Office Administrator

@ ANY BREAKERS, INC

Office Administrator at ANY BREAKERS, INC

This position is focused on clerical, administrative, and customer service functions. The role supports management and teams by scheduling meetings, handling travel arrangements, managing calendars, coordinating office maintenance, and offering proactive administrative support.

Team Support & Administrative Duties

The Office Administrator manages executive calendars, arranges travel, prepares meeting materials, supports the sales department, handles customer gifts, and maintains filing systems.

• Manage complex calendar and scheduling for executives
• Coordinate travel arrangements including flights, hotels, and rental cars
• Prepare meetings and support sales projects
• Maintain digital and physical filing systems
• Handle customer contact lists and support communication

Office Management

The role ensures a smooth-running office by coordinating daily operations, managing office supplies, maintenance, and security, and organizing team events and meetings.

• Coordinate operational activities and compliance with policies
• Approve expenses and manage departmental budgets
• Distribute mail, welcome guests, and maintain office environment
• Oversee office snacks, supplies, printer maintenance, and security
• Plan events, team-building activities and CSR efforts

Qualifications & Skills

3-5+ years' experience as an Executive Assistant or Office Manager in a fast-paced environment is required. The candidate must be highly organized, detail-oriented, and capable of managing multiple responsibilities concurrently. Excellent written and verbal communication skills and proficiency in Microsoft Office, ERP Systems, and Smartsheet are essential.

Key skills/competency

• Administrative Support
• Calendar Management
• Travel Coordination
• Office Management
• Customer Service
• Event Planning
• Process Improvement
• Budget Management
• Team Collaboration
• Microsoft Office