Administrative Assistant, Technical Operations

Introduction

Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you’ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you’ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!

Why you'll love this job

This job is a member of the Cabin and Regulatory Standards Team within the Integrated Operations Division. Responsible for providing administrative support to the department and the ODA (Organization Designation Authorization).

What You'll Do as an Administrative Assistant, Technical Operations

• Maintains WorkBrain Entries for all employees and updates FMLA information. This includes accurate timekeeping with variable shifts and overtime entries.
• Creates, tracks, and maintains various files and distro lists.
• Plans and manages department meetings, and functions for team members.
• Ensures department’s document filing is kept up to date and the filing system is maintained properly.
• Provides administrative support to Director, other managers in the department and the ODA.
• Manages the ODA mailbox, reviews all incoming email, distributes and files accordingly.
• Oversee new hire onboarding by preparing materials, coordinating schedules and system access, and helping deliver a smooth, positive first-day experience.
• Other duties as assigned.

All you'll need for success

Minimum Qualifications- Education & Prior Job Experience

• High School diploma or GED equivalency.

Preferred Qualifications- Education & Prior Job Experience

• Working knowledge of WorkBrain.
• Previous American Airlines (AA) office administrative experience.

Skills, Licenses & Certifications

• Knowledge of PowerPoint.
• Knowledge of Sabre and travel booking.
• Skills and ability to accurately coordinate, track, and report departmental appointments and functions.
• Knowledge of Microsoft Office to include Word, Excel, Outlook, etc.

What You'll Get

Feel free to take advantage of all that American Airlines has to offer:

• Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
• Health Benefits: On day one, you’ll have access to your health, dental, prescription and vision benefits to help you stay well. And that’s just the start, we also offer virtual doctor visits, flexible spending accounts and more.
• Wellness Programs: We want you to be the best version of yourself – that’s why our wellness programs provide you with all the right tools, resources and support you need.
• 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.
• Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more.

Feel free to be yourself at American

From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.

Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life’s journey? Feel free to be yourself at American.

Key skills/competency

• Administrative Support
• Timekeeping Management
• Document Organization
• Meeting Coordination
• Email Management
• New Hire Onboarding
• Microsoft Office Suite
• WorkBrain
• Sabre
• Organizational Designation Authorization (ODA)