Executive Assistant
AG&E · Dallas, TX
- On site
- Full-time
- $85,000 / year
- Dallas, TX
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Job highlights
- Support CEO with high-level administrative tasks.
- Manage complex calendars and international travel.
- Act as primary point of contact for CEO.
- Coordinate stakeholder meetings and communications.
- Maintain strict discretion with sensitive information.
About the role
Executive Assistant to CEO
AG&E Associates is expanding rapidly, and we are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our CEO.
This is an exciting opportunity to become a trusted partner to the Chief Executive Officer, providing high-level administrative support, strategic enablement, enterprise-level operations, coordination and leadership support within a leading engineering firm. This role acts as an extension of the CEO – ensuring priorities are coordinated, communications are aligned, and execution is seamless across internal and external stakeholders.
Who We Are
AG&E Associates is a global structural engineering firm headquartered in Dallas, TX. Since 2004, we have grown to 350+ employees across 9 U.S. offices, with additional locations in Brazil and India. We are known for technical excellence, collaboration, and commitment to high-quality client solutions.
Sectors We Operate In
- Mission Critical and Data Centers
- Aviation
- Advanced Manufacturing
What You Will Do
- Manage complex, high-priority calendars, schedule meetings, and resolve conflicts.
- Act as the primary point of contact, screening calls, managing emails, and drafting correspondence.
- Organize detailed, multi-city domestic and international travel, including flights, hotels, and transportation.
- Coordinate and organize stakeholder meetings, taking minutes, creating agendas, and preparing presentations and reports.
- Maintain strict discretion with sensitive company, financial, and personnel information.
- Act as a strategic barometer for the CEO by maintaining awareness of organizational priorities, risks, and sensitivities, ensuring the CEO remains informed of key commitments, decisions, and follow-ups.
- Maintain strong awareness of organizational dynamics, risks, and opportunities to anticipate needs and proactively address issues.
- Serve as a trusted gatekeeper and connective bridge for the CEO, facilitating seamless communication while maintaining credibility, trust, and executive presence.
- Demonstrate AG&E’s core values and sound judgment with internal or external contacts and stakeholders.
What You Bring
- 5+ years of progressive executive administrative experience or senior executive support experience, with significant time supporting C-suite or CEO level leaders.
- Four-year college degree or equivalent experience require (Business Administration, Communications, or a related field preferred).
- Experience with calendar management and travel booking platforms.
- Excellent interpersonal and verbal/written communication skills.
- Strong commitment to detail with excellent organization and prioritization skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Office 365, etc.)
- Excellent leadership, time management, and resourceful problem-solving skills.
- Strong attention to detail with the ability to identify issues early and deliver under tight deadlines.
- High level of discretion and professionalism in handling confidential information.
Why Join AG&E
At AG&E, you’ll work in a supportive and highly collaborative environment that encourages teamwork. We prioritize mentorship, hands‑on learning, and early responsibility empowering younger engineers to contribute meaningfully to projects while learning from experienced professionals.
Benefits Include
- Medical, dental, vision, life, AD&D, disability, and voluntary benefits
- Health Savings Account (HSA) and Flexible Spending Account (FSA) options
- Paid time off and paid holidays
- 401(k) retirement savings plan with company match
- Employee Assistance Program
Key skills/competency
- Executive Assistant
- CEO Support
- Calendar Management
- Travel Coordination
- Stakeholder Management
- Confidentiality
- Communication Skills
- Organization
- Problem-Solving
- Microsoft Office Suite
Skills & topics
- Executive Assistant
- CEO Support
- Administrative Support
- Calendar Management
- Travel Coordination
- Dallas Jobs
- Engineering Firm
- Confidentiality
- Communication
- Organization
How to get hired
- Tailor your resume: Highlight 5+ years of executive support experience, focusing on CEO/C-suite roles and specific skills like calendar management and travel coordination.
- Showcase your skills: Emphasize strong communication, organization, problem-solving, and discretion in your application and cover letter.
- Prepare for interviews: Be ready to discuss your experience handling confidential information and managing complex schedules.
- Understand AG&E's values: Research their mission, sectors, and commitment to collaboration to align your responses with their culture.
Technical preparation
Master Microsoft Office Suite proficiency.,Practice calendar and travel booking software.,Prepare for detailed travel logistics.,Review organizational and communication tools.
Behavioral questions
Describe managing a CEO's complex calendar.,How do you handle confidential information?,Share an example of proactive problem-solving.,How do you ensure seamless communication?
Frequently asked questions
- What is the primary responsibility of the Executive Assistant to CEO at AG&E?
- The primary responsibility of the Executive Assistant to the CEO at AG&E is to provide high-level administrative support, acting as a trusted partner to the CEO to manage their schedule, communications, travel, and stakeholder interactions.
- What kind of experience is required for the Executive Assistant role at AG&E?
- The role requires a minimum of 5 years of progressive executive administrative experience, with significant experience supporting C-suite or CEO-level leaders. A four-year college degree or equivalent experience is also required.
- Does the Executive Assistant role at AG&E involve international travel coordination?
- Yes, the role involves organizing detailed, multi-city domestic and international travel, including flights, hotels, and transportation, for the CEO.
- What software proficiencies are needed for the Executive Assistant position at AG&E?
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Office 365, is required. Experience with calendar management and travel booking platforms is also necessary.
- How important is discretion in this Executive Assistant role at AG&E?
- Discretion is of utmost importance. The Executive Assistant must maintain strict confidentiality regarding sensitive company, financial, and personnel information, acting as a trusted gatekeeper.
- What are the main sectors AG&E operates in?
- AG&E operates in sectors including Mission Critical and Data Centers, Aviation, and Advanced Manufacturing.
- What kind of professional development opportunities are available at AG&E?
- AG&E prioritizes mentorship, hands-on learning, and early responsibility, empowering employees to contribute meaningfully and learn from experienced professionals in a supportive, collaborative environment.