Executive Assistant II
Amadeus · Bengaluru, Karnataka, India
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- On site
- Full-time
- $75,000 / year
- Bengaluru, Karnataka, India
Job highlights
- Support a key executive with extensive administrative tasks.
- Manage complex calendars and travel arrangements.
- Prepare professional correspondence and reports.
- Handle confidential data and maintain organized files.
- Contribute to an inclusive and diverse workplace.
About the role
Executive Assistant II
Amadeus is seeking an organized and proactive Executive Assistant II to support a key executive. This role requires a high level of professionalism, discretion, and the ability to manage a wide range of administrative and support tasks efficiently.
Common Accountabilities
- Possesses the required technical/functional knowledge and experience in their discipline.
- Understands the Amadeus business and its relation to their area.
- Works using existing procedures or guidelines and provides input to support/influence area decisions.
- Makes recommendations for new solutions and proposes improvements by analyzing various information sources.
- Works with a moderate level of guidance and direction from their manager.
Specific Accountabilities
- Manage the executive's agenda, ensuring their availability and timely handling of all pertinent issues.
- Greet, escort visitors, guests, high-level contacts, and newcomers.
- Receive, screen, and direct incoming calls, mail, and emails.
- Prepare correspondence, reports, presentations, agendas, minutes, and status reports.
- Compile and maintain data, including confidential information, for reports and filing.
- Coordinate meeting arrangements and track expenses.
- Arrange business travel and follow up on arrangements.
- Approve standard demands/requests within delegated authorities.
- Maintain project and administrative files.
- Ensure the office setup is appropriate and office equipment is properly configured, installed, and maintained.
- Maintain necessary office supplies for the supported supervisor/group.
- Handle specific projects related to the executive's activities.
Diversity & Inclusion
Amadeus aspires to be a leader in Diversity and Inclusion in the tech industry, enabling every employee to reach their full potential by fostering a culture of belonging and fair treatment. We attract the best talent from all backgrounds and serve as a role model for an inclusive employee experience. Amadeus is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to gender, race, ethnicity, sexual orientation, age, beliefs, disability, or any other characteristics protected by law.
Key skills/competency
- Executive Support
- Calendar Management
- Travel Coordination
- Meeting Coordination
- Correspondence Preparation
- Data Management
- Office Administration
- Project Support
- Confidentiality
- Amadeus Business Knowledge
Skills & topics
- Executive Assistant
- Administrative Support
- Calendar Management
- Travel Coordination
- Meeting Planning
- Office Management
- Executive Support
- Amadeus
- Secretarial
- Assistant
How to get hired
- Tailor your resume: Highlight administrative, organizational, and executive support experience relevant to an Executive Assistant role at Amadeus.
- Showcase Amadeus knowledge: Research Amadeus's mission, values, and commitment to Diversity & Inclusion to align your application.
- Prepare for behavioral questions: Be ready to discuss how you handle confidentiality, manage competing priorities, and support executive needs.
- Highlight technical skills: Emphasize proficiency in calendar management, travel booking, presentation software, and data management tools.
- Express your fit: Articulate how your skills and work ethic align with Amadeus's inclusive and high-performance culture.
Technical preparation
Master calendar and scheduling software.,Practice creating professional presentations.,Familiarize with expense reporting tools.,Improve data compilation and filing skills.
Behavioral questions
Describe managing competing executive priorities.,How do you ensure confidentiality?,Share an experience handling difficult visitors.,How do you proactively support an executive?
Frequently asked questions
- What are the key responsibilities of an Executive Assistant at Amadeus?
- The Executive Assistant II at Amadeus is primarily responsible for managing the executive's agenda, coordinating meetings and travel, preparing documents, and maintaining confidential information. They also handle visitor reception and ensure office operations are efficient for the supported executive.
- What is the work arrangement for the Executive Assistant II role at Amadeus?
- While the job description doesn't explicitly state the work arrangement, typical Executive Assistant roles often require a strong on-site presence to effectively support an executive. It is best to inquire during the application process for specifics on whether this role is on-site, hybrid, or remote.
- How does Amadeus approach Diversity and Inclusion in its hiring for Executive Assistant roles?
- Amadeus is committed to being a leader in Diversity and Inclusion. They strive to create a culture of belonging and fair treatment, attracting talent from all backgrounds and providing an inclusive employee experience. This means all qualified applicants are considered without regard to gender, race, ethnicity, sexual orientation, age, beliefs, or disability.
- What kind of technical skills are most important for an Executive Assistant II at Amadeus?
- Key technical skills for an Executive Assistant II include proficiency in calendar management, travel coordination, expense tracking, document preparation (correspondence, reports, presentations), data management, and filing systems. Familiarity with office equipment and supplies management is also important.
- How can I best prepare my resume for the Executive Assistant II position at Amadeus?
- To prepare your resume for the Executive Assistant II role at Amadeus, focus on highlighting your experience in executive support, scheduling, travel arrangements, meeting coordination, and communication. Quantify achievements where possible, such as the number of executives supported or the complexity of events managed. Also, mention any experience with confidential information and your commitment to diversity and inclusion.
- What does 'Common Accountabilities' mean in the Amadeus job description for an Executive Assistant II?
- 'Common Accountabilities' refers to the general professional competencies and knowledge expected of employees within their specific discipline at Amadeus. This includes having the necessary technical skills, understanding the business context, working within established procedures, and contributing to decision-making and improvements.
- Will I be expected to manage projects as an Executive Assistant II at Amadeus?
- Yes, the job description for the Executive Assistant II at Amadeus mentions handling specific projects related to the activities of the executive. This indicates that, in addition to core administrative duties, you may be involved in supporting or managing various project-related tasks.