Administrative Assistant, Find My

Summary

Apple is seeking a highly strategic, autonomous, and resourceful Administrative Assistant, Find My to provide executive-level strategic partnership and comprehensive operational leadership for one or more directors and their teams within the Find My team. This role operates in a rapidly evolving, start-up-like environment within a larger organization, demanding a proactive, scrappy, and flexible approach.

Our ideal candidate will anticipate needs, drive solutions independently, and navigate ambiguity with confidence. You are an analytical problem-solver who thrives on optimizing workflows, managing complex, competing priorities, and ensuring seamless, efficient daily operations while directly contributing to the strategic goals of the group. You will leverage exceptional communication and collaboration skills to influence and partner effectively across multiple teams, levels, and locations, often acting as a key operational leader.

Description

This Administrative Assistant, Find My role operates with significant autonomy, independently leading and executing complex operational initiatives across the Find My team. In this hybrid role, you will not only provide advanced administrative support but also proactively identify opportunities for process improvement, drive strategic projects, and manage critical issues with a high degree of ownership and urgency. You will be instrumental in shaping and enhancing the employee experience through the consistent delivery of exceptional operational and facilities support, often designing and implementing new solutions to meet the evolving needs of a dynamic, start-up-like group. Your ability to be resourceful and adaptable will be key to success in this fast-paced environment.

Responsibilities Include

Team Support

• Knowledgeable and collaborative first point of contact for the team.
• This role requires onsite presence in the office and will mirror the team’s expectations of Monday through Thursday in office.

Leadership Support

• Calendar management for multiple senior leaders.
• Book intricate travel arrangements.
• Submit expense reports.

Purchasing

• Order and track equipment for new hires and existing employees.
• Initiate purchase orders and other ad-hoc requests.

Office Oversight

• Submit facilities requests.
• Liaise with key facilities contacts and support staff.
• Oversee office relationships including vendor, janitorial, food/beverage service and purchase orders, internal security and others.
• Act as project manager on behalf of the business unit.

Space Planning

• Create and execute org-wide space strategies.
• Track utilization of existing portfolio and incoming needs.
• Ensure maintenance of seat assignments across all sites.

Event Planning

• Organize, plan and execute large scale meetings and team events such as all team meetings, off-sites, and social events.

Admin Peer Support

• Work collaboratively with our existing admin team both daily and throughout long-term projects.
• Provide backup support to peers as needed.

Minimum Qualifications

• 5+ years of administrative or executive assistant experience, supporting director-level or higher in a high-tech environment.
• Ability to be in office Monday through Thursday.
• Experience in heavy calendar management.
• A passion for creating and maintaining an overall positive employee experience through ongoing operational and facilities support.
• Exceptional organization, time management, and prioritization skills.
• Demonstrates strong foresight; anticipates challenges and opportunities and acts proactively before issues arise.
• Attention to detail, excellent follow through, ability to remain agile and multi-task effectively in a fast paced environment.
• Flexible and able to adapt to quickly changing environments.

Preferred Qualifications

• Capable of prioritizing a high volume of tasks and duties.
• Motivated self starter able to self-manage through a variety of projects at any given time.
• Strong interpersonal and communication skills, with the ability to build relationships across departments, work collaboratively, and manage conflict constructively.

Key skills/competency

• Strategic Partnership
• Operational Leadership
• Calendar Management
• Travel Coordination
• Expense Reporting
• Purchasing & Procurement
• Facilities Management
• Event Planning
• Space Strategy
• Cross-functional Collaboration