Executive Assistant

Executive Assistant II

Amadeus is seeking an organized and proactive Executive Assistant II to support a key executive. This role requires a high level of professionalism, discretion, and the ability to manage a wide range of administrative and support tasks efficiently.

Common Accountabilities

• Possesses the required technical/functional knowledge and experience in their discipline.
• Understands the Amadeus business and its relation to their area.
• Works using existing procedures or guidelines and provides input to support/influence area decisions.
• Makes recommendations for new solutions and proposes improvements by analyzing various information sources.
• Works with a moderate level of guidance and direction from their manager.

Specific Accountabilities

• Manage the executive's agenda, ensuring their availability and timely handling of all pertinent issues.
• Greet, escort visitors, guests, high-level contacts, and newcomers.
• Receive, screen, and direct incoming calls, mail, and emails.
• Prepare correspondence, reports, presentations, agendas, minutes, and status reports.
• Compile and maintain data, including confidential information, for reports and filing.
• Coordinate meeting arrangements and track expenses.
• Arrange business travel and follow up on arrangements.
• Approve standard demands/requests within delegated authorities.
• Maintain project and administrative files.
• Ensure the office setup is appropriate and office equipment is properly configured, installed, and maintained.
• Maintain necessary office supplies for the supported supervisor/group.
• Handle specific projects related to the executive's activities.

Diversity & Inclusion

Amadeus aspires to be a leader in Diversity and Inclusion in the tech industry, enabling every employee to reach their full potential by fostering a culture of belonging and fair treatment. We attract the best talent from all backgrounds and serve as a role model for an inclusive employee experience. Amadeus is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to gender, race, ethnicity, sexual orientation, age, beliefs, disability, or any other characteristics protected by law.

Key skills/competency

• Executive Support
• Calendar Management
• Travel Coordination
• Meeting Coordination
• Correspondence Preparation
• Data Management
• Office Administration
• Project Support
• Confidentiality
• Amadeus Business Knowledge