Academic Coordinator - Practice Administration
Albany Medical Center · Albany, NY
- On site
- Full-time
- $82,035 / year
- Albany, NY
Job highlights
- Coordinate academic and operational initiatives.
- Support leadership with administrative tasks.
- Manage projects and track key milestones.
- Analyze data and generate performance reports.
- Ensure compliance with regulations and documentation.
About the role
Academic Coordinator - Practice Administration
Albany Medical Center is seeking a dedicated Academic Coordinator to join our Practice Administration team in Albany, NY. This role is crucial for providing comprehensive administrative, operational, and programmatic support to Practice Operations leadership. You will serve as a key liaison between clinical operations, academic programs, and nursing leadership, ensuring that educational activities align with operational goals, access initiatives, and patient care standards. The ideal candidate will possess a high level of organization, discretion, and the ability to manage multiple priorities in a fast-paced academic healthcare environment.
Essential Duties and Responsibilities:
Operational & Leadership Support
- Provide direct administrative support to leadership, including calendar management, meeting coordination, and preparation of materials.
- Develop agendas, document meeting minutes, and track follow-ups for leadership, operational, and academic meetings.
- Assist with project coordination related to access optimization, scheduling initiatives, and practice transformation.
- Prepare reports, dashboards, and presentations for leadership review.
Program & Project Management
- Support implementation and ongoing coordination of academic and operational initiatives (e.g., schedule optimization, access improvement, care model changes).
- Monitor timelines, deliverables, and key milestones across multiple projects.
- Collaborate with project managers, nursing leadership, and practice leadership to ensure execution of initiatives.
Data & Reporting
- Collect, analyze, and maintain data related to programs, clinic utilization, and operational performance.
- Generate routine and ad hoc reports (e.g., access metrics, productivity, session utilization).
- Assist in identifying trends and opportunities for improvement in both educational and operational domains.
Communication & Stakeholder Engagement
- Act as a central point of communication across departments for academic and operational coordination.
- Draft and distribute communications on behalf of leadership (e.g., updates, program changes, scheduling adjustments).
- Facilitate coordination between faculty, nursing, administrative teams, and learners.
Compliance & Documentation
- Ensure compliance with institutional, regulatory, and accreditation requirements (e.g., ACGME, DNV as applicable).
- Maintain accurate records of academic activities, attendance, and required documentation.
- Support preparation for audits, reviews, and accreditation processes.
Qualifications:
Education:
Associate’s degree required (Healthcare Administration, Business, Education, or related field preferred)
Experience:
3–5 years of experience in healthcare administration, academic coordination, or clinical operations required.
Skills & Competencies:
- Strong organizational and project coordination skills
- Ability to manage multiple priorities and deadlines with high attention to detail
- Proficiency in Microsoft Office (Excel, PowerPoint, Word); experience with Epic preferred
- Data tracking and reporting experience
- Excellent written and verbal communication skills
- Ability to work independently and exercise sound judgment
- Strong interpersonal skills with the ability to collaborate across all levels of the organization
Thank you for your interest in Albany Med Health System!
Albany Med Health System is an equal opportunity employer.
This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.
Key skills/competency
- Academic Coordination
- Practice Administration
- Healthcare Operations
- Project Management
- Data Analysis
- Reporting
- Microsoft Office Suite
- Epic EHR System
- Compliance Documentation
- Stakeholder Engagement
Skills & topics
- Academic Coordinator
- Practice Administration
- Healthcare Administration
- Clinical Operations
- Project Management
- Data Analysis
- Reporting
- Healthcare Management
- Albany Medical Center
- NY Healthcare Jobs
How to get hired
- Tailor your resume: Highlight healthcare administration, academic coordination, or clinical operations experience. Quantify achievements related to project management and data reporting.
- Showcase relevant skills: Emphasize proficiency in Microsoft Office Suite, strong organizational abilities, and experience with Epic if applicable.
- Craft a strong cover letter: Detail your understanding of academic healthcare environments and your ability to support leadership.
- Prepare for interviews: Be ready to discuss your experience managing multiple priorities, collaborating across departments, and ensuring compliance.
- Understand the environment: Research Albany Medical Center's mission, values, and commitment to patient care and education.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the typical career path for an Academic Coordinator at Albany Medical Center?
- The Academic Coordinator role at Albany Medical Center provides a strong foundation in healthcare administration and academic program support. With experience, individuals can advance into senior coordination roles, project management positions within Practice Administration, or even pursue leadership opportunities in operational departments. The emphasis on data analysis, stakeholder engagement, and compliance offers diverse avenues for growth within the health system.
- What specific academic programs does the Academic Coordinator support at Albany Medical Center?
- While the job description highlights support for 'academic and operational initiatives,' it broadly covers areas like schedule optimization, access improvement, and care model changes. This typically involves coordination with medical residents, fellows, nursing students, and other healthcare learners engaged in clinical rotations and educational programs within the practice settings at Albany Medical Center.
- How important is experience with the Epic EHR system for this Academic Coordinator role?
- Experience with the Epic EHR system is preferred for the Academic Coordinator position at Albany Medical Center. While not strictly required, proficiency in Epic can significantly enhance your ability to manage data, track clinic utilization, and generate reports related to operational performance and session utilization, aligning closely with the role's data and reporting responsibilities.
- What are the primary challenges for an Academic Coordinator at Albany Medical Center?
- The primary challenges for an Academic Coordinator at Albany Medical Center likely stem from managing multiple, competing priorities in a fast-paced academic healthcare environment. Balancing the needs of clinical operations, academic programs, and leadership support, while ensuring data accuracy and compliance, requires exceptional organizational skills and the ability to navigate complex stakeholder relationships.
- How does Albany Medical Center ensure compliance for academic and operational activities?
- Albany Medical Center ensures compliance through strict adherence to institutional, regulatory, and accreditation requirements, such as those from ACGME and DNV. The Academic Coordinator plays a vital role in maintaining accurate records of academic activities, attendance, and documentation, and supports preparation for audits and reviews to uphold these standards.