Executive Assistant

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

Established in 2005, the A&M Global Transaction Advisory Group (“TAG”) is comprised of former Big Four CPAs who provide private equity, sovereign wealth, family office and corporate clients buy side and sell side financial accounting due diligence. TAG professionals actively engage in assessing a target’s quality of earnings, analyzing cash flows, reviewing working capital, identifying key business drivers, reviewing forecasts, and conducting comprehensive discussions with management and their advisors. TAG professionals routinely team with the firm’s operational, tax, commercial, information technology and other industry and functional experts to deliver a truly integrated solution to clients engaging in carve-out, divestiture, merger integration and/or capital market transactions.

A&M TAG is looking to hire an Executive Assistant in Toronto that will support the practice professionals. This position requires a hybrid schedule of 3-4 days in-office per week.

How You Will Contribute as an Executive Assistant

• Plan and manage travel arrangements, process expense reports and submit time sheets for multiple leaders.
• Manage multiple Outlook calendars for leaders with tight schedules. Negotiate time on calendars and reschedule appointments as scheduling conflicts occur.
• Greet and escort visitors to meetings; arrange for visitor access to the building through security.
• Process incoming and outgoing domestic and international mail and packages, including same-day courier service.
• Assist with the onboarding process for new hires.
• Responsible for conference room management, meeting and event planning.
• Data entry and formatting assistance with weekly staff schedule.
• Print & bind internal presentations & documents.
• Work with offsite IT support on behalf of executives.
• Cooperate with other internal staff in TAG to ensure adequate coverage during vacations.
• Will be responsible for additional duties as necessary.

Qualifications

• 2+ years of Executive Assistant / Administrative Assistant experience.
• Ability to handle tight deadlines and manage competing priorities.
• Ability to work independently with low supervision.
• Outstanding customer service and interpersonal skills.
• Ability to effectively interact with senior leadership.
• Excellent verbal and written communication skills.
• Excellent computer and calendaring skills to include a working knowledge of Microsoft Office Outlook, Word, Excel and PowerPoint.
• Organized and detail orientated with excellent follow through.
• Strong problem-solving skills.
• Working knowledge of Concur and Salesforce a plus.
• Impeccable attention to detail.

Key skills/competency

• Administrative Support
• Calendar Management
• Travel Coordination
• Expense Reporting
• Microsoft Office Suite
• Meeting Planning
• Onboarding Support
• Communication Skills
• Detail Orientation
• Problem Solving