Project Coordinator
American Heart Association · Dallas, TX
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- Hybrid
- Full-time
- $50,000 / year
- Dallas, TX
Job highlights
- Coordinate project activities and operations for quality improvement team.
- Manage meeting logistics, including virtual and in-person coordination.
- Communicate effectively with internal and external stakeholders.
- Provide administrative support for project documentation and finances.
- Contribute to health initiatives with a focus on community well-being.
About the role
About the American Heart Association
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.The American Heart Association has an excellent opportunity for a Project Coordinator working with our quality improvement special initiatives team. This position can be home based.
This is a full-time, benefits-eligible, grant-funded opportunity. Current funding will expire on 6/30/2029 , but it may be extended.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.
Responsibilities
- Manage daily and recurring project activities relating to the general operations and management of initiatives and work independently to accomplish project-related goals.
- Support project teams on meetings and logistics such as planning and coordinating virtual and in-person meetings and education, which may include booking of venue, meeting and travel logistics, meal planning, agenda management, meeting minutes documentation, meeting evaluation and follow-up.
- Coordinate regular communications with internal and external stakeholders.
- Assist with preparing reports and deliverables per project requirements.
- Provide administrative support including working with organizations systems and processes internally to manage invoices, contracts, and expenses.
- Perform administrative duties to assist assigned staff in all facets of their overall responsibilities. Duties include meeting and event management, creating and maintaining office and computer files, and daily and weekly knowledge of ongoing operations in assigned activities.
- Creating and maintaining tools to monitor and manage resources, contact distribution lists, and overall initiative progress to goals.
- Coordinate with Marketing and Communications teams to promote initiative resources and activities.
- Performs various administrative tasks, including maintaining project documentation, coordinating outreach and agreements, to help facilitate smooth participant onboarding processes.
- Maintains excellent time management and communication skills with both internal and external partners to meet project deliverables and deadlines.
Qualifications
- Bachelor’s degree in business administration or a pertinent degree preferred.
- At least three (3) years of administrative support experience.
- Effective written and verbal communications.
- Excellent process management and organizational skills.
- Proficiency in computer programs, including Microsoft Office, database management, and software applications.
- Knowledge of business English, spelling, grammar, and punctuation.
- Ability to work independently with minimal supervision, as well as be a collaborative team player
- Ability to be dynamic, detail-oriented, multi-task, and re-prioritize in a fast-paced environment.
- Strong problem-solving skills.
- Skill and ability in providing customer service at an excellent level to internal and external customers and partners.
- Experience in health-related fields preferred.
- Ability to travel 10% of the time per year
Compensation & Benefits
The expected pay range will be $40,000 to $55,000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range. The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.
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In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
Join our Talent Community! Join our Talent Community to receive updates on new opportunities and future events. Default: Location : Location US-TX-Dallas Posted Date 24 hours ago (4/14/2026 5:15 PM) Requisition ID 2026-17094 Job Category Health Strategies Position Type Full Time
Key skills/competency
- Project Coordination
- Administrative Support
- Meeting Logistics
- Stakeholder Communication
- Report Preparation
- Database Management
- Microsoft Office Proficiency
- Organizational Skills
- Problem-Solving
- Customer Service
Skills & topics
- Project Coordinator
- Project Management
- Administrative Support
- Quality Improvement
- Health Strategies
- Non-profit
- Coordination
- Logistics
- Communication
- Reporting
- Dallas
- Remote
How to get hired
- Tailor your resume: Highlight administrative and project coordination experience, emphasizing skills relevant to the American Heart Association's mission.
- Craft a compelling cover letter: Express your passion for health initiatives and demonstrate how your skills align with the Project Coordinator role.
- Prepare for interviews: Be ready to discuss your organizational, communication, and problem-solving abilities with specific examples.
- Showcase your experience: Emphasize any prior work in health-related fields or with non-profit organizations to demonstrate your understanding of the sector.
Technical preparation
Master Microsoft Office Suite for daily tasks.,Familiarize with database management systems.,Practice using virtual meeting software.,Review project management tools and techniques.
Behavioral questions
How do you prioritize tasks in a fast-paced environment?,Describe a time you managed multiple stakeholder communications.,How do you ensure accuracy in project documentation?,Give an example of your problem-solving skills.
Frequently asked questions
- What are the key responsibilities of a Project Coordinator at the American Heart Association?
- As a Project Coordinator at the American Heart Association, you will manage daily project activities, support project teams with meeting logistics, coordinate communications with stakeholders, assist in preparing reports and deliverables, and provide essential administrative support for initiatives. You'll also help maintain project documentation and coordinate with marketing for promotion.
- What qualifications are preferred for the Project Coordinator position at the American Heart Association?
- Preferred qualifications include a Bachelor’s degree in business administration or a related field, at least three years of administrative support experience, strong written and verbal communication skills, excellent organizational and process management abilities, and proficiency in Microsoft Office and database management. Experience in health-related fields is a plus.
- Is the Project Coordinator role at the American Heart Association remote or on-site?
- The Project Coordinator position with the American Heart Association's quality improvement special initiatives team can be home-based, indicating a remote work arrangement is possible for this role.
- What is the expected salary range for a Project Coordinator at the American Heart Association?
- The expected pay range for this Project Coordinator position is between $40,000 and $55,000 annually. The final salary will depend on factors such as experience and geographic location.
- What kind of benefits does the American Heart Association offer to its Project Coordinators?
- The American Heart Association offers a comprehensive benefits package including medical, dental, vision, disability, and life insurance, a robust retirement program with employer match, an employee assistance program, wellness programs, and tuition assistance. They also provide generous Paid Time Off (PTO) and paid holidays.
- How does the American Heart Association support professional development for its Project Coordinators?
- The American Heart Association supports professional development through its award-winning corporate university, Heart U, offering over 100,000 online resources. Employees can also join Employee Resource Groups (ERGs) and participate in mentoring programs.
- What is the work arrangement for the Project Coordinator role at the American Heart Association?