or unpleasant elements. The noise level in the work environment is usually moderate.
Key skills/competency
- NMLS System Expertise
- Mortgage Licensing
- Compliance Management
- Regulatory Filings
- License Renewals
- Relationship Management
- Organizational Skills
- Time Management
- Attention to Detail
- Communication Skills
Skills & topics
- Licensing Specialist
- NMLS
- Mortgage Licensing
- Compliance
- Regulatory Filings
- License Renewal
- Financial Services
- Operations
- Administration
- Record Retention
How to get hired
- Tailor your resume: Highlight your 3+ years of mortgage licensing experience and NMLS system proficiency.
- Emphasize NMLS skills: Detail your experience with company, branch, and MLO licenses.
- Showcase compliance knowledge: Mention your ability to track deadlines and regulatory changes.
- Prepare for interviews: Be ready to discuss your organizational, communication, and problem-solving abilities.
- Demonstrate adaptability: Highlight your experience in fast-paced, team-focused environments.
Technical preparation
Behavioral questions
Frequently asked questions
- What are the primary responsibilities of a Licensing Specialist at Archwell?
- The Archwell Licensing Specialist is responsible for the day-to-day operations of the licensing department, including updating the NMLS system, filing company, branch, and individual licenses, assisting with reports, and managing license renewals and requirements.
- What experience is required for the Licensing Specialist role at Archwell?
- Archwell requires at least three years of mortgage licensing experience, with a strong emphasis on proficiency in the NMLS system for company, branch, and MLO licenses.
- What kind of professional relationships are important for an Archwell Licensing Specialist?
- The role requires building and maintaining strong internal and external relationships, including those with employees, management, and regulatory bodies.
- How does Archwell support professional development for its Licensing Specialists?
- While specific programs aren't detailed, the role involves staying updated on regulatory changes and potentially obtaining new licenses, indicating opportunities for continuous learning in compliance and licensing.
- What skills are crucial for success as a Licensing Specialist at Archwell?
- Key skills include being self-motivated, detail-oriented, having strong organizational and time management abilities, creative problem-solving, and excellent written and verbal communication.
- Is there a Bachelor's degree requirement for the Licensing Specialist position at Archwell?
- A Bachelor's degree is preferred, but not strictly required. The emphasis is on having at least three years of relevant mortgage licensing experience and NMLS system proficiency.
- How does Archwell ensure a good work environment for its Licensing Specialists?
- Archwell fosters a fast-paced, teamwork-focused environment with extensive collaboration, aiming for clear communication and relationship-building at all levels.