Data Librarian

About the Data Librarian Role at Aquent's Client

Our luxury retail client’s Creative Operations team is seeking a Data Librarian to steward high-volume product and creative metadata across their systems, with a primary focus on Digital Creative libraries, CMS content structures, Airtable, and translation databases. This role owns data integrity, schema/taxonomy management, and library migrations that support publishing and international translation workflows. The position is operational and systems-embedded (not business KPI analytics) and requires daily cross-functional coordination with PMs, digital librarians, linguists, developers, marketing and digital creatives, and external partners.

What You Bring

• Proactive, self-directed execution
• Collaborative cross-functionally across Creative, Dev/IT, and International teams
• Flexible under changing scopes and mid-course corrections
• Precise, process-driven, and documentation-oriented
• Must have strong time management & problem-solving skills

What You’ll Do

• Collect, map, cleanse, normalize, reconcile, and migrate data to keep databases accurate and consistent.
• Execute high-volume data operations (imports/exports, audits, comparisons, exception handling) and validate outputs through rigorous QA.
• Build, maintain, document, and improve operational workflows that support data management and publishing processes; identify gaps, propose fixes, and implement repeatable solutions.
• Provide cross-functional workflow training to colleagues with varying levels of experience in data management.
• Manage translation data operations: maintain product and non-product translation records, priority flags, submissions intake, and ongoing updates; ensure completeness and correctness of translation databases.
• Maintain and improve Translation Memory/Term Base structures and translation style guides; implement updates systematically.
• Execute translation deliverables for digital and print outputs
• Coordinate daily/weekly cross-functional working sessions; track decisions, manage follow-ups, and communicate requirements, risks, and release impacts.

Requirements

• Advanced Excel proficiency; able to manipulate and validate large datasets
• Intermediate-to-advanced SQL proficiency; able to author multi-join queries for exports, audits, and reconciliation.
• Demonstrated experience with metadata stewardship, controlled vocabularies, tagging, and schema management.
• Hands-on experience operating in system-embedded roles (CMS, Airtable, DAM//PLM environments).
• Proven data QA mindset with high accuracy and attention to detail.
• Strong written and verbal communication; able to translate technical data issues into actions for PMs, developers, librarians, and international partners.
• Ability to manage multiple parallel work streams and shifting priorities under deadline.

Preferred Requirements

• Python for automation and data transformations.
• Experience with Adobe Experience Manager (AEM), Contentful, or other CMS system.
• Experience with Airtable admin/builds, data migrations, and governance.
• Experience with CAT tool management.
• Background in digital librarianship, information science

Key Skills/Competency

• Data Integrity
• Metadata Stewardship
• Schema Management
• Taxonomy Management
• Data Migration
• SQL Proficiency
• Excel Proficiency
• CMS Experience
• Airtable
• Translation Management