Executive Assistant, AWS Billing Product
Amazon Web Services (AWS) · Seattle, WA
- On site
- Full-time
- $97,400 / year
- Seattle, WA
Job highlights
- Support AWS Billing Leadership team.
- Manage complex calendars and travel.
- Handle confidential information with discretion.
- Coordinate team activities and deliverables.
- Requires 5 days a week in office.
About the role
About AWS Utility Computing (UC)
AWS Utility Computing (UC) provides product innovations — from foundational services such as Amazon’s Simple Storage Service (S3) and Amazon Elastic Compute Cloud (EC2), to consistently released new product innovations that continue to set AWS’s services and features apart in the industry. As a member of the UC organization, you’ll support the development and management of Compute, Database, Storage, Internet of Things (Iot), Platform, and Productivity Apps services in AWS. Within AWS UC, Amazon Dedicated Cloud (ADC) roles engage with AWS customers who require specialized security solutions for their cloud services.AWS is seeking a skilled and high-performing Executive Assistant to support the Billing Leadership team. This role requires attention to detail, excellent organizational skills and the ability to meet tight deadlines while prioritizing and executing on tasks that have an impact across multiple teams. You will be an experienced planner and coordinator with the demonstrated ability to respond effectively and efficiently. You must understand business priorities, demonstrate the ability to proactively anticipate needs, drive improvements for a geographically dispersed team, and understand handling of confidential information and be trusted to maintain data privacy. You will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. This role must be able to work successfully in a team environment and build effective working relationships inside and outside the group.
This role requires five (5) days a week in office.
Key Job Responsibilities
- Manage complex calendars and scheduling with diplomacy and discretion.
- Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner.
- Organize, execute, and assist with team activities (staff meeting agendas, on-sites/off-sites, team social events, etc.).
- Schedule cost effective air/hotel/ground transportation. Create detailed travel itineraries both domestic and international (including smooth transitions between time zones). Coordinate with in-house travel agents and manage international travel process.
- Submit expense reports in a timely fashion.
- Coordinate closely with Recruiting teams, Facilities team, HR team, and other Executive Assistants within the Amazon community.
- Track and help drive completion of key deliverables and follow up on overdue items to include meeting notes and action items.
About The Team
The AWS Billing mission is to enable AWS cloud service providers to monetize their products and services through reliable, timely, and scalable billing that is seamless for their customers. We make the complexity of buying and selling cloud services as simple and worry-free as online shopping with Amazon.com.Basic Qualifications
- 3+ years of senior level leadership support, or 1+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
Preferred Qualifications
- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars
Key skills/competency
- Executive Assistant
- Calendar Management
- Travel Arrangements
- Expense Reporting
- Microsoft Office
- Confidential Information Handling
- Team Coordination
- Prioritization
- Time Management
- Communication
Skills & topics
- Executive Assistant
- Administrative Assistant
- Office Manager
- Support
- Calendar Management
- Travel Coordination
- Expense Reporting
- Microsoft Office
- High-Tech
- Seattle
How to get hired
- Tailor your resume: Highlight 3+ years of senior-level support or 1+ year at Amazon, emphasizing calendar management and Microsoft Office proficiency.
- Showcase relevant experience: Detail experience in fast-paced, high-tech environments and managing multiple calendars.
- Prepare for interviews: Be ready to discuss how you handle confidential information and prioritize tasks under pressure.
- Understand Amazon's culture: Research Amazon's leadership principles and demonstrate how you align with their values.
- Follow application instructions: Ensure all required documents are submitted accurately for consideration.
Technical preparation
Master Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).,Practice advanced calendar management techniques.,Familiarize with travel booking and expense systems.,Understand cloud computing basics (AWS S3, EC2).
Behavioral questions
Describe handling a demanding workload.,How do you manage confidential information?,Give an example of prioritizing competing tasks.,How do you build relationships across teams?
Frequently asked questions
- What are the basic qualifications for the Executive Assistant role at AWS?
- The basic qualifications for the Executive Assistant role at AWS include at least 3 years of senior-level leadership support experience, or 1+ years of experience within Amazon. A high school diploma or equivalent, proficiency with Microsoft Office products, and experience with executive-level calendar management are also required.
- What are the preferred qualifications for this Executive Assistant position?
- Preferred qualifications for this Executive Assistant position include experience working in a fast-paced, high-tech company environment and demonstrated experience in managing multiple calendars effectively.
- What is the work arrangement for the Executive Assistant role at AWS Billing?
- This Executive Assistant role requires a commitment of five days a week in the office to support the AWS Billing Leadership team effectively.
- What kind of tasks will an Executive Assistant at AWS Billing be responsible for?
- An Executive Assistant at AWS Billing will manage complex calendars, schedule meetings, organize team events, coordinate domestic and international travel, handle confidential information, submit expense reports, and track project deliverables.
- How does Amazon handle accommodations for candidates with disabilities during the hiring process for this role?
- Amazon provides resources for candidates with disabilities needing workplace accommodations during the application, interview, or onboarding process. You can find more information at amazon.jobs/content/en/how-we-hire/accommodations.
- What is the salary range for the Executive Assistant role in Seattle, WA?
- The base salary range for this Executive Assistant position in Seattle, WA is between $80,200.00 and $97,400.00 USD annually, with potential for additional compensation through sign-on payments and RSUs.
- What benefits does Amazon offer to employees, including this Executive Assistant role?
- Amazon offers comprehensive benefits such as health insurance (medical, dental, vision, life insurance), a 401(k) matching program, paid time off, and parental leave. More details can be found at amazon.jobs/en/benefits.
- How important is handling confidential information for the Executive Assistant role?