
Facilities Administrator (18-month contract)
ARC Resources Ltd. · Calgary, AB
- On site
- Contract
- CA$75,000 / year
- Calgary, AB
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Job highlights
- Support Facilities project teams and systems.
- Manage project documentation and cost tracking.
- Coordinate onboarding for new EPCM companies.
- Troubleshoot system access and invoicing issues.
- Facilitate meetings and support continuous improvement.
About the role
Facilities Administrator (18-month contract)
ARC Resources Ltd. is a Canadian energy company with a strong track record of operational and financial performance. We are the largest pure-play Montney producer, Canada’s third-largest natural gas producer, and the largest producer of condensate. Our growth is driven by our people, principled business strategy, and high-performance culture. We are committed to producing Canadian energy safely, efficiently, and responsibly, creating value for our people, shareholders, stakeholders, and communities.
The Opportunity
We are currently seeking a Facilities Administrator for an 18-month term to join our Facilities team. Reporting to the Supervisor, Facilities Engineering, you will play a key role in supporting ARC’s Facilities team by ensuring seamless coordination to keep projects moving efficiently and supporting systems, contractors, EPCMs, and Project Managers. In this role, you will be responsible for maintaining accurate project documentation, managing cost-tracking processes, and ensuring that the tools and systems used by the Facilities group operate effectively.
Responsibilities
- Support Facilities project teams by applying foundational knowledge of facilities and construction processes, while learning ARC‑specific systems, standards, and procedures.
- Manage the Facilities SharePoint site, ensuring accurate storage, organization, and accessibility of all project documentation and cost‑reporting materials.
- Complete monthly accruals and support the full invoicing process using OpenInvoice and SAP.
- Coordinate onboarding for any new EPCM (Engineering, Procurement, and Construction Management) companies and contracts.
- Collaborate with IT to troubleshoot and resolve issues related to SharePoint functionality, system access, and invoicing workflows.
- Work closely with Facility Project Managers to support cost management activities in OpenInvoice and SAP, including vendor invoice review, troubleshooting, and financial tracking.
- Schedule and coordinate monthly and biannual EPCM meetings.
- Facilitate project look‑back meetings involving contractors, OSSs, and EPCM partners to support continuous improvement.
- Pull weekly highlights and key performance indicators (KPIs) from Power BI for reporting and distribution.
- Distribute updated standards and documentation to EPCMs and contractors.
- Assist in creating Work Breakdown Structures (WBS) as needed.
- Administer monthly material transfers and ensure proper documentation and tracking.
What You Will Bring To Arc
- A minimum of five years of experience in the oil and gas industry.
- Experience in a facilities administration, project coordination, or construction support role.
- Knowledge of facilities and construction workflows and familiarity with EPCMs and contractor interfaces is an asset.
- Experience with invoicing systems such as OpenInvoice and experience with SAP is considered an asset.
- Strong working knowledge of SharePoint, document management, and collaborative digital tools.
- Ability to extract, interpret, and present data from Power BI or similar reporting platforms.
- Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines simultaneously.
- Comfortable facilitating meetings, coordinating stakeholders, and supporting project look‑back and continuous‑improvement processes.
- Strong communication and relationship‑building skills to support collaboration with Project Managers, EPCMs, contractors, IT, and internal stakeholders.
- Detail‑oriented approach to financial administration, document control, and reporting.
- Ability to work both independently and within a fast‑paced team environment.
Rewarding Opportunity
- An opportunity to be part of delivering responsible energy by developing and growing your career with us.
- Working collaboratively with, and learning from some of the most talented and experienced people in our industry.
- A culture of caring and high performance.
- Focus on health and well-being.
- An environment where all individuals are treated fairly and respectfully, have equal access to opportunities and resources, feel a sense of belonging, and can contribute fully to the organization’s success.
- Meaningful work that makes a difference in the Canadian energy industry.
We thank you for your interest in ARC, however, only those candidates selected for an interview will be contacted. Accessibility accommodation for applicants is available upon request during the talent acquisition process.
Key skills/competency
- Facilities Administration
- Project Coordination
- Construction Support
- Oil and Gas Industry
- SharePoint
- SAP
- OpenInvoice
- Power BI
- Document Management
- Financial Administration
Skills & topics
- Facilities Administrator
- Project Coordination
- Construction Support
- Oil and Gas
- Energy Industry
- Document Management
- Cost Tracking
- SAP
- SharePoint
- OpenInvoice
- Power BI
- ARC Resources
- Contract Role
- Alberta
- Canada
How to get hired
- Tailor your resume: Highlight experience in facilities administration, project coordination, and oil/gas industry. Emphasize skills in SAP, OpenInvoice, and SharePoint.
- Showcase relevant skills: Quantify achievements in document management, cost tracking, and stakeholder coordination.
- Prepare for interviews: Be ready to discuss your experience with EPCMs, contractors, and managing multiple priorities.
- Demonstrate fit: Articulate how your organizational and communication skills align with ARC's values and team environment.
- Highlight technical proficiency: Prepare to discuss your experience with Power BI and other collaborative digital tools.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the term for the Facilities Administrator role at ARC Resources?
- The Facilities Administrator role at ARC Resources is an 18-month contract position. This provides a defined period to contribute to the Facilities team and gain valuable experience within the Canadian energy sector.
- What specific invoicing systems does ARC Resources use for this Facilities Administrator role?
- ARC Resources utilizes OpenInvoice and SAP for their invoicing processes. Experience with these systems is considered an asset for this Facilities Administrator position.
- Is prior experience in the oil and gas industry required for the Facilities Administrator role?
- Yes, a minimum of five years of experience in the oil and gas industry is required for the Facilities Administrator position at ARC Resources. This ensures candidates have a foundational understanding of the industry's unique demands.
- What are the primary responsibilities of the Facilities Administrator at ARC Resources?
- The Facilities Administrator will support project teams, manage project documentation and cost tracking using systems like SharePoint, OpenInvoice, and SAP, coordinate EPCM onboarding, troubleshoot system issues, and facilitate meetings.
- Does ARC Resources offer opportunities for growth within the Facilities Administrator contract?
- While this is an 18-month contract, ARC Resources emphasizes developing careers and learning from experienced professionals. The role offers an opportunity to gain in-depth knowledge of ARC-specific systems and processes within the energy industry.
- What kind of documentation management is expected for the Facilities Administrator role?
- The Facilities Administrator is responsible for managing the Facilities SharePoint site, ensuring accurate storage, organization, and accessibility of all project documentation and cost-reporting materials. This includes distributing updated standards and documentation.
- How does ARC Resources support continuous improvement in this Facilities Administrator role?
- The Facilities Administrator will facilitate project look-back meetings involving contractors, OSSs, and EPCM partners to support continuous improvement. They will also pull weekly highlights and KPIs from Power BI for reporting.
- What IT collaboration is involved for the Facilities Administrator?
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