Event Planner Assistant [210057]
Aquent · United States
- Hybrid
- Temporary
- $40,000 / year
- United States
Job highlights
- Support event planning team for six weeks.
- Handle administrative event logistics tasks.
- Conduct vendor and venue research.
- Manage tasks independently from a weekly list.
- Requires Microsoft Office Suite proficiency.
About the role
Temporary Event Planner Assistant
Role Overview
We are seeking a detail-oriented, proactive Temporary Assistant to support our event planning team for an approximately six-week assignment. This role is primarily task-driven and focuses on the administrative execution of event logistics rather than high-level strategy. The ideal candidate is a “common sense” problem solver who can work independently to chip away at a weekly task list.
Position Details
- Duration: 6 weeks, with the possibility of extension.
- Fully remote, working EST hours
- Hours: 15 to 20 hours per week.
- Schedule: Consistent daily blocks are preferred (e.g., 9:00 AM – 12:00 PM EST) to ensure availability during the core workday.
- Location: Fully Remote (Must be available to work within Eastern Time Zone hours).
- Equipment: Must be willing to use a company-provided laptop to access the secure internal network and client email.
Key Responsibilities
- Vendor & Venue Coordination: Conduct research on decor options, outreach to event venues, and gather information from various vendors.
- Logistics Support: Call hotels to request and verify current rooming lists against registration data.
- Administrative Tasks: Manage tasks via a weekly list provided by the Senior Event Planner, ensuring all items are completed by week’s end.
- Communication: Maintain professional correspondence via email and phone with internal team members and external partners.
Requirements & Qualifications
- Technical Proficiency: Must be proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
- Professionalism: Must be well-spoken, detail-oriented, and comfortable with phone-based outreach.
- Experience: Prior event experience is a “nice to have” but is not required.
Key skills/competency
- Event Planning Assistant
- Administrative Support
- Logistics Coordination
- Vendor Research
- Venue Outreach
- Microsoft Office Suite
- Communication Skills
- Detail-Oriented
- Problem Solving
- Remote Work
Skills & topics
- Event Planner Assistant
- Administrative Assistant
- Event Logistics
- Remote Work
- Part-Time
- Microsoft Office
- Coordination
- Aquent
- Temporary Role
- Task Management
How to get hired
- Tailor your resume: Highlight administrative, organizational, and communication skills relevant to event support.
- Emphasize remote work capability: Clearly state your ability to work independently and adhere to EST hours.
- Showcase technical skills: Detail your proficiency in Microsoft Office Suite and any virtual communication tools used.
- Demonstrate problem-solving: Provide examples of how you've handled tasks and achieved results with minimal supervision.
Technical preparation
Master Microsoft Office Suite features.,Practice virtual communication tools.,Familiarize yourself with event software.,Organize digital files efficiently.
Behavioral questions
Describe managing multiple tasks.,How do you ensure attention to detail?,How do you work independently?,Tell me about professional communication.
Frequently asked questions
- What are the key responsibilities for the Temporary Event Planner Assistant at Aquent?
- The Temporary Event Planner Assistant at Aquent will focus on administrative event logistics, including vendor and venue research, coordinating with hotels for rooming lists, managing weekly task lists, and professional communication with internal and external partners.
- Is prior event experience required for the Temporary Event Planner Assistant role at Aquent?
- No, prior event experience is considered a 'nice to have' but is not a strict requirement for the Temporary Event Planner Assistant position at Aquent. Strong administrative and organizational skills are prioritized.
- What technical skills are essential for the Temporary Event Planner Assistant at Aquent?
- Proficiency in the Microsoft Office Suite, specifically Outlook, Word, Excel, and PowerPoint, is essential for the Temporary Event Planner Assistant role at Aquent.
- What is the work arrangement for the Temporary Event Planner Assistant at Aquent?
- This is a fully remote position. The Temporary Event Planner Assistant at Aquent must be available to work within Eastern Time Zone (EST) hours.
- What is the expected work schedule for the Temporary Event Planner Assistant at Aquent?
- The role requires 15 to 20 hours per week. Consistent daily blocks are preferred, such as 9:00 AM – 12:00 PM EST, to ensure availability during core working hours.
- What equipment will be provided for the Temporary Event Planner Assistant at Aquent?
- Aquent will provide a company laptop for the Temporary Event Planner Assistant to access the secure internal network and client email.
- What is the duration of the Temporary Event Planner Assistant assignment at Aquent?
- The assignment is for approximately six weeks, with the possibility of an extension.
- How should I format my application for the Temporary Event Planner Assistant role at Aquent?
- When applying for the Temporary Event Planner Assistant role at Aquent, tailor your resume to highlight relevant administrative, organizational, and communication skills, especially your proficiency with Microsoft Office Suite and remote work experience.