Executive Administrative Assistant

Overview

At Aquent, we partner with innovative companies that are shaping the future. Our client is a global technology leader dedicated to empowering every person and every organization on the planet to achieve more. They are at the forefront of technological advancements, driving progress and delivering solutions that impact millions worldwide. Join a team where your contributions directly support the acceleration of groundbreaking initiatives, helping to bring cutting-edge solutions to market faster and more efficiently.

Are you a highly organized and proactive administrative professional ready to make a significant impact? We are seeking a dynamic individual to provide crucial support to key leaders within a pivotal team focused on accelerating the adoption of advanced technologies. In this role, you will be instrumental in ensuring the smooth operation and efficiency of their daily schedules, directly contributing to the success of high-profile projects that drive innovation and market adoption. Your exceptional organizational skills will empower leaders to focus on strategic initiatives, knowing their administrative needs are expertly managed.

You will play a vital role in supporting two team members with demanding schedules, ensuring their calendars and meetings are meticulously organized and managed. Your work will directly enable the team to advance multiple projects centered around emerging technologies, accelerating their market presence and impact.

This role involves providing high-level administrative support, acting as a critical information and communication manager. You will handle essential information requests, perform key clerical functions, and ensure the operational efficiency of your supported leaders.

Key Responsibilities

• Expertly manage complex calendars for senior team members, including scheduling, rescheduling, and prioritizing meetings.
• Prepare and organize agendas for various meetings, ensuring all necessary arrangements are in place.
• Draft and prepare important documents, including reports, memos, and correspondence.
• Maintain and organize corporate documents, records, and reports with meticulous attention to detail.
• Process and analyze incoming communications to determine significance and facilitate appropriate distribution.
• Perform general office duties such as ordering supplies and maintaining records management systems.

This position offers a unique opportunity to collaborate closely with influential leaders, contributing directly to projects that are at the forefront of technological innovation. Your ability to streamline administrative processes will enhance team productivity and contribute to the successful launch and adoption of transformative technologies, playing a direct part in the company’s strategic objectives.

Must-Have Qualifications

• High school diploma or GED required.
• 5-7 years of dedicated executive administrative assistant experience.
• Proven experience providing executive-level calendaring support, demonstrating exceptional organizational and time management skills.
• Strong verbal and written communication skills.
• Exceptional multi-tasking and interpersonal skills, with a customer service-oriented approach.
• Ability to work independently and manage one’s time effectively.
• Demonstrated ability to keep information organized and maintain strict confidentiality.
• Proficiency with leading communication and collaboration tools, as well as office productivity software.

Nice-to-Have Qualifications

• Experience working with executives is highly preferred.
• Experience managing collaborative document platforms.
• A background in communications.

Key skills/competency

• Administrative support
• Calendar management
• Executive communication
• Organizational skills
• Confidentiality
• Document management
• Clerical functions
• Office productivity
• Interpersonal skills
• Strategic support