Sr. Proposal Specialist

Job Summary: Sr. Proposal Specialist at APTIM

APTIM is seeking a Sr. Proposal Specialist with extensive experience in both commercial and public sector proposal development. This role is crucial for driving all phases of high-quality, compliant proposals tailored for state and local governments and diverse commercial clients throughout the United States, spanning sectors such as environmental, retail, energy, and disaster response.

Key Responsibilities and Accountabilities

• Coordinate cross-functional proposal preparation teams, including subject matter experts, graphic artists, contracts specialists, and other essential development functions.
• Implement APTIM's established proposal management processes, covering scheduling, compliance, outlines, storyboards, themes, and action items.
• Lead effective, outcome-oriented kickoff and review meetings in collaboration with capture managers and delivery staff.
• Stay fully informed on all solicitation amendments and modifications.
• Conduct thorough quality checks of all proposal sections and volumes, including the creation and verification of a detailed compliance matrix.
• Assume complete ownership and command over the proposal development process and related procedures.
• Collaborate strategically with Business Development staff, business unit leaders, subcontractors, partners, and subject matter experts.
• Define and meticulously manage proposal budgets and schedules.
• Draft and synthesize compelling proposal/marketing narrative efficiently, as required.
• Guide content planning from the compliant outline through win themes, section plans, and graphic concepts.
• Conceptualize and develop impactful strategic win themes and discriminators.
• Facilitate the creation of compelling solutions with technical and program staff.
• Develop targeted solicitation questions to ensure full compliance.
• Hold ultimate responsibility for proposal compliance, accuracy, and overall quality.
• Lead and actively participate in the development of oral presentation slide concepts and scripting.
• Advance proposal knowledge-management processes within the organization.
• Mentor new and junior proposal managers/writers, fostering their professional growth.
• Be prepared for some travel, as well as evening and weekend work, though not extensively.

Basic Qualifications

• A Bachelor's degree in business, communications, marketing, or an engineering-related discipline, or equivalent practical experience.
• At least 7 years of progressive experience, culminating specifically in a proposal manager and solutions developer role, within a fast-paced, deadline-driven, high-volume proposal environment.
• Possess the management skills necessary to direct and orchestrate large, multi-contractor proposal team efforts.
• Demonstrate the ability to rely on extensive experience and judgment to plan and achieve goals effectively.
• Proven organizational capability and the ability to manage multiple competing priorities under strict deadlines.
• Demonstrated ability to conceptualize and write compelling, marketing-oriented proposal narrative and oral presentation slides from scratch when necessary.
• Strong working knowledge of MS Office Suite business applications is essential.
• Excellent command of English grammar and punctuation is required.
• Exhibit meticulous attention to detail.
• Must be a self-starter and a natural leader, taking end-to-end responsibility for leading your team through the successful delivery of winning proposals to clients.

Additional Desirable Qualifications

• Experience in specific sectors such as energy and utilities, environmental site assessment and remediation, energy efficiency and renewable energy, solid waste, sustainability, disaster recovery, and/or infrastructure and construction management.
• A Master's degree in business, communication, marketing, or an engineering-related discipline.
• APMP certifications and/or continuous education in proposal-related subjects.

About APTIM

APTIM is a leading professional solutions firm dedicated to enhancing environmental quality, human well-being, community resilience, and providing employees opportunities for meaningful impact. We specialize in integrated environmental, sustainability, resilience, and infrastructure solutions for government agencies, commercial and industrial clients, and energy customers. Our collaborative efforts aim to create sustainable and resilient communities for all.

What You Can Expect From APTIM

• Engaging work that values your time and talent.
• Respect and flexibility to achieve a balanced life.
• A commitment to delivering exceptional results for clients and communities.
• Opportunities to contribute to company improvement.
• Investment in your personal and professional development.

Compensation and Benefits

The estimated current pay range for this position is $85,000 to $100,000 per year, depending on factors such as experience, education, key skills, geographic location, client requirements, market competitiveness, and internal equity.

APTIM provides a comprehensive benefits package through the APTIM Benefits Marketplace, offering medical, vision, and dental insurance options, company-paid and optional life insurance, short-term and long-term disability, accident, critical illness, and hospital indemnity coverage. Employees also receive paid holidays, vacation, and sick leave (eligibility based on company policy) and access to 401(k) plans.

Key skills/competency

• Proposal Management
• Technical Writing
• Project Coordination
• Government Contracting
• Commercial Proposals
• Strategic Planning
• Compliance Management
• Team Leadership
• Client Relations
• MS Office Suite