Proposal Coordinator

About Aecon

Come Build Your Career at Aecon! As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations. We lead impactful infrastructure projects in transportation and energy, partnering to build, connect, power, and strengthen communities.

Our Core Values: Safety Always, Integrity, Accountability, and Inclusion.

Why Work at Aecon?

We invest in our people with Aecon University and Leadership Programs, offering support for mental, emotional, and physical well-being. We prioritize diversity through initiatives like Equity, Diversity & Inclusion training and Employee Resource Groups.

The Opportunity

Aecon Industrial Construction Corp leads industrial construction and water infrastructure projects in Canada and the U.S. Reporting to the Proposal Manager, the Proposal Coordinator manages proposals from bid review to contract execution in a fast-paced, deadline-driven environment. This office-based role offers hybrid flexibility.

Key Responsibilities

• Act as the single point of contact with clients and assign deliverables.
• Develop proposal outlines, schedule kickoff calls, and ensure RFP compliance.
• Write proposal sections including executive summaries and project descriptions.
• Oversee quality control, final polishing and document management.
• Maintain proposal databases and support bid library management.

What You Bring

A self-motivated team player with 1-3 years of proposal experience or transferable skills from post-secondary education. Strong written English skills, attention to detail and proficiency in Microsoft Office (Word, PowerPoint), Adobe Acrobat, and SharePoint are essential.

Key skills/competency

• Proposal Coordination
• RFP Compliance
• Document Management
• Client Communication
• Project Scheduling
• Quality Control
• Graphic Design
• Editing
• Team Collaboration
• Database Management