Project Coordinator

Project Coordinator - Temporary

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an exciting opportunity for a Temporary Project Coordinator in our National Center office located in Dallas, TX. (Home-based work is available)

This is a full-time, benefits-eligible, temporary opportunity that will last approximately 12 months.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Responsibilities

• Spreadsheet updates, file uploads, weekly reports and tracking, manage email replies, and process expense reports.
• Assist with conference slides as needed, conference packing, professional credential research, conference reception logistics, coordination with outside vendors, inter-departmental logistics, and communications.
• Build relationships, build sessions, and oversee databases. Assist with maintaining and organizing data, testing, submission, and review sites, preparing notifications/communications, etc., for all functions of this position using the Oasis Abstract Management system.

Qualifications

• HS diploma or equivalent.
• Minimum of three (3) years of relevant experience.
• Minimum of six (6) months administrative and/or project coordination experience.
• Intermediate skills with MS Office programs, typing, and filing.
• Intermediate skills in using AI tools such as Co-Pilot.
• Ability to coordinate and manage multiple projects from beginning to end, simultaneously, without supervision.
• Strong attention to detail.
• Ability to prioritize work assignments, be flexible in scheduling tasks, and manage time effectively.
• Good written and verbal communication skills, including those needed in writing, editing, and interacting by telephone and in meetings.

Key skills/competency

• Project Coordination
• Administrative Support
• MS Office Suite
• AI Tools (Co-Pilot)
• Data Management
• Communication Skills
• Attention to Detail
• Time Management
• Project Management
• Reporting