Administrative Assistant

Summary

The Administrative Assistant is an entry-level position at AGAT Laboratories, serving crucial administrative functions across various departments and divisions. This role, based at our Calgary location, provides essential support to the Management, Marketing, and Business Development teams, along with other general administrative duties. Joining AGAT means becoming part of a dynamic, purpose-driven team fostering innovation, collaboration, and personal growth.

What You Will Be Doing

• Strive to employ AGAT’s mission statement of “Service Beyond Analysis” by providing assistance to the Management and Sales teams.
• Handle periodic travel bookings as required.
• Manage ordering, invoicing, and mail collection.
• Conduct vendor follow-up and purchase order creation, sending reports and invoices.
• Update Hubspot entries and create ad hoc reports.
• Prepare meeting and presentation materials.
• Relieve Management of administrative functions such as planning and setting up for office meetings.
• Perform other general office administrative tasks as required.

What You Bring To The Table

• Minimum 2 years of customer service and administrative experience.
• Confident computer skills, particularly with Outlook, Microsoft Office, and Excel.
• Experience with Hubspot or similar CRM's is a definite asset.
• Excellent communication skills with clients and team members, both verbal and written.
• Excellent planning, organization, decision-making, and time management skills.
• Strong attention to detail for routine tasks and a commitment to quality standards.
• Ability to work well under pressure and handle multiple tasks within a fast-paced environment.
• Exhibit patience and expertise in building customer rapport.
• Position may entail exposure to confidential and sensitive information; strict confidentiality is required.

Work Environment

This position requires sitting for prolonged periods of time. Manual dexterity is required. The environment is generally an office setting with some exposure to a laboratory environment, requiring compliance with established safety procedures and appropriate PPE. Expect repetitious work with noticeable pressure for deadlines.

Why Join Us?

At AGAT Laboratories, we recognize and value our employees, offering a comprehensive benefits package including health, dental, and vision care, paid vacation, flexible sick time, an Employee Assistance Program (EAP), long-term disability, life insurance, and professional development opportunities.

Who We Are

AGAT Laboratories is a premier full-service laboratory operating at the cutting edge of science and innovation across North America, providing comprehensive analytical solutions in various industries. We pride ourselves on state-of-the-art technology, diverse expertise, and a commitment to precise, timely, and reliable results, fostering strong client relationships.

Our Commitment To Community And Philanthropy

Through the AGAT Foundation, we support initiatives that improve education, environmental stewardship, and community well-being, demonstrating our deep investment in giving back beyond the laboratory.

Inclusion And Diversity

AGAT Laboratories is an equal opportunity employer, committed to fostering an inclusive and barrier-free workplace. Accommodations are available during the recruitment process upon request.

Key skills/competency

• Administrative Support
• Customer Service
• Microsoft Office Suite
• Excel Proficiency
• CRM Software (Hubspot)
• Communication Skills
• Organizational Skills
• Time Management
• Attention to Detail
• Confidentiality