Executive Administrative Assistant

About the Opportunity

Are you a highly organized, detail-driven professional who thrives in a fast-paced environment supporting senior leaders? Join Alberta Health Services (AHS) in a pivotal role that helps advance quality, safety, and patient-focused care across the province. As the Executive Administrative Assistant within Quality & Healthcare Improvement (QHI), you will provide high-level coordination and executive support to the Senior Program Director, contributing directly to work that strengthens healthcare experiences and outcomes for Albertans. In this role, you will manage complex calendars, prepare briefings and correspondence, support provincial committees, and coordinate sensitive, time-critical requests that require sound judgment and discretion. You will serve as a key connection point between the Senior Program Director, QHI teams, AHS leadership, and external partners, ensuring clear communication and smooth operational flow across a dynamic portfolio. As part of a collaborative and mission-driven program, you will gain exposure to provincial quality initiatives, improvement methodologies, and executive-level decision-making processes. QHI is a supportive, innovative environment that values professionalism, integrity, and continuous improvement—offering opportunities to build your skills while contributing to meaningful system-level work. If you excel at anticipating needs, juggling competing priorities, and delivering high-quality administrative support with professionalism and poise, this is your opportunity to make a meaningful impact on healthcare in Alberta. We invite you to apply and be part of a team committed to improving quality and safety for patients, families, and care teams across the province.

Description

The Executive Administrative Assistant provides senior-level executive support to the Senior Program Director within Quality & Healthcare Improvement (QHI), enabling the efficient operation of a provincial program focused on advancing quality, safety, and patient-centered care across Alberta. This role manages complex and confidential workflows, including scheduling, correspondence, briefing preparation, and coordination of high-priority requests involving internal leaders, external partners, and system-level committees. Working with a high degree of independence, the Executive Administrative Assistant triages and prioritizes information, anticipates needs, and ensures timely follow-through on commitments. The role requires strong judgment, professionalism, and the ability to navigate sensitive issues in a rapidly evolving environment. Responsibilities also include supporting provincial initiatives, maintaining efficient administrative systems, preparing high-quality documents and presentations, and enabling clear communication across QHI and other AHS portfolios. As a central coordination point for the Senior Program Director, the Executive Administrative Assistant contributes to the success of initiatives that enhance healthcare quality and safety across the province. This position is ideal for a proactive individual who excels in managing competing priorities, building strong relationships, and delivering exceptional administrative support in a dynamic and purpose-driven environment.

Key Details

• Classification: Executive Administrative Asst
• Union: Exempt
• Unit and Program: Quality and Healthcare Improvement
• Primary Location: Seventh Street Plaza
• Negotiable Location: Provincial
• Employee Class: Regular Full Time
• FTE: 1.00
• Posting End Date: 24-APR-2026
• Date Available: 04-MAY-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $23.22
• Maximum Salary: $38.73
• Vehicle Requirement: Not Applicable

Required Qualifications

• At least 2 years of: Administrative experience.
• Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel, Visio, PowerPoint).
• Ability to functionally supervise, coach, and mentor other Administrative Support staff.
• Strong knowledge of political sensitivities and the diverse interests of various internal and external stakeholders.
• Ability to anticipate needs and action appropriately.
• Excellent oral and written communication skills with a strong ability to draft correspondence.
• Excellent organizational skills and ability to independently prioritize own workload and workload of other administrative staff (as required).
• Ability to act in a professional manner in dealing with the public, management, staff and other departments.
• Ability to maintain confidentiality and discretion.
• Strong ability to establish and maintain collaborative and professional relationships with a variety of stakeholders.
• Knowledge of broad office policies and procedures as well as applicable legislation (e.g. POPA and ATIA).

Preferred Qualifications

• Prior experience in health care.
• Education or experience in project management and financial management.
• Working knowledge of Oracle (specifically knowledge of PeopleSoft and MarkView).
• Proficiency in developing databases and/or advanced Microsoft Excel skills including creating spreadsheets and reports.

Key skills/competency

• Executive Administrative Support
• Calendar Management
• Correspondence Preparation
• Stakeholder Relations
• Confidentiality and Discretion
• Microsoft Office Suite
• Organizational Skills
• Communication Skills
• Prioritization
• Problem-Solving