Executive Assistant, Annapurna Labs, AWS

Job Description

Annapurna Labs, the silicon innovation arm of Amazon Web Services, is seeking a dedicated, multitasking, and customer-obsessed Executive Assistant to support our growing U.S. organization. This role demands superior attention to detail, the ability to meet tight deadlines, strong organizational skills, and the capability to manage multiple critical requests. High integrity and discretion are essential for handling confidential information and maintaining professionalism with senior professionals internally and externally. The successful Executive Assistant will expertly manage complex scheduling for meetings, travel, events, and tasks across various groups with minimal guidance, thriving in ambiguous environments.

Operating in a highly ambiguous setting, you will demonstrate initiative, complete tasks and projects swiftly, and proactively act without needing the full picture. You will gain understanding of the organizational structures and objectives of the teams you support, while building a robust internal network. You will apply exceptional attention to detail, strong organizational abilities, and the capacity to meet deadlines and juggle numerous critical requests, all while maintaining flexibility, a sense of humor, and grace under pressure. Over time, you will cultivate deep, trusting professional relationships with leaders and their teams, fostering strong partnerships that open doors for special projects, increased responsibility, and long-term career growth.

Key Job Responsibilities

• Support the leadership team across multiple sites.
• Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars.
• Manage complex calendar and scheduling requirements, collaborating with other assistants.
• Act as a liaison for the team across Annapurna sites, paying special attention to time zones and global holidays.
• Drive key team activities, including staff meeting agendas, all-hands meetings, and customer engagements.
• Manage group logistics, travel, and expense reporting.

About The Team

Amazon Web Services (AWS) values diverse experiences and encourages all candidates to apply, regardless of traditional career paths or alternative experiences. AWS is the world’s most comprehensive and broadly adopted cloud platform, known for pioneering cloud computing and continuous innovation. Customers from successful startups to Global 500 companies trust AWS products and services.

AWS promotes work-life harmony, striving for flexibility within its working culture to ensure employees can achieve success without sacrificing home life. The company fosters an inclusive team culture where learning and curiosity are paramount, supported by employee-led affinity groups and ongoing events like Conversations on Race and Ethnicity (CORE) and AmazeCon. AWS is committed to mentorship and career growth, offering endless knowledge-sharing and resources to help professionals develop.

Basic Qualifications

• 5+ years of senior level leadership support experience.
• Experience with executive level calendar management.
• Experience with domestic or international travel coordination.

Preferred Qualifications

• 7+ years of senior level leadership support experience.
• Experience in a fast-paced, high-tech company.
• Experience designing processes to maximize efficiency.

Key skills/competency

• Executive Support
• Calendar Management
• Travel Coordination
• Event Planning
• Expense Reporting
• Organizational Skills
• Communication
• Discretion
• Proactive Planning
• Problem Solving