Executive Assistant, Government Relations
Amplify · New York, United States
- Hybrid
- Full-time
- $108,000 / year
- New York, United States
Job highlights
- Support five senior executives in Marketing and Public Affairs.
- Manage dynamic calendars and complex travel itineraries.
- Plan high-impact team and department events.
- Handle administrative leadership for Government Relations.
- Utilize AI for operational efficiency improvements.
About the role
About Amplify
Amplify helps teachers bring delight and rigor to students every day. We have become a leader in K–12 literacy, biliteracy, math, and science by building inspiring teaching and learning experiences based on research. The Amplify Classroom platform combines curriculum, assessment, and supplemental learning into one coherent high-quality instructional system. A pioneer in education since 2000, Amplify has developed deep relationships in states and districts by partnering with educators to drive implementation quality and improved outcomes. Today, Amplify serves more than 18 million students and teachers across all 50 states and on six continents. For more information, visit Amplify.com.
Job Description Summary
Amplify is seeking a strategic Executive Assistant (EA) to support five senior executives across our Marketing and Public Affairs (MPA) team, including Government Relations (GR). The ideal candidate is self-directed, motivated, and a natural collaborator. The EA will be responsible for a broad range of duties, including strategic calendar management, travel coordination, expense administration, and project planning for several high-impact team events.
Essential Responsibilities
- Strategic Calendar Management: Manage dynamic executive calendars, proactively identifying schedule conflicts and optimizing meeting logistics (including A/V readiness and accessible settings).
- Executive Travel Coordination: Orchestrate seamless travel itineraries in compliance with company guidelines, preemptively resolving schedule conflicts and swiftly mitigating travel emergencies, including on occasional weekends during busy conference seasons.
- Expense Administration: Prepare and submit monthly expense reports accurately and on time.
- High-Impact Event Planning: Lead logistics and create detailed project plans for major team and department events, managing venues, catering, and A/V to guarantee exceptional attendee satisfaction.
- Culture & Team Operations: Champion team cohesion by organizing regular team-building activities, such as virtual gatherings with interactive learning sessions.
- Administrative Leadership: Function as the key administrative lead for GR leadership, tracking office correspondence, producing operational reports, and managing core processes like vendor invoice remittance and contracts.
- Continuous Improvement & Mentorship: Act as a collaborative team leader by proactively sharing technical efficiencies (e.g., AI integrations) and institutional knowledge to elevate team operational efficiency.
- Cross-Functional Communication: Establish and manage positive relationships across all levels of the company, prioritizing tasks efficiently and effectively communicating with internal leadership, external partners, and vendors.
Required Qualifications
- College degree or equivalent experience
- 3+ years of experience as an Executive Assistant in a professional office environment
- Experience using Google Suite and demonstrated familiarity with AI to improve operational efficiency
- Excellent verbal and written communication skills
- Excellent organizational, analytical, and problem-solving skills
- Demonstrated ability to navigate a fast-paced environment, full workloads, and provide occasional weekend support (e.g., for urgent travel or expense needs)
- Ability to prioritize competing tasks, manage interruptions, anticipate changing needs, and adjust priorities throughout the day
Preferred Qualifications
- 5+ years of experience as an Executive Assistant in a professional office setting
- Proficiency with Google Suite (Gmail, Calendar, Sheets), Microsoft Suite, Tableau, Salesforce (or equivalent CRM), and Smartsheet is a plus
- Experience collaborating with people from all organizational levels and backgrounds
- Interest in government relations, communications, and marketing
What We Offer
Salary is only one component of the Amplify Total Rewards package, which includes a 401(k) plan, competitive health insurance and mental health options, basic life insurance, paid time off, parental leave, and access to best-in-class development programs. The gross salary range for this role is $95,000 - $108,000. This role is eligible to earn an annual discretionary bonus that rewards individual and company performance.
Amplify is an Equal Opportunity Employer. Amplify makes employment decisions based on qualifications and merit, and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, veteran status, or any other legally protected characteristic or status.
Amplify is committed to providing reasonable accommodations for qualified individuals with disabilities, including disabled veterans. If you have a disability and need an accommodation in connection with the application or hiring process, please email hiringaccommodations@amplify.com.
If you are selected for employment, a background check will be required. As required by state and local laws and district policies, you may be required to provide additional documentation, such as proof of vaccination, or submit to enhanced background screening, such as fingerprinting.
Amplify is an E-Verify participant.
Key skills/competency
- Executive Assistant
- Government Relations
- Calendar Management
- Travel Coordination
- Expense Administration
- Project Planning
- Event Planning
- Communication Skills
- Organizational Skills
- AI Integration
Skills & topics
- Executive Assistant
- Government Relations
- Administrative Assistant
- Office Management
- Calendar Management
- Travel Coordination
- Event Planning
- Operations
- Marketing Support
- Public Affairs
How to get hired
- Tailor your resume: Highlight your 3+ years of Executive Assistant experience, Google Suite proficiency, and AI familiarity.
- Showcase your skills: Emphasize organizational, analytical, and problem-solving abilities in your application.
- Address qualifications: Clearly state your college degree or equivalent experience and ability to work in fast-paced environments.
- Prepare for interviews: Be ready to discuss your experience with calendar management, travel, and event planning.
- Express interest: Articulate your interest in government relations, communications, and marketing if applicable.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the salary range for the Executive Assistant, Government Relations role at Amplify?
- The gross salary range for the Executive Assistant, Government Relations position at Amplify is $95,000 - $108,000 annually. This role is also eligible for an annual discretionary bonus.
- What are the primary responsibilities of the Executive Assistant, Government Relations at Amplify?
- The Executive Assistant will manage executive calendars, coordinate travel, handle expense reports, plan high-impact events, and provide administrative leadership for Government Relations. They will also champion team cohesion and collaborate on continuous improvement initiatives.
- What qualifications are required for the Executive Assistant, Government Relations position at Amplify?
- Required qualifications include a college degree or equivalent experience, 3+ years as an Executive Assistant, proficiency with Google Suite, familiarity with AI for operational efficiency, and strong communication, organizational, and problem-solving skills. Ability to work in a fast-paced environment and provide occasional weekend support is also necessary.
- Does Amplify offer benefits for the Executive Assistant, Government Relations role?
- Yes, Amplify offers a Total Rewards package including a 401(k) plan, competitive health insurance, mental health options, basic life insurance, paid time off, parental leave, and access to development programs.
- Is there an opportunity for career growth as an Executive Assistant at Amplify?
- While not explicitly detailed, the role emphasizes continuous improvement and mentorship, suggesting opportunities to elevate team operational efficiency and share institutional knowledge, which can contribute to professional growth within Amplify.
- What is the work arrangement for the Executive Assistant, Government Relations role at Amplify?
- The job description implies a professional office environment and requires supporting executives, suggesting an on-site or hybrid arrangement. However, the exact work arrangement is not explicitly stated. Given the need for direct support and potential weekend work, it's likely not fully remote.
- How can I best prepare for an interview for the Executive Assistant, Government Relations role at Amplify?
- To prepare for an interview, review the job description thoroughly. Be ready to provide specific examples of your experience in calendar management, complex travel coordination, event planning, and administrative support, particularly for senior leadership. Highlight your problem-solving skills and how you've used AI or other efficiencies to improve operations.
- What is Amplify's stance on diversity and inclusion for the Executive Assistant role?
- Amplify is an Equal Opportunity Employer committed to diversity and inclusion. They make employment decisions based on qualifications and merit and do not discriminate based on protected characteristics. They also provide reasonable accommodations for individuals with disabilities.