Executive Administrative Assistant

About Anchorage Digital

Anchorage Digital is building the world’s most advanced digital asset platform for institutions. We are a crypto platform that enables institutions to participate in digital assets through custody, staking, trading, governance, settlement, and industry-leading security infrastructure. Anchorage Digital Bank N.A. is the first federally chartered crypto bank in the U.S. We also serve institutions through Anchorage Digital Singapore, Porto by Anchorage Digital, and other offerings. Our investors include Andreessen Horowitz, GIC, Goldman Sachs, KKR, and Visa, with a Series D valuation over $3 billion. Founded in 2017 in San Francisco, California, we have offices in New York, New York; Porto, Portugal; Singapore; and Sioux Falls, South Dakota. Learn more at anchorage.com, on X @Anchorage, and on LinkedIn. We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to multiple Executives across our business. This person is able to thrive in fast-paced environments with frequent changes and competing priorities. The ideal candidate will have multiple years of experience supporting multiple senior executives in a hyper-growth startup environment. This role requires a proactive individual who excels in calendar management, project coordination, and cross-functional collaboration along with superior communication skills.

Technical Skills

• Own and proactively manage complex calendars for multiple senior executives, scheduling meetings across multiple time zones (and countries), and ensuring optimal time management.
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa requirements, while ensuring cost-effectiveness and adherence to company policy.
• Process and manage expense reports accurately and efficiently, ensuring compliance with company guidelines.
• Provide general administrative support to the team as required, including document management and correspondence - as well as deck preparation for presentations.
• Provide logistical support for team offsites and special events, assisting with planning, venue coordination/sourcing, vendor management, materials preparation, attendee coordination, and on-site support as needed. Serve as a secondary point person for overall offsite coordination.
• Support the planning and execution of NYC-based events (if local to NYC).

Complexity and Impact of Work

• Exceptional organizational and time-management skills with a keen attention to detail with the ability to adapt to changing priorities and handle ambiguity.
• Monitor project timelines, milestones, and deliverables to ensure timely completion.
• Assist in the planning, execution, and tracking of strategic initiatives and projects led by our Executives.
• Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• Ability to handle confidential information with discretion.

Organizational Knowledge

• Support the alignment of goals, objectives, and initiatives across the three different departments you will be supporting.
• Coordinate meetings, workshops, and presentations involving cross-functional teams.
• Serve as a liaison between your executives and various departments, facilitating communication and collaboration while being able to relay the right tone.

Communication and Influence

• Coordinate with internal and external stakeholders to prioritize and schedule engagements effectively.
• Strategic mindset with the capacity to think critically and contribute innovative ideas.
• Passionate about impact: exudes positive energy while not shunning areas of opportunity.
• Strong work ethic.

You may be a fit for this role if you have:

• Proven experience as an executive assistant to multiple C-level executives or similar senior leadership roles, preferably in a fast-paced environment like investment management, consulting, financial services, fintech, or a technology startup.
• Strong proficiency in calendar management (effectively managing executive calendars that are both market-facing and internal for a later stage private company), travel coordination (domestic and international), and expense reporting software.
• Proactive problem-solving skills, a "can-do" attitude, and the ability to understand nuance and exercise judgment.
• Comfortable working independently and as part of a team; ability to work autonomously.
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Google Slides) for slide deck creation, data analysis, and document preparation.
• Excellent mastery of tools and systems (e.g., Slack, Notion).
• Experience supporting event or offsite logistics.
• Experience in project management and cross-functional coordination.
• Based on the East Coast, with proximity to NYC preferred.

Bonus Points:

• You were emotionally moved by the soundtrack to Hamilton, which chronicles the founding of a new financial system. :)

About the Anchorage Village:

The Anchorage Village brings together the brightest minds from platform security, financial services, and distributed ledger technology to provide the building blocks that empower institutions to safely participate in the evolving digital asset ecosystem. As a diverse team of more than 600 members, we are united in one common goal: building the future of finance by providing the foundation upon which value moves safely in the new global economy. Anchorage Digital is committed to being a welcoming and inclusive workplace for everyone. We value and celebrate our differences and believe being open about who we are allows us to do the best work of our lives. Anchorage Digital is an Equal Opportunity Employer. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Key skills/competency

• Executive Administrative Assistant
• Calendar Management
• Travel Coordination
• Expense Reporting
• Project Coordination
• Cross-functional Collaboration
• Google Workspace Proficiency
• Event Logistics
• Communication Skills
• Startup Environment Experience