Administration Executive (Female Only) in Panvel, Kharghar, Maharashta
Akshaya Chaitanya · Panvel, Maharashtra, India
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- On site
- Full-time
- ₹400,000 / year
- Panvel, Maharashtra, India
Job highlights
- Manage school administration and operations.
- Oversee facilities, transport, and security.
- Coordinate vendors and procurement for cost savings.
- Ensure regulatory compliance and documentation.
- Support school events and inter-department communication.
About the role
Job Purpose
Ensure smooth day-to-day school operations by managing administration, facilities, transport, security, and vendor coordination.
Key Responsibilities
- Manage overall administrative operations and supervise office staff
- Maintain records (admissions, attendance, staff, facilities)
- Oversee infrastructure, maintenance, housekeeping, and inventory
- Handle transport operations, safety, and security systems (CCTV, guards)
- Manage vendors, procurement, and cost-effective purchasing
- Coordinate school events and inter-department communication
- Ensure compliance with regulations and maintain required documentation
Qualifications & Experience
- Bachelor’s degree in Administration/Management or equivalent
- 3–5 years of relevant experience
- Good communication, organizational, and MS Office skills
Key Skills
- Leadership & multitasking
- Time management & attention to detail
- Problem-solving & service-oriented approach
About Company
Akshaya Chaitanya is a not-for-profit social enterprise by the HKM charitable foundation to eradicate hunger from Mumbai. We have partnered with the Medical Education and Drug Department (MEDD) of the Government of Maharashtra and the Brihanmumbai Municipal Corporation (BMC) to provide relief to the families of patients by serving them meals at lunch. Additionally, we are running a feeding program for children in slums and municipal schools. We aim to ensure that we make one lac individuals food-secure by 2025 to help them explore opportunities beyond solving hunger.
Key skills/competency
- Administration
- Management
- Facilities Management
- Vendor Coordination
- Procurement
- School Operations
- Compliance
- Record Keeping
- MS Office
- Leadership
Skills & topics
- Administration Executive
- School Administration
- Operations Management
- Facilities Management
- Vendor Management
- Procurement
- Record Keeping
- Compliance
- Leadership
- Maharashtra Jobs
How to get hired
- Tailor your resume: Highlight administrative, management, and specific experience relevant to school operations.
- Craft a compelling cover letter: Emphasize your leadership, problem-solving, and communication skills, aligning with Akshaya Chaitanya's mission.
- Prepare for interviews: Be ready to discuss your experience in managing staff, vendors, and school facilities.
- Demonstrate your fit: Showcase your understanding of the non-profit sector and your passion for the company's mission to eradicate hunger.
Technical preparation
Master MS Office Suite (Word, Excel, PowerPoint).,Familiarize with record-keeping software.,Understand CCTV and security system basics.,Practice procurement process documentation.
Behavioral questions
Describe a time you improved an administrative process.,How do you handle competing priorities effectively?,Share an experience managing external vendors.,How do you ensure attention to detail in your work?
Frequently asked questions
- What are the key responsibilities for an Administration Executive at Akshaya Chaitanya?
- The key responsibilities for an Administration Executive at Akshaya Chaitanya include managing day-to-day school operations, overseeing administration, facilities, transport, security, and vendor coordination, maintaining records, and ensuring regulatory compliance.
- What qualifications are required for the Administration Executive role at Akshaya Chaitanya?
- A Bachelor's degree in Administration/Management or equivalent is required, along with 3-5 years of relevant experience and strong MS Office skills.
- Is this Administration Executive position suitable for remote work?
- Based on the description, the role is located in Panvel, Kharghar, Maharashtra, suggesting it is an on-site position. Remote work is not indicated.
- How does Akshaya Chaitanya's mission relate to the Administration Executive role?
- Akshaya Chaitanya aims to eradicate hunger. The Administration Executive role supports the operational efficiency of their school programs, enabling them to effectively serve communities and achieve their mission.
- What specific skills are important for the Administration Executive job at Akshaya Chaitanya?
- Key skills include leadership, multitasking, time management, attention to detail, problem-solving, and a service-oriented approach, alongside good communication and organizational abilities.