Executive Operations Lead

@ AllTrails

About AllTrails

AllTrails is the world’s most popular and trusted platform for outdoor exploration. We connect people to the outdoors, help them discover new places, and elevate their experiences on the trail. With the most comprehensive collection of trails in the world, AllTrails supports inclusive access to nature for a global community of millions of trailgoers.

This is a U.S.-based remote position. San Francisco Bay Area employees are highly encouraged to come into the office one day a week.

Executive Operations Lead Role

Reporting directly to the CEO, you will partner closely with the leadership team to drive company rhythm, scale operations, and ensure execution excellence. You will support leadership meetings, offsites, board meetings and oversee key deliverables.

What You'll Be Doing

• Support planning and execution of leadership meetings, offsites and board meetings.
• Track key projects, deliverables, and deadlines for accountability.
• Manage complex calendars, schedule across time zones and arrange travel logistics.
• Prepare briefings, presentations, and reports ahead of meetings.
• Represent the company with external stakeholders and act as a liaison for the CEO.
• Oversee bi-monthly Town Hall meetings including agenda, speakers, and Q&A sessions.
• Maintain systems for document management, expenses, and approvals.

Requirements

• 10+ years of experience supporting senior executives.
• Exceptional organizational, communication, and time-management skills.
• Proven discretion, integrity, and independence in decision-making.
• Strong ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented, hands-on, with a bias for action.
• Cross-functional team player with excellent relationship-building skills.
• Humility, empathy and open-mindedness.
• Passion for the outdoors.

Inclusivity and Compliance

AllTrails is committed to an inclusive workplace that values diversity in all forms. The company participates in the E-Verify program for all remote locations. By submitting your application, you agree to AllTrails' Job Applicant Privacy Notice.

Key skills/competency

• Operations
• Leadership
• Calendar management
• Travel logistics
• Project tracking
• Presentation preparation
• Stakeholder management
• Document management
• Expense management
• Communication