Contracts Administrator (Shared Services)
Apollo Mission Critical Engineering · Atlanta, GA
- On site
- Contract
- $75,000 / year
- Atlanta, GA
Job highlights
- Manage global contracts end-to-end.
- Ensure contract accuracy and compliance.
- Build scalable contract processes.
- Analyze contract data for insights.
- Support future team growth.
About the role
About Us
Apollo is a Mission-Critical Infrastructure Engineering, Construction, Commissioning, and Operations Support Services Company. We serve mission-critical industries globally with commissioning, emergency response, operations support, and owner's representative services. Apollo is currently executing projects in multiple states in the United States, in Canada and Brazil. Since our inception, we have built a commissioning firm based on trust, one relationship at a time. We hire the best people who can handle critical systems, love challenges, and thrive in a dynamic environment. We focus on understanding each client's needs and are relentless in meeting them.
Job Description
The Contracts Administrator is responsible for the end-to-end management, tracking, and administration of global contracts across the organization, including client agreements, subcontractor agreements, and vendor arrangements (e.g., hotels, car rental agencies, and other service providers). This role ensures contract accuracy, compliance, and accessibility of key data while building scalable processes to support organizational growth.
This position requires exceptional attention to detail, strong organizational skills, and the ability to translate complex contractual language into clear, actionable insights for business stakeholders. As the organization grows, this role will play a key part in establishing a centralized contracts function and may evolve to lead a team.
This is a remote position but may require approximately 90% or more travel to various client locations.
Education
Bachelor’s degree in Business Administration, Finance, Legal Studies, or related field or 3 -6+ years of experience in contract administration, procurement, legal support, or a related role
Key Responsibilities
Contract Management & Administration
- Maintain and manage the full lifecycle of contracts, from intake through execution, renewal, and expiration
- Develop and maintain a centralized contract repository with consistent naming conventions and version control
- Track critical contract milestones, including renewals, expirations, and notice periods
- Ensure all contracts are properly executed, stored, and easily retrievable
- Serve as the main POC for all contracts
Data Extraction & Reporting
- Extract and maintain key contract data, including: Contract value and financial terms, Term periods and renewal conditions, Insurance requirements and certificates, Intellectual property and confidentiality clauses, Compliance and regulatory requirements, Key stakeholder and point-of-contact information
- Analyze data for missing, incomplete, inconsistent information
- Review contract renewals for changes in scope, terms and conditions
- Create dashboards, summaries, and reports to provide leadership with visibility into contractual obligations and risks
Compliance & Risk Management
- Ensure contracts meet internal policies and external regulatory requirements
- Flag potential risks, inconsistencies, or missing provisions for review
- Partner with legal partners, finance and operations teams to ensure alignment and compliance
Process Improvement & Scalability
- Design and implement standardized processes, templates, and workflows for contract management
- Identify opportunities to improve efficiency through tools, automation, or system enhancements
- Support the evaluation and implementation of contract lifecycle management (CLM) systems
- Build documentation, processes and playbooks to support scaling the function
Stakeholder Support
- Serve as a key point of contact for contract-related inquiries across the organization
- Provide guidance to internal teams on contract requirements and processes
- Coordinate with external partners to obtain necessary documentation (e.g., insurance certificates)
Team Development (Future Growth)
- Assist in defining roles, responsibilities, and structure for a growing contracts function
- Support onboarding and training of future team members
- Contribute to building a high-performing, service-oriented shared services capability
Qualifications
- Strong attention to detail with the ability to manage high volumes of information accurately
- Excellent organizational and time management skills
- Proficiency in Microsoft Office (especially Excel) and document management systems
- Precision and accuracy
- Analytical thinking and data interpretation
- Process orientation and continuous improvement mindset
- Strong communication and stakeholder management
- Ability to handle sensitive and confidential information
- Adaptability in a fast-paced, evolving environment
Preferred
- Experience in a growing or mid-sized organization scaling operations
- Familiarity with contract lifecycle management (CLM) tools
- Understanding of legal terminology and contract structures
- Experience working with cross-functional teams (legal, finance, operations)
Prerequisites for Employment
Successful background check, including pre-employment drug screening. US citizens, permanent residents or any candidate with eligibility to work in the US.
What We Offer
Apollo Offers Its Employees a Full Benefits Package, Including:
- Health and wellness plans (medical, dental, vision, life, disability)
- Flexible spending accounts
- Paid time off, holidays, and more
- Paid parental leave
- 401K plan with immediate match benefits
- Employee assistance programs
- Tuition reimbursement programs
- Employee discount programs
Apollo challenges the brightest, most talented, and driven individuals in the industry by providing an environment that embraces initiative, diversity, and achievement. We are an Equal Employment Opportunity, Affirmative Action employer supporting women, minorities, veterans and people with disabilities. We participate in the Department of Homeland Security E-Verify program.
Key skills/competency
- Contracts Administration
- Contract Management
- Data Analysis
- Process Improvement
- Risk Management
- Stakeholder Management
- Microsoft Excel
- Document Management
- Legal Terminology
- Compliance
Skills & topics
- Contracts Administrator
- Contract Management
- Procurement
- Legal Support
- Business Administration
- Finance
- Compliance
- Risk Management
- Data Analysis
- Process Improvement
How to get hired
- Tailor your resume: Highlight contract administration, compliance, and data analysis skills.
- Showcase attention to detail: Emphasize accuracy in managing high volumes of information.
- Demonstrate process improvement: Provide examples of creating efficient workflows.
- Prepare for travel: Confirm willingness and ability to travel up to 90%.
- Address remote work: Highlight self-discipline and communication for remote roles.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the primary responsibility of a Contracts Administrator at Apollo Mission Critical Engineering?
- The Contracts Administrator at Apollo Mission Critical Engineering is responsible for the complete lifecycle management of global contracts, including client agreements, subcontractor agreements, and vendor arrangements. This involves ensuring accuracy, compliance, and accessibility of key contract data, while also developing scalable processes to support the company's growth.
- Is this a remote position, and what are the travel expectations for the Contracts Administrator role?
- Yes, this is a remote position. However, it requires significant travel, approximately 90% or more, to various client locations across multiple U.S. and international sites.
- What educational background or experience is required for the Contracts Administrator position?
- A Bachelor’s degree in Business Administration, Finance, Legal Studies, or a related field is preferred. Alternatively, candidates with 3-6+ years of experience in contract administration, procurement, legal support, or a similar role will be considered.
- What specific software or tools is a Contracts Administrator expected to be proficient in at Apollo Mission Critical Engineering?
- Proficiency in Microsoft Office, particularly Excel, is essential. Experience with document management systems is also required, and familiarity with contract lifecycle management (CLM) tools is preferred.
- How does Apollo Mission Critical Engineering support employee growth and development in the Contracts Administrator role?
- Apollo encourages growth by providing opportunities to establish a centralized contracts function, potentially leading a team in the future. They also offer team development support, including defining roles, onboarding, and training for future team members, contributing to a high-performing shared services capability.
- What kind of benefits does Apollo Mission Critical Engineering offer to its employees?
- Apollo offers a comprehensive benefits package including health and wellness plans (medical, dental, vision, life, disability), flexible spending accounts, paid time off, holidays, paid parental leave, a 401K plan with an immediate match, employee assistance programs, tuition reimbursement, and employee discount programs.
- What are the key qualifications for a Contracts Administrator at Apollo Mission Critical Engineering?
- Key qualifications include strong attention to detail, excellent organizational and time management skills, proficiency in Microsoft Office (especially Excel) and document management systems, analytical thinking, process orientation, strong communication, and adaptability in a fast-paced environment.