Executive Assistant, Global Tax Services

About the Executive Assistant, Global Tax Services Role at Amazon

Amazon is seeking a dedicated, self-driven Executive Assistant with strong communication skills to support Directors within the Global Tax Services team. This on-site position in Seattle, Washington, involves supporting multiple executives within a global department and working closely with other Executive Assistants across the organization. You must be detail-oriented, an experienced planner, and able to respond effectively and efficiently with little direction, maintaining flexibility and composure.

The ideal candidate will proactively anticipate needs, complete complex tasks quickly, react with appropriate urgency, and take effective action without needing the full picture. You will have experience with complex calendar management, domestic and international travel coordination, event planning, and large internal team and leadership meeting coordination.

This role demands exceptional planning, time management, and a passion for organization. High attention to detail and the ability to meet tight deadlines while juggling multiple requests across global teams are critical. A high level of integrity and discretion in handling confidential information and professionalism when dealing with senior executives are expected. This role requires five days a week in the office.

Key Responsibilities

• Manage complex calendars and scheduling for global teams and multiple time zones.
• Set up internal and external meetings, including conference rooms and AV needs.
• Coordinate domestic and international travel arrangements.
• Create and submit expense reports efficiently.
• Organize, execute, and assist with team activities such as staff meeting agendas, all-hands meetings, off-sites, and social events.
• Track and drive completion of key deliverables, following up on action items in a timely manner.
• Act as a liaison for direct reports, ensuring smooth communication.
• Coordinate and communicate effectively with peers, internal stakeholders, and vendors.
• Manage team space, including moves and reconfigurations.
• Work closely with the leadership team, recruiting, and other Executive Assistants to provide holistic organizational support.
• Assist with document writing, editing, and readiness.
• Contribute to a fun and supportive work environment.

Basic Qualifications

• 2+ years of experience supporting senior-level leadership, or 1+ year of Amazon experience.
• High school diploma or equivalent.
• Proficiency with Microsoft Office products and applications.
• Experience with executive-level calendar management.

Preferred Qualifications

• Experience in a fast-paced, high-tech company environment.
• Proven ability to manage multiple complex calendars.
• Experience designing processes to maximize efficiency and productivity.

Key skills/competency

• Calendar Management
• International Travel Planning
• Expense Reporting
• Event Coordination
• Global Team Support
• Discretion & Confidentiality
• Communication Skills
• Organizational Skills
• Microsoft Office Suite
• Proactive Problem-Solving