Project Coordinator
American Heart Association · Dallas, TX
- On site
- Full-time
- $60,000 / year
- Dallas, TX
Job highlights
- Provide administrative and project support.
- Manage spreadsheets, reports, and expenses.
- Coordinate conference logistics and vendor communications.
- Maintain databases and manage data sites.
- Requires strong organizational and detail-oriented skills.
About the role
Project Coordinator - Temporary
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
The American Heart Association has an exciting opportunity for a Temporary Project Coordinator in our National Center office located in Dallas, TX. (Home-based work is available)
This is a full-time, benefits-eligible, temporary opportunity that will last approximately 12 months.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.
Responsibilities
- Spreadsheet updates, file uploads, weekly reports and tracking, manage email replies, and process expense reports.
- Assist with conference slides as needed, conference packing, professional credential research, conference reception logistics, coordination with outside vendors, inter-departmental logistics, and communications.
- Build relationships, build sessions, and oversee databases. Assist with maintaining and organizing data, testing, submission, and review sites, preparing notifications/communications, etc., for all functions of this position using the Oasis Abstract Management system.
Qualifications
- HS diploma or equivalent.
- Minimum of three (3) years of relevant experience.
- Minimum of six (6) months administrative and/or project coordination experience.
- Intermediate skills with MS Office programs, typing, and filing.
- Intermediate skills in using AI tools such as Co-Pilot.
- Ability to coordinate and manage multiple projects from beginning to end, simultaneously, without supervision.
- Strong attention to detail.
- Ability to prioritize work assignments, be flexible in scheduling tasks, and manage time effectively.
- Good written and verbal communication skills, including those needed in writing, editing, and interacting by telephone and in meetings.
Key skills/competency
- Project Coordination
- Administrative Support
- MS Office Suite
- AI Tools (Co-Pilot)
- Data Management
- Communication Skills
- Attention to Detail
- Time Management
- Project Management
- Reporting
Skills & topics
- Project Coordinator
- Administrative Support
- Dallas
- Temporary
- Nonprofit
- American Heart Association
- Project Management
- Data Entry
- Reporting
- MS Office
How to get hired
- Customize your resume: Highlight your 3+ years of relevant experience and 6+ months of project coordination skills.
- Showcase your skills: Emphasize your intermediate MS Office and AI tool proficiency, and ability to manage multiple projects.
- Tailor your application: Clearly state your attention to detail and time management abilities in your cover letter.
- Prepare for interviews: Be ready to discuss your experience with coordinating projects end-to-end and your communication skills.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the work arrangement for the Project Coordinator role at American Heart Association?
- This Project Coordinator position is based in Dallas, TX, but home-based work is available, offering a hybrid work arrangement. The role is a full-time, temporary position expected to last approximately 12 months.
- What qualifications are essential for the Project Coordinator position at American Heart Association?
- To be considered for the Project Coordinator role, you need a HS diploma or equivalent, at least three years of relevant experience, and six months of administrative or project coordination experience. Intermediate skills in MS Office and AI tools like Co-Pilot are also required, along with strong attention to detail and time management.
- What are the key responsibilities of the Project Coordinator at American Heart Association?
- The Project Coordinator will be responsible for updating spreadsheets, managing file uploads, preparing weekly reports, processing expense reports, assisting with conference logistics, coordinating with vendors, and managing databases using the Oasis Abstract Management system.
- Does the American Heart Association offer benefits for this temporary Project Coordinator role?
- Yes, this is a benefits-eligible temporary opportunity. The American Heart Association offers a comprehensive total rewards package, including competitive salary, performance incentives, medical, dental, vision insurance, retirement programs, and professional development opportunities.
- How can I highlight my AI skills for the Project Coordinator job at American Heart Association?
- When applying for the Project Coordinator role, explicitly mention your intermediate skills with AI tools such as Co-Pilot in your resume and cover letter. Provide specific examples of how you have used AI tools to improve efficiency or manage tasks.
- What is the career growth potential after this temporary Project Coordinator role at American Heart Association?
- While this is a temporary role, your experience as a Project Coordinator at the American Heart Association can provide valuable skills and industry knowledge. The Association also offers professional development opportunities through its national online university, Heart U, and mentoring programs, which could support future career growth within the organization or elsewhere.