Executive Assistant, AGI

Description

This is currently a temporary contract opportunity (6-8 months duration) based on business needs.

The Amazon General Intelligence “AGI” organization is looking for an Executive Assistant, AGI to support leaders of our Autonomy Team in our growing AI Lab space located in San Francisco. This role is ideal for exceptionally talented, dependable, customer-obsessed, and self-motivated individuals eager to work in a fast paced, exciting and growing team.

This role serves as a strategic business partner, managing complex executive operations across the AGI organization. The position requires superior attention to detail, ability to meet tight deadlines, excellent organizational skills, and juggling multiple critical requests while proactively anticipating needs and driving improvements. High integrity, discretion with confidential information, and professionalism are essential.

The successful candidate will complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency, and take effective action while navigating ambiguity. Flexibility to change direction at a moment's notice is critical for success in this role.

Key job responsibilities

• Serve as strategic partner to senior leadership, identifying opportunities to improve organizational effectiveness and drive operational excellence
• Manage complex calendars and scheduling for multiple executives
• Drive continuous improvement through process optimization and new mechanisms
• Coordinate team activities including staff meetings, offsites, and events
• Schedule and manage cost-effective travel
• Attend key meetings, track deliverables, and ensure timely follow-up
• Create expense reports and manage budget tracking
• Serve as liaison between executives and internal/external stakeholders
• Build collaborative relationships with Executive Assistants across the company and with critical external partners
• Help us build a great team culture in the SF Lab!

Basic Qualifications

• Experience with Microsoft Office products and applications

Preferred Qualifications

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

Key skills/competency

• Executive support
• Calendar management
• Travel coordination
• Process improvement
• Organizational effectiveness
• Stakeholder liaison
• Confidentiality
• Time management
• Communication skills
• Microsoft Office Suite