Executive Administrative Assistant
Alberta Health Services · Greater Edmonton Metropolitan Area
- On site
- Full-time
- CA$65,000 / year
- Greater Edmonton Metropolitan Area
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Job highlights
- Support a Senior Program Director at AHS.
- Manage complex schedules and confidential workflows.
- Coordinate high-priority requests and stakeholders.
- Enhance healthcare quality and patient care.
- Work remotely within Alberta if preferred.
About the role
About the Opportunity
Are you a highly organized, detail-driven professional who thrives in a fast-paced environment supporting senior leaders? Join Alberta Health Services (AHS) in a pivotal role that helps advance quality, safety, and patient-focused care across the province. As the Executive Administrative Assistant within Quality & Healthcare Improvement (QHI), you will provide high-level coordination and executive support to the Senior Program Director, contributing directly to work that strengthens healthcare experiences and outcomes for Albertans. In this role, you will manage complex calendars, prepare briefings and correspondence, support provincial committees, and coordinate sensitive, time-critical requests that require sound judgment and discretion. You will serve as a key connection point between the Senior Program Director, QHI teams, AHS leadership, and external partners, ensuring clear communication and smooth operational flow across a dynamic portfolio. As part of a collaborative and mission-driven program, you will gain exposure to provincial quality initiatives, improvement methodologies, and executive-level decision-making processes. QHI is a supportive, innovative environment that values professionalism, integrity, and continuous improvement—offering opportunities to build your skills while contributing to meaningful system-level work. If you excel at anticipating needs, juggling competing priorities, and delivering high-quality administrative support with professionalism and poise, this is your opportunity to make a meaningful impact on healthcare in Alberta. We invite you to apply and be part of a team committed to improving quality and safety for patients, families, and care teams across the province.
Description
The Executive Administrative Assistant provides senior-level executive support to the Senior Program Director within Quality & Healthcare Improvement (QHI), enabling the efficient operation of a provincial program focused on advancing quality, safety, and patient-centered care across Alberta. This role manages complex and confidential workflows, including scheduling, correspondence, briefing preparation, and coordination of high-priority requests involving internal leaders, external partners, and system-level committees. Working with a high degree of independence, the Executive Administrative Assistant triages and prioritizes information, anticipates needs, and ensures timely follow-through on commitments. The role requires strong judgment, professionalism, and the ability to navigate sensitive issues in a rapidly evolving environment. Responsibilities also include supporting provincial initiatives, maintaining efficient administrative systems, preparing high-quality documents and presentations, and enabling clear communication across QHI and other AHS portfolios. As a central coordination point for the Senior Program Director, the Executive Administrative Assistant contributes to the success of initiatives that enhance healthcare quality and safety across the province. This position is ideal for a proactive individual who excels in managing competing priorities, building strong relationships, and delivering exceptional administrative support in a dynamic and purpose-driven environment.
Key Details
- Classification: Executive Administrative Asst
- Union: Exempt
- Unit and Program: Quality and Healthcare Improvement
- Primary Location: Seventh Street Plaza
- Negotiable Location: Provincial
- Employee Class: Regular Full Time
- FTE: 1.00
- Posting End Date: 24-APR-2026
- Date Available: 04-MAY-2026
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $23.22
- Maximum Salary: $38.73
- Vehicle Requirement: Not Applicable
Required Qualifications
- At least 2 years of: Administrative experience.
- Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel, Visio, PowerPoint).
- Ability to functionally supervise, coach, and mentor other Administrative Support staff.
- Strong knowledge of political sensitivities and the diverse interests of various internal and external stakeholders.
- Ability to anticipate needs and action appropriately.
- Excellent oral and written communication skills with a strong ability to draft correspondence.
- Excellent organizational skills and ability to independently prioritize own workload and workload of other administrative staff (as required).
- Ability to act in a professional manner in dealing with the public, management, staff and other departments.
- Ability to maintain confidentiality and discretion.
- Strong ability to establish and maintain collaborative and professional relationships with a variety of stakeholders.
- Knowledge of broad office policies and procedures as well as applicable legislation (e.g. POPA and ATIA).
Preferred Qualifications
- Prior experience in health care.
- Education or experience in project management and financial management.
- Working knowledge of Oracle (specifically knowledge of PeopleSoft and MarkView).
- Proficiency in developing databases and/or advanced Microsoft Excel skills including creating spreadsheets and reports.
Key skills/competency
- Executive Administrative Support
- Calendar Management
- Correspondence Preparation
- Stakeholder Relations
- Confidentiality and Discretion
- Microsoft Office Suite
- Organizational Skills
- Communication Skills
- Prioritization
- Problem-Solving
Skills & topics
- Executive Administrative Assistant
- Administrative Experience
- Microsoft Office Suite
- Calendar Management
- Correspondence
- Confidentiality
- Stakeholder Relations
- Alberta Health Services
- Healthcare Improvement
- Executive Support
How to get hired
- Tailor your resume: Highlight at least 2 years of administrative experience and advanced Microsoft Office Suite skills. Quantify achievements where possible.
- Showcase relevant skills: Emphasize experience with political sensitivities, stakeholder relations, confidentiality, and prioritizing workloads.
- Prepare for interviews: Be ready to discuss how you anticipate needs, handle sensitive information, and manage competing priorities in a fast-paced environment.
- Demonstrate professionalism: Convey your ability to act professionally, maintain discretion, and build strong relationships with diverse stakeholders.
Technical preparation
Behavioral questions
Frequently asked questions
- What are the primary responsibilities of an Executive Administrative Assistant at Alberta Health Services (AHS)?
- The Executive Administrative Assistant at AHS provides high-level support to the Senior Program Director within Quality & Healthcare Improvement. This includes managing complex calendars, preparing correspondence and briefings, coordinating sensitive requests, supporting provincial committees, and acting as a key communication point between various stakeholders.
- What qualifications are essential for the Executive Administrative Assistant role at AHS?
- Essential qualifications include at least two years of administrative experience, advanced Microsoft Office Suite knowledge (Outlook, Word, Excel, Visio, PowerPoint), strong organizational and communication skills, the ability to anticipate needs, handle confidential information with discretion, and maintain professional relationships with diverse stakeholders.
- Can I work remotely as an Executive Administrative Assistant for this role at AHS?
- Yes, this position is eligible to work remotely within Alberta. The primary location is Seventh Street Plaza, but remote work within the province is negotiable.
- What kind of environment can I expect as an Executive Administrative Assistant in the Quality & Healthcare Improvement program at AHS?
- You can expect a supportive, innovative, and mission-driven environment that values professionalism, integrity, and continuous improvement. You will gain exposure to provincial quality initiatives, improvement methodologies, and executive-level decision-making processes.
- What is the salary range for the Executive Administrative Assistant position at AHS?
- The salary range for this position is from a minimum of $23.22 per hour to a maximum of $38.73 per hour.
- Does Alberta Health Services (AHS) prefer prior healthcare experience for this Executive Administrative Assistant role?
- While not strictly required, prior experience in health care is listed as a preferred qualification, suggesting it would be an advantage for candidates applying for this Executive Administrative Assistant position.
- What are the benefits of working as an Executive Administrative Assistant at AHS in the QHI program?
- As an Executive Administrative Assistant in the QHI program, you will contribute directly to improving healthcare quality and safety for Albertans. You will gain exposure to provincial initiatives, develop your skills in a dynamic environment, and be part of a team committed to meaningful system-level work.