Receptionist/Administrative Assistant- 3593944
AMS Staffing Inc. · Chicago, IL
- On site
- Full-time
- $60,000 / year
- Chicago, IL
Job highlights
- Serve as the first point of contact.
- Manage front desk and administrative tasks.
- Support administrative team and office operations.
- Requires strong organization and communication skills.
- Full-time, onsite position in Chicago, IL.
About the role
Receptionist / Administrative Assistant
Company: AMS Staffing Inc.
Location: Chicago, IL 60606
Salary/Payrate: $50k-$65k and AWESOME benefits!!!
Work Environment: 100% Onsite
Term: Permanent / Fulltime
Bachelor’s degree required: No
Job Description
The Receptionist / Administrative Assistant maintains a professional and consistent presence at the front desk during business hours, serving as the first point of contact for clients, visitors, and callers. This role is responsible for ensuring a polished, responsive, and discreet experience in all interactions.
Key Responsibilities:
- Managing incoming calls.
- Coordinating conference room scheduling, preparing rooms, and coordinating refreshments.
- Entering guests into building security systems.
- Liaising with building management for maintenance requests and access credentials.
- Overseeing incoming packages and mail, including logging and distribution.
- Providing administrative support to the firm’s administrative team, including scheduling, coordinating internal meetings and events, onboarding logistics, and maintaining contact information.
- Assisting with time entry and expense coordination.
- Supporting day-to-day office operations, including monitoring shared spaces, supplies, and vendor coordination.
Qualifications:
- College degree preferred or equivalent professional experience.
- Minimum of 2–4 years of experience in a receptionist, administrative assistant, or similar role, preferably within a law firm or professional services environment.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel) and scheduling/communication tools.
- Strong organizational skills with the ability to manage multiple responsibilities and competing priorities.
- Excellent oral and written communication skills, with a polished and professional demeanor.
- Demonstrated ability to maintain confidentiality and exercise discretion.
- Detail-oriented with a high level of accuracy and follow-through.
- Ability to work collaboratively across departments and provide administrative support to multiple stakeholders.
Key skills/competency
- Receptionist
- Administrative Assistant
- Microsoft Office Suite
- Organizational Skills
- Communication Skills
- Client Service
- Time Management
- Confidentiality
- Attention to Detail
- Office Operations
Skills & topics
- Receptionist
- Administrative Assistant
- Office Operations
- Front Desk
- Customer Service
- Chicago Jobs
- Full-time
- Onsite
- Professional Services
- Microsoft Office
How to get hired
- Tailor your resume: Highlight your 2-4 years of experience in receptionist or administrative roles, emphasizing skills like MS Office proficiency, organization, and communication.
- Craft a compelling cover letter: Showcase your understanding of the importance of a professional front desk presence and your ability to manage multiple priorities.
- Prepare for behavioral questions: Be ready to discuss how you've handled confidentiality, maintained accuracy, and worked collaboratively in previous roles.
- Network on LinkedIn: Connect with Briana Kitchell at AMS Staffing Inc. to express your interest and learn more about the company culture.
- Highlight relevant experience: If you have experience in a law firm or professional services environment, be sure to make that prominent in your application.
Technical preparation
Master Microsoft Office Suite (Outlook, Word, Excel).,Practice scheduling and calendar management tools.,Familiarize yourself with building security systems.,Review basic office supply and vendor management.
Behavioral questions
Describe handling multiple competing priorities.,How do you ensure confidentiality and discretion?,Provide an example of excellent communication.,How do you maintain accuracy and follow-through?
Frequently asked questions
- What is the typical career path for a Receptionist/Administrative Assistant at AMS Staffing Inc.?
- While specific paths vary, successful Receptionist/Administrative Assistants often grow into roles with increased responsibility within office management, executive assistance, or specialized administrative support functions. Demonstrating strong performance, a proactive attitude, and a willingness to take on new challenges can open doors to advancement opportunities within AMS Staffing Inc. or its client companies.
- What kind of professional services environment is preferred for this Receptionist/Administrative Assistant role?
- AMS Staffing Inc. prefers candidates with experience in professional services environments such as law firms, consulting agencies, or financial services. This indicates familiarity with the pace, client interaction standards, and confidentiality requirements common in these settings.
- How important is proficiency in Microsoft Office Suite for this Receptionist/Administrative Assistant position?
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) is essential for this Receptionist/Administrative Assistant role. You'll be using these tools daily for communication, scheduling, document preparation, and data management, so a strong command of these applications is a key requirement.
- What are the core responsibilities of the Receptionist/Administrative Assistant at AMS Staffing Inc.?
- The core responsibilities include serving as the primary point of contact at the front desk, managing calls, coordinating meetings and visitor logistics, handling mail and packages, liaising with building management, and providing general administrative support to the team. This role requires a blend of client-facing duties and operational support.
- How can I stand out when applying for the Receptionist/Administrative Assistant job at AMS Staffing Inc.?
- To stand out, emphasize your 2-4 years of relevant experience, particularly in professional services. Highlight your strong organizational skills, excellent communication abilities, attention to detail, and your experience with essential office software like Microsoft Office. Mentioning any experience with building security systems or vendor coordination would also be beneficial.
- What benefits are offered with this Receptionist/Administrative Assistant role?
- The job description mentions 'AWESOME benefits!!!' which typically include health insurance, paid time off, and retirement savings plans. Specific details about the benefits package will likely be discussed during the interview process.