Events and Communications Coordinator

About Allied Talent Partners

Allied Talent Partners (ATP), a Three Cairns Group initiative, is a mission-driven, not-for-profit talent marketplace. We focus on resolving human capital bottlenecks that slow down sustainable development efforts in emerging economies, with a primary focus on Africa. ATP connects vetted, experienced, and context-relevant professionals with high-impact opportunities in energy access and sustainable development. This strengthens local capacity and fuels economic vitality. We specialize in fixed-term, deliverable-driven engagements, ranging from interim leadership and generalist projects to niche technical expertise. We manage project scoping, talent vetting and matching, contracting, payroll, and compliance, enabling our clients to concentrate solely on impact.

High-Level Overview: Events and Communications Coordinator

The client is seeking an Events and Communications Coordinator to systematize, coordinate, and support a diverse portfolio of high-level international convenings across climate, finance, and global governance forums. This role involves bringing together senior stakeholders, including sovereign wealth fund leaders, public officials, corporate partners, and diplomatic institutions, through flagship summits, thematic roundtables, and side events at major global gatherings.

The ideal candidate will provide structured event operations support, enhance recurring member communications, and reduce operational strain on project managers. This position will primarily focus on back-office coordination, stakeholder liaison, templating event processes, and implementing communication strategies.

Role and Responsibilities

As an Events and Communications Coordinator, you will report directly to the CEO and Executive Team. Key deliverables include:

• Event Production & Coordination (Back-Office Focus)
  • Set up and manage event management platforms (RSVPs, guest lists, tracking).
  • Coordinate speaker logistics, including bios, briefing notes, and scheduling.
  • Liaise with embassies, venues, protocol offices, sponsors, partners, and AV/logistics providers.
  • Track sponsor visibility and deliverables.
  • Provide virtual back-office support during live events.
  • Backstop project managers during peak event periods.
• Event Systems & Process Design
  • Audit existing event workflows and documentation.
  • Develop structured A–Z event checklists.
  • Create reusable templates for invitations, speaker briefs, run-of-show documents, partner coordination materials, and post-event follow-up communications.
  • Build and maintain a forward-looking annual event tracker.
  • Introduce AI-enabled workflows to improve efficiency and consistency.
• Communications & Member Engagement Support
  • Support the implementation of recurring member communications.
  • Package communications effectively around major global convenings.
  • Execute the communications strategy in coordination with a senior advisor.
• Organisational Capacity Building
  • Institutionalise event knowledge and Standard Operating Procedures (SOPs).
  • Improve predictability and consistency across events.

Requirements

Experience Required:

• Experience in international event production, public affairs, or strategic communications.
• Experience supporting complex events involving senior stakeholders.
• Experience in cross-cultural, multi-stakeholder environments.
• Exposure to sustainability, finance, diplomacy, or international governance is preferred.

Technical Requirements:

• Strong operational event management capability.
• Experience with event management / CRM platforms.
• Ability to design structured templates and repeatable systems.
• Excellent written and spoken English (French is desirable but not mandatory).
• Understanding of protocol-sensitive environments.

Other Skills:

• Highly organised and detail-oriented.
• Structured and process-driven.
• Stakeholder-sensitive and diplomatically aware.
• Calm under pressure during event surges.
• Proactive with a strong ownership mindset.
• Experience supporting CEO-level engagements preferred.
• Comfortable operating in lean teams with evolving priorities.

Working Arrangement

This is a remote position primarily offering virtual support. The initial engagement is for 3 months, with potential for extension.

Key skills/competency

• Event Coordination
• Communications Strategy
• Stakeholder Management
• Process Design
• CRM Platforms
• Logistics Management
• Protocol Awareness
• Organisational Skills
• Diplomacy
• AI Workflows