Administrative Assistant

@ Aquent

Overview

Become an integral part of a dynamic, majority-women team at a leading tech company. As a key partner to senior leadership, you will drive efficiency and contribute directly to success in a fast-paced, high-impact environment.

Responsibilities

• Manage complex calendars and coordinate meetings across time zones.
• Arrange detailed travel itineraries including flights, accommodations, and transportation.
• Process business expenses and support departmental financial operations.
• Prepare agendas, presentations, and logistical arrangements for meetings.
• Manage incoming communications ensuring timely distribution.
• Maintain record management systems and perform basic bookkeeping tasks.
• Oversee procurement of office supplies, equipment, and vendor relationships.
• Act as the primary contact for personnel operations.
• Contribute to special projects and provide general office support.

Must-Have Qualifications

• 8-10 years experience in administrative support with executive assistance focus.
• High school diploma or GED.
• Exceptional proficiency in Microsoft Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong time management and ability to work independently.
• Ability to maintain confidentiality and discretion.
• Proven multitasking and adaptability to changing priorities.
• Experience in event planning and coordination.

Nice-to-Have Qualifications

• Bachelor’s degree.

About Aquent

Aquent connects the best talent in marketing, creative, and design with the world’s biggest brands. The role offers access to benefits such as subsidized health, vision, dental, paid sick leave, and retirement plans with a match.

Client Description

Join a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Collaborate with diverse teams to create impactful solutions and drive real change in a supportive, flexible environment.

Key skills/competency

administrative support, executive assistance, scheduling, travel coordination, records management, event planning, Microsoft Office, bookkeeping, vendor management, communication