12 hours ago
P&O Administration Coordinator
AniCura España
On Site
Full Time
€32,000
Madrid, Community of Madrid, Spain
Job Overview
Job TitleP&O Administration Coordinator
Job TypeFull Time
CategoryCommerce
Experience5 Years
DegreeMaster
Offered Salary€32,000
LocationMadrid, Community of Madrid, Spain
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Job Description
P&O Administration Coordinator at AniCura España
At AniCura, we are shaping the future of veterinary care — and we believe that great care for pets starts with exceptional support for our people.
We are now looking for a P&O Administration Coordinator to join our Operating Unit and help deliver smooth, compliant, and high‑quality people operations across our clinics.
You will be part of an Operating Unit supporting a group of clinics, working closely with clinic managers, P&O Business Partners, Payroll, and central P&O administration.
This role requires attention to detail, confidentiality, and a strong sense of service.
About The Role
The P&O Administration Coordinator supports the entire associate lifecycle, ensuring accurate and timely execution of core administrative processes. From onboarding to documentation, systems updates, and compliance, this role is key to providing an excellent associate experience and ensuring our clinics run efficiently every day.
What You’ll Do
- Coordinate administrative tasks across hiring, onboarding, contract changes, and exits.
- Maintain accurate records in systems such as Workday and Quinyx.
- Support time & attendance processes, absence tracking, and documentation compliance.
- Collaborate with Payroll on updates and changes.
- Create and manage employment documentation (contracts, forms, exit paperwork).
- Assist with local learning administration and training recordkeeping.
- Ensure adherence to local labor laws and GDPR.
- Serve as the point of contact for P&O admin queries from associates and managers.
- Work with central P&O and Legal on documentation and policy matters.
- Prepare reports and perform monthly audits to ensure data accuracy.
What You Bring
- 2+ years of experience in an administrative or P&O support role, preferably in a healthcare or service environment.
- Proficient in Microsoft Office (especially Excel, Outlook, Word); experience with P&OIS systems such as Workday preferred.
- Experience working in a similar position in Portugal.
- Proficient in local language; Proficient level of English and Portuguese.
- High attention to detail and ability to manage confidential data.
- Organized, responsive, and service-minded.
Key skills/competency
- HR administration
- P&O support
- Workday
- Quinyx
- GDPR compliance
- Labor law
- Payroll collaboration
- Associate lifecycle
- Microsoft Office
- Data accuracy
How to Get Hired at AniCura España
- Research AniCura España's culture: Study their mission, values, recent news, and employee testimonials on LinkedIn and Glassdoor, focusing on their approach to veterinary care and employee support.
- Tailor your resume: Highlight your P&O administration, HRIS experience, and proficiency in local labor laws and GDPR. Emphasize attention to detail and confidentiality.
- Showcase relevant skills: Prepare examples demonstrating your organizational skills, responsiveness, and service-minded approach, especially in a fast-paced environment.
- Demonstrate language proficiency: Be ready to showcase your proficient level of English, Portuguese, and local language skills, crucial for supporting the Iberia region.
- Prepare for technical and behavioral questions: Be ready to discuss your experience with P&OIS systems like Workday and Quinyx, and how you manage administrative tasks and compliance.
Frequently Asked Questions
Find answers to common questions about this job opportunity
01What does the P&O Administration Coordinator role at AniCura España primarily involve?
02What specific P&OIS systems does AniCura España use that are relevant for this P&O Administration Coordinator position?
03How does the P&O Administration Coordinator collaborate with Payroll at AniCura España?
04What local compliance knowledge is essential for this P&O Administration Coordinator position at AniCura España?
05What level of English and Portuguese is required for the P&O Administration Coordinator role at AniCura España?
06What kind of experience in a healthcare or service environment is AniCura España looking for?
07How will the P&O Administration Coordinator contribute to the associate experience at AniCura España?
08What are the primary responsibilities regarding documentation management for this role at AniCura España?
09What are the key personal qualities AniCura España seeks in a P&O Administration Coordinator?
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